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- Tasks: Manage schedules, streamline communications, and provide essential administrative support.
- Company: Join a dynamic London-based construction company known for quality and craftsmanship.
- Benefits: Part-time hours, competitive pay, holiday allowance, and staff socials.
- Why this job: Make a real impact in a growing team while enjoying a healthy work-life balance.
- Qualifications: Strong organisational skills, excellent communication, and proficiency in Microsoft Office/Google Workspace.
- Other info: Opportunities for career progression and a collaborative team environment.
Are you an organised multitasker who thrives on keeping things running smoothly behind the scenes? Our client is looking for a proactive and detail-driven Office Administrative to join their team on a part-time basis, 4 hours per day (20 hours per week). In this varied role, you\’ll manage schedules, streamline communications, and provide essential administrative support that helps the business operate at its best. If you enjoy taking initiative, staying one step ahead, and creating order out of busy schedules, this could be the perfect role for you.
The company is a London-based construction company specialising in high-quality residential and commercial projects. With a reputation for precision, integrity, and craftsmanship, they deliver thoughtful construction solutions that prioritise both design and functionality. Their work spans bespoke refurbishments, new builds, and commercial fit-outs, with each project tailored to clients\’ needs. They are a growing business with a collaborative team ethos, and they\’re now looking for a dedicated individual to support the team in ensuring the smooth running of daily operations.
Responsibilities
Office & Schedule Coordination
- Coordinate meeting logistics – book rooms, arrange refreshments, and circulate meeting invites.
- Support with general office scheduling, ensuring smooth coordination of site visits and team activities.
- Take and distribute minutes for internal meetings, tracking follow-up actions.
Communication & Front-of-House Support
- Answer and redirect telephone calls professionally, ensuring a welcoming first point of contact.
- Monitor shared inboxes or general email accounts, escalating queries to the appropriate team member.
- Assist with internal communications and staff notices.
Travel & Event Logistics
- Book couriers and manage delivery arrangements.
- Support in organising internal meetings, workshops, and company events – including venue booking and logistics.
Business Administration
- Maintain and update business documents, templates, and reports.
- Support in systemising and streamlining business processes.
- Organise and manage shared digital filing systems (e.g., Dropbox).
- Order office supplies, equipment, and ad hoc items for site or project teams.
HR & Team Support
- Assist with new employee onboarding – preparing welcome packs, system access, and documentation.
- Maintain accurate and up-to-date staff and contractor records.
- Support general HR administration and assist with internal team initiatives.
Skills & Attributes
- Strong organisational and time-management skills.
- Excellent communication (written & verbal) and interpersonal abilities.
- Proficient with Microsoft Office / Google Workspace.
- Ability to prioritise tasks, work independently, and use initiative.
- High level of discretion, reliability, and attention to detail.
Why Join Us?
- Be part of a growing, dynamic team that values collaboration, efficiency, and delivering outstanding results.
- This role offers variety, responsibility, and the opportunity to directly impact the way the business operates day-to-day.
- An excellent opportunity to contribute to the success of a respected construction company while maintaining a healthy work-life balance through part-time hours.
Benefits
- After 2 years of service holiday allowance increases by a 1 day each year to a max of 30 days + bank holidays
- Nest Pension scheme
- Staff parties/socials- Xmas party and ad hoc parties through out the year, approx.3/4
- Ad hoc lunches through out the year as well.
- Casual Dress
- Free tea/coffee, filtered and flavoured sparkling water
- Canteen
- Staff training/development
- Opportunities for career progression
- Break area
How to Apply
If this sounds like the right role for you, we\’d love to hear from you! Please send your CV to the link provided and we will be in contact.
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Office Administrator employer: Hiring People
Contact Detail:
Hiring People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Get to know the company! Research their projects and values so you can tailor your conversation during interviews. This shows you're genuinely interested and helps you connect with the team.
✨Tip Number 2
Practice your communication skills! As an Office Administrator, you'll be the first point of contact. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and friendly.
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the job. Plus, it could give you an inside edge!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the latest roles and updates there, making it easier for us to keep in touch.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills and any relevant administrative experience to show us you’re the perfect fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your proactive nature can help keep things running smoothly at our client’s office.
Show Off Your Communication Skills: Since communication is key in this role, make sure your written application is clear and professional. We want to see your excellent written abilities right from the start!
Apply Through Our Website: Don’t forget to apply through our website! It’s the easiest way for us to receive your application and get back to you quickly. We can’t wait to hear from you!
How to prepare for a job interview at Hiring People
✨Know the Company Inside Out
Before your interview, take some time to research the construction company. Understand their projects, values, and what sets them apart in the industry. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've successfully managed schedules or streamlined processes in previous roles. Bring a few anecdotes that highlight your multitasking abilities and attention to detail.
✨Practice Your Communication Skills
Since you'll be the first point of contact for the company, practice clear and professional communication. You might want to rehearse common interview questions with a friend or family member, focusing on how you articulate your thoughts and experiences.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and specific responsibilities of the role. This shows you're proactive and genuinely interested in how you can contribute to the team's success.
