Remote Administrative & Accounting Assistant

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we\’re your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you\’re in the best hands to find your next job opportunity.

Remote Administrative & Accounting Assistant (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,800 – 2,000 USD/month depending on experience paid via direct deposit or PayPal

Schedule: Monday to Friday, business hours Pacific Time

Job Overview

We are seeking a highly organized and detail-oriented Administrative & Accounting Assistant to support daily financial operations and administrative tasks. The ideal candidate is a fast learner, proficient with QuickBooks, Excel, and other financial tools, and able to manage multiple responsibilities in a virtual environment. You will work closely with a CPA and a bookkeeper to support accurate financial processes and reporting.

Responsibilities

• Manage accounts receivable
• Manage accounts payable
• Perform bank reconciliations
• Handle insurance billing
• Provide virtual administrative support (emails, scheduling, documentation, data entry)
• Maintain accurate financial and administrative records
• Assist with financial reporting as directed by the CPA or bookkeeper
• Communicate professionally with clients, vendors, and team members
• Collaborate with the CPA and bookkeeper to ensure proper financial documentation and compliance

Qualifications, Skills and Key Competencies

• Strong organizational skills with excellent attention to detail
• Fast learner with the ability to adapt quickly
• Proficiency in QuickBooks (QB), Excel, and other financial software
• Knowledge of basic accounting principles
• Strong written and verbal communication skills
• Ability to work independently in a virtual setting
• Reliable, responsible, and deadline-driven
• Must have reliable internet and ability to work independently

Preferred Qualifications

• Experience with insurance billing
• Previous virtual assistant or administrative support experience
• Familiarity with additional financial tools or CRM systems

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED. Your application cannot be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions. Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer \”NO\” to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer \”YES\” as we are only able to hire Latin American talent based in Latin America.

Apply Wisely. To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder. All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!