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For Companies At a Glance
- Tasks: Be the heartbeat of our office, managing daily operations and supporting project delivery.
- Company: Join a fast-paced, purpose-driven team where every day brings new challenges.
- Benefits: Enjoy flexible hours, personal growth opportunities, and a company pension scheme.
- Why this job: Make a real impact in a supportive environment while developing your skills.
- Qualifications: Experience with Xero, Microsoft 365, and strong communication skills are essential.
- Other info: A full UK driving licence is required; familiarity with social media for business is a plus.
Join a fast-paced, purpose-driven team where no two days are the same! We are seeking an organised and proactive Office Manager to support our growing operations. This is a dynamic role where your input directly supports project delivery, client engagement, and team coordination. You'll be the engine behind our day-to-day office activities, working closely with leadership and site teams to keep everything running smoothly.
What You'll Be Doing:
- Managing version control and issuing up-to-date drawings for site teams
- Sourcing supplier quotes for tenders and using Xero to generate client quotes and supplier POs
- Booking appointments and managing diaries in Outlook for the Director and team
- Handling inbound calls and communicating with clients and site staff
- Liaising with site managers on delivery schedules and project updates
- Processing and checking site foreman timesheets
- Using tools such as Microsoft Project, SharePoint, Excel, and Teams
Key Skills & Experience:
- Experience with Xero and general bookkeeping
- Confidence using Microsoft 365 tools (Outlook, Excel, SharePoint, Project)
- Strong communication and time management skills
- A confident telephone manner and ability to stay calm under pressure
- A proactive, detail-oriented approach and a "get it done" mindset
- Ability to thrive in a fast-paced environment
- Familiarity with LinkedIn, Instagram, and Facebook for business is a plus
- A full, clean UK driving licence
About You:
- Demonstrates a strong commitment to continuous process improvement, always seeking smarter and more efficient ways of working
- Applies the Plan-Do-Review cycle to evaluate and refine processes regularly
- Able to identify and resolve issues quickly and effectively, maintaining momentum and quality
- Manages own workload proactively, identifying tasks and taking ownership without needing direction
- Brings sound judgment, common sense, and initiative to everyday decision-making and problem-solving
Job Details:
- Hours - Flexible, but likely a minimum of 8 hours a day
- Pay - Range from £15-25 per hour depending on experience level
- Benefits - Access to company pension scheme
Why Join Us?
- Flexible working hours
- Opportunities for personal growth and skill development
- Supportive team environment
- Company pension scheme
Ready to bring your energy, organisation, and drive to our team? Apply now and help us shape the future of our business.
Office Manager employer: Hiring People
Contact Detail:
Hiring People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, especially Xero and Microsoft 365. Consider taking online courses or tutorials to boost your confidence and proficiency in these applications, as they are crucial for the Office Manager role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or project plan using Microsoft Project. This will not only demonstrate your ability to manage time effectively but also give you a practical example to discuss during interviews.
✨Tip Number 3
Network on platforms like LinkedIn to connect with current employees or industry professionals. Engaging with them can provide insights into the company culture and expectations, which can be beneficial when tailoring your approach.
✨Tip Number 4
Prepare to discuss specific examples of how you've improved processes in previous roles. The job description highlights a commitment to continuous improvement, so having concrete instances ready will show that you align with this value.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Manager role. Emphasise your proficiency with Microsoft 365 tools, Xero, and any experience in managing office operations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've improved processes or managed projects in previous roles to demonstrate your fit for the position.
Highlight Key Skills: In your application, clearly outline your strong communication skills, time management abilities, and experience in a fast-paced environment. Use bullet points to make these stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Manager.
How to prepare for a job interview at Hiring People
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your proactive approach and attention to detail.
✨Familiarise Yourself with Relevant Tools
Make sure you are comfortable using Microsoft 365 tools, especially Outlook, Excel, and SharePoint. If you have experience with Xero, be ready to discuss how you've used it in previous roles, as this will demonstrate your technical proficiency.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with clients and site staff, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you've handled challenging conversations or resolved conflicts in a professional manner.
✨Emphasise Your Adaptability
This position requires thriving in a fast-paced environment. Share specific instances where you've adapted to changing circumstances or taken initiative to improve processes, showcasing your 'get it done' mindset.
