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- Tasks: Support two senior executives with scheduling, travel, and communication.
- Company: Prestigious global investment management firm in the heart of finance.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Join a vibrant team and contribute to the success of key leaders.
- Qualifications: 15 years of EA experience, advanced IT skills, and exceptional communication.
- Other info: Dynamic role with opportunities for growth in a fast-paced environment.
The predicted salary is between 55000 - 70000 £ per year.
Are you an accomplished and highly proactive Executive Assistant with exceptional organisational skills and a proven ability to support C-suite leaders? If so, we have an outstanding opportunity for you to join a prestigious global investment management firm in the heart of the finance industry.
We are seeking an experienced Executive Assistant to deliver first-class support to the Senior Managing Director and Managing Director. This pivotal role requires a strategic thinker who can anticipate needs, manage complex schedules, and ensure seamless operations at the highest level. You will act as a trusted partner, enabling these senior executives to focus on driving business growth and client success.
Why Join Us?
- Be part of a vibrant team in a fast-paced finance environment
- Enjoy a role that offers variety and challenge
- Contribute to the success of two key leaders in the organisation
The role of EA to 2 MDs:
- Manage Diaries: Keep the Senior MD and MD's calendars up to date, scheduling meetings and appointments efficiently.
- Travel Coordination: Book travel arrangements online via Concur and organise transport as needed.
- Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
- Meetings & Events: Organise meetings and appointments, providing logistical support to ensure everything runs seamlessly.
- Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
- Expense Management: Submit expenses promptly and accurately.
- Reception Duties: Cover reception when needed, ensuring a welcoming environment.
- 24/7 Availability: Be on call to support the executives, with sensible hours.
- Errand Running: Assist with errands to support the team, as necessary.
The ideal EA to 2 MDs:
- Experience: Minimum 15 years in senior EA roles, with a proven track record of supporting very senior individuals and managing complex, international schedules to the highest standards of execution.
- IT Skills: Advanced proficiency in MS Word, Outlook, Excel, and Teams.
- Communication Skills: Exceptional verbal and written communication, with a polished and professional demeanour.
- Discretion & Confidentiality: Ability to handle sensitive information with absolute integrity.
- Team Player: Collaborative approach, contributing positively to team dynamics.
- Cyber Awareness: Strong understanding of cybersecurity best practices, including vigilance against phishing and social engineering threats.
What's In It For You?
- Competitive salary and benefits package.
- Opportunities for professional development and growth within the finance sector.
- A supportive work environment that values your contributions.
EA to 2 MDs in London employer: Hireonline
Contact Detail:
Hireonline Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to 2 MDs in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance industry and let them know you're on the lookout for an EA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects, so you can tailor your responses and show how you can support their goals as an EA.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you come across as polished and professional.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join our team. It shows initiative and enthusiasm, which are key traits for an EA supporting senior executives.
We think you need these skills to ace EA to 2 MDs in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience as an Executive Assistant. Focus on your organisational skills and any specific achievements that demonstrate your ability to support senior leaders effectively.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you’re the perfect fit for supporting two MDs, showcasing your proactive approach and strategic thinking.
Showcase Relevant Skills: Don’t forget to emphasise your IT skills, especially with MS Office tools. Mention any experience with travel coordination and expense management, as these are key aspects of the role we’re looking to fill.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Hireonline
✨Master the Diary Management
Showcase your organisational skills by preparing for questions about diary management. Be ready to discuss how you prioritise tasks and handle scheduling conflicts, especially for high-level executives. Consider sharing specific examples from your past experiences.
✨Demonstrate Travel Coordination Skills
Since travel coordination is key in this role, prepare to talk about your experience with booking travel arrangements. Highlight any tools you've used, like Concur, and be ready to explain how you ensure smooth travel logistics for busy executives.
✨Communicate Like a Pro
Exceptional communication is crucial for this position. Practice articulating your thoughts clearly and professionally. You might even want to prepare a brief introduction about yourself that reflects your polished communication style, as this will set the tone for the interview.
✨Show Your Discretion and Integrity
Given the sensitive nature of the information you'll handle, be prepared to discuss how you maintain confidentiality and integrity in your work. Share examples of situations where you've successfully managed confidential information or navigated sensitive issues.
