At a Glance
- Tasks: Support HR operations and manage the HR Information System while gaining valuable experience.
- Company: Join Uppingham School, a prestigious independent boarding school with a rich history.
- Benefits: Enjoy 30 days annual leave, free healthcare, and discounts on various services.
- Other info: Dynamic role with opportunities for growth and development in a supportive environment.
- Why this job: Kickstart your career in HR with hands-on experience and professional training.
- Qualifications: Strong digital skills, attention to detail, and a passion for HR processes.
The predicted salary is between 14560 - 14560 £ per year.
Apprentice People (HR) Coordinator (Level 3-5)
Contract type: permanent, with a fully founded Level 3 or 5 apprenticeship, depending on experience
Working pattern: Full-time, 35 hours per week, Monday to Friday, 9am–5pm
About the role
Uppingham School, founded in 1584, is a leading co-educational independent boarding school with around 800 pupils aged 11 to 18 and approximately 550 staff.
This apprenticeship is a genuine opportunity to begin a career in People Operations, combining hands-on experience and mentoring with formal training towards a nationally recognised qualification.
You'll provide structured, accurate support to the People function, with a particular focus on the School's HR Information System (HRIS – i Trent) and the smooth day-to-day running of People operations.
- What you'll be doing
- HRIS development, maintenance and optimisation
- Support the build and configuration of the HRIS (i Trent), including modules such as employee records, absence, onboarding and training
- Assist with system testing, data migration and validation during development phases
- Maintain data quality through regular audits, reconciliations and error correction
- Help create and maintain standardised workflows, including onboarding, contract changes and approvals
- Contribute to monthly and ad hoc reporting, such as headcount and absence trends
- Maintain clear process guidance and documentation for HRIS activities
- Data integrity and compliance
- Keep employee records accurate, complete and up to date
- Maintain the Single Central Register in line with statutory safeguarding requirements
- Ensure data is handled in line with GDPR and School policy
- Audit digital and paper employee files to keep them inspection-ready
- Support internal and external audits by preparing and validating data
- People operations delivery
- Support the full employee lifecycle: onboarding (contracts, pre-employment checks, system setup), in-life changes (promotions, pay changes, contract amendments) and offboarding (leavers processing, exit documentation, system updates)
- Carry out safer recruitment checks, including references and DBS
- Support People Partners in managing key timelines such as probation reviews and appraisal cycles
- Support payroll through accurate, timely submission of data changes
- Manage and triage the People inbox, responding to or escalating queries appropriately
- Process and workflow management
- Carry out repeatable administrative processes with consistency and accuracy
- Support documentation and improvement of standard operating procedures
- Identify and propose solutions to inefficiencies
- What you'll bring
- Strong digital capability and confidence working with systems (e. g. Excel, databases, HR systems)
- Excellent attention to detail and accuracy, particularly with data entry and validation
- Comfortable with repetitive, process-driven tasks requiring consistency
- Highly organised, able to manage multiple workflows and deadlines
- Strong written and verbal communication skills
- A methodical, structured and disciplined approach to work
- A strong sense of accountability for data quality and outputs
- Discreet and trustworthy when handling confidential information
It would also be great if you have
- An interest in HR systems, data or process improvement
- Knowledge of databases and the ability to manipulate data
- Previous experience in an administrative or data-focused role
- An understanding of data protection principles
- Experience in the school or education sector
- What's on offer
- 30 days annual leave plus Bank Holidays
- Free Westfield Healthcare
- Free membership of the dual-use Sports Centre (£25 annual joining fee)
- Free staff lunches in term-time
- School fee discount for children of Uppingham staff (pro-rated for part-time staff)
- Retail, gym, supermarket, cinema and restaurant discounts
- Cycle to work scheme
- Employee Assistance Programme and Occupational Health Services
- Recognised Disability Confident and Mindful employer
- Complimentary staff ticket to selected School performances
- Additional information
This role involves regular contact with children and young people and is subject to safer recruitment checks, including an enhanced DBS check.
The post-holder must comply with the School's Safeguarding (Child Protection) Policy.
Applications will be reviewed on a rolling basis and the vacancy may close early once sufficient applications have been received, so early submissions are encouraged.
Uppingham School is committed to Equality, Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.
Apprentice People (HR) Coordinator (Level 3-5) in Uppingham employer: Hireful
At hireful, we pride ourselves on being an excellent employer, offering a supportive work culture that values teamwork and dedication. Our part-time roles, such as the Cleaning Assistant in Malvern, provide flexible hours that allow for a healthy work-life balance, while also presenting opportunities for personal growth and development within our community-focused environment. Join us to contribute to maintaining high cleanliness standards at The Downs, where your efforts are truly appreciated and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Apprentice People (HR) Coordinator (Level 3-5) in Uppingham
✨Get Involved with Local HR Events
Look for local HR events, workshops, or networking evenings in your area. Getting involved in these communities is a fab way to meet professionals already in the field, learn from their experiences, and even get your name out there—who knows, they might even have leads on apprenticeships!
✨Utilise University Career Services
Don’t forget to tap into your university's career services—they're your best buddy for finding apprenticeship opportunities. They often have insider connections with companies looking to recruit apprentices, so be sure to get your name on their radar!
✨Use Social Media Wisely
Follow organisations you're interested in on platforms like LinkedIn and Twitter, and engage with their posts. This helps you stay updated on their apprenticeship opportunities and shows your interest in the company's culture—plus, you might even catch the eye of hiring managers!
✨Show Off Your HR Knowledge
Create a blog or share posts around HR topics that interest you. This not only showcases your knowledge and passion but can also serve as a portfolio piece that sets you apart from other candidates. Companies are always looking for individuals who take initiative and have an informed perspective!
We think you need these skills to ace Apprentice People (HR) Coordinator (Level 3-5) in Uppingham
Some tips for your application 🫡
Show Off Your People Skills:In the world of human resources, it's all about how well you can connect with others. When you're crafting your CV and cover letter, highlight any experiences you've had working in teams, resolving conflicts, or helping others—this is what HR is all about! Include any relevant voluntary work or part-time jobs that showcase your knack for communication and support.
Get Familiar with HR Tools:Even as an apprentice, it helps to show that you’ve got a grasp on the tools of the trade. Mention any experience you have with HR software, databases, or even just cool initiatives you've learned about in school. This can really set you apart and show that you're eager to dive into the HR world at Hireful.
Explain Your Motivation:As an apprenticeship role, employers want to see your passion and willingness to learn. Use your cover letter to unpack why HR excites you and what you hope to gain from the apprenticeship with Hireful. Let your enthusiasm shine through—it makes a huge difference!
Tailor Your Application for Hireful:Do some digging on Hireful and reflect that in your application. Mention specific aspects of their HR practices or company values that resonate with you. This personal touch shows that you genuinely want to be part of their team and not just any HR role. Remember, we’re here to help you shine, so make sure to apply through our website!
How to prepare for a job interview at Hireful
✨Get Familiar with HR Basics
As we're diving into an apprenticeship in human resources, make sure you grasp key HR concepts like recruitment processes, employee relations, and workplace legislation. Being able to discuss these topics will show your understanding and enthusiasm for the field, particularly when chatting with Hireful.
✨Showcase Your People Skills
In HR, it's all about managing relationships. Prep some examples from school or previous work where you've successfully dealt with conflicts or collaborated with others. This will highlight your interpersonal skills, which are crucial for an apprenticeship at Hireful.
✨Research Common HR Tools
Get to know some HR software and tools like Applicant Tracking Systems (ATS) or performance management systems that are commonly used in the industry. Familiarity with these will give you an edge in the interview, demonstrating your readiness to jump into the role at Hireful.
✨Express Your Eagerness to Learn
During your interview, make it clear how excited you are about the learning opportunities within this apprenticeship. Share why you chose this pathway with Hireful and what aspects of HR you're most keen to explore – this will resonate well with interviewers looking for motivated candidates.
