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For Companies At a Glance
- Tasks: Manage financial activities and assist with legal administrative duties in a friendly team.
- Company: Boutique Private Client firm focused on bespoke services for high-net-worth individuals.
- Benefits: Part-time role with a good work/life balance and supportive work environment.
- Why this job: Join a small team where your contributions directly impact client satisfaction and service quality.
- Qualifications: Organised, detail-oriented, with bookkeeping and legal secretary experience preferred.
- Other info: Opportunity to grow in a dynamic environment with a focus on teamwork.
The predicted salary is between 24000 - 36000 £ per year.
Overview
An exciting opportunity has arisen for a capable, confident and detail orientated person, to join a friendly team, in this dual role of financial administrator, with some legal secretary responsibilities.
This will be working on a part time basis, across 4 days a week.
About us
We are a boutique Private Client firm conveniently located just south of the A47, on the outskirts of Norwich. We maintain a deliberately low profile (we do not have a website), and offer a bespoke service to our clients, mainly: High/Ultra High Net Worth individuals based around the UK; trusts and charities; and private family offices.
Our services include Wills and Tax Planning; the formation and administration of family trusts and grant making charitable trusts; Powers of Attorney; and Estate administration.
We have worked for several of our clients over many years (both within the current firm and in previous firms) – new clients are acquired through personal recommendations from established clients and professional contacts.
The team is small, with one solicitor. It is important that we all pull together towards the common goal of providing our best service to our clients. A good work/life balance is encouraged – and we pride ourselves on being considerate employers. We know how to work hard when needed – and also enjoy working together.
The role
You will be responsible for the day-to-day financial activities for the office, as well as supporting with general administrative duties as a Legal Secretary.
What we are looking for
- Highly organised with the ability to multitask.
- Ideally have experience with using solicitor accounts and recording systems, such as Quill.
- Experience in bookkeeping with the ability to produce accounts to trial balance, reconciling accounts, submitting VAT returns, producing management accounts.
- Excellent communication skills both written and verbal with a good telephone manner – having the confidence to liaise with clients and professional contacts alike.
- Proficient in the use of Microsoft Office and document management software.
- Strong attention to detail and accuracy.
- Confident working whether as part of a team or individually.
- It would advantageous if you have proven experience as a Legal Secretary from a professional law firm.
Key Responsibilities
- Financial duties will include reconciling various bank accounts, VAT returns, cash flow management, monthly management accounts.
- All transactions posted (in date order) to Ledgers.
- Prepare Accruals & Prepayment schedules and post to Nominal Ledgers (last day of month).
- Work in Progress & Depreciation Journals.
- Billing.
- Perform general office duties such as photocopying and filing as required.
- Type and complete legal forms, set up documents.
- Prepare, check, and proofread correspondence.
- Excellent audio typing skills.
This is not an exhaustive list of responsibilities, rather an example of the desired areas of responsibility this position will fulfil. Should you have some, but not all of the skills listed we would welcome your application to discuss this further.
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Bookkeeper with Legal Secretary responsibilities - 4 days a week employer: Hiring People
Contact Detail:
Hiring People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookkeeper with Legal Secretary responsibilities - 4 days a week
✨Tip Number 1
Network like a pro! Reach out to your contacts in the legal and financial sectors. Let them know you're on the lookout for opportunities, especially roles that combine bookkeeping with legal secretary duties. Personal recommendations can go a long way!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of solicitor accounts and recording systems like Quill. Be ready to discuss your experience with VAT returns and management accounts. Show them you’re the detail-oriented person they need!
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with clients and professional contacts, it’s crucial to convey confidence and clarity. Consider mock interviews or role-playing scenarios to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications from motivated candidates who are eager to join our friendly team. Make sure your application highlights your multitasking abilities and attention to detail!
We think you need these skills to ace Bookkeeper with Legal Secretary responsibilities - 4 days a week
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your bookkeeping and legal secretary skills in your application. We want to see how your experience aligns with the responsibilities listed in the job description, so don’t hold back!
Be Detail-Oriented: Since attention to detail is key for this role, ensure your application is free from typos and errors. A polished application reflects your ability to maintain accuracy in your work, which is super important for us.
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to fit the specific requirements of this role. Mention any relevant experience with solicitor accounts or document management software to catch our eye.
Apply Through Our Website: We encourage you to apply through our website. It’s the best way for us to receive your application directly, and it shows you’re keen on joining our friendly team. We can’t wait to hear from you!
How to prepare for a job interview at Hiring People
✨Know Your Numbers
Brush up on your bookkeeping skills, especially if you have experience with solicitor accounts and systems like Quill. Be ready to discuss how you've managed financial activities in the past, including VAT returns and reconciliations. This will show that you're not just familiar with the tasks but confident in executing them.
✨Showcase Your Communication Skills
Since this role involves liaising with clients and professional contacts, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether through written correspondence or over the phone. A good telephone manner can make a big difference!
✨Demonstrate Attention to Detail
In a role that requires accuracy, it's crucial to highlight your attention to detail. Bring examples of your work where precision was key, such as preparing legal documents or managing accounts. You might even want to mention any proofreading experiences to emphasise your thoroughness.
✨Emphasise Team Spirit
This firm values teamwork and a good work/life balance. Be prepared to discuss how you've contributed to a team environment in the past. Share stories that illustrate your ability to collaborate effectively while also being capable of working independently when needed.