At a Glance
- Tasks: Support the CEO with administrative tasks and ensure smooth operations.
- Company: A friendly charity organisation with a supportive culture.
- Benefits: Flexible working, generous holiday, and strong staff benefits.
- Other info: Encourages diverse applicants and offers a welcoming team environment.
- Why this job: Be at the heart of impactful work while developing your skills.
- Qualifications: Experience as an Executive Assistant and exceptional organisational skills.
The predicted salary is between 29500 - 29500 £ per year.
Job Type: Full time, Permanent
Location: Stirling Office, FK9 4NF, hybrid
Salary: £29,500
Hours: 37 hrs per week
Contract: Permanent
Line Manager: CEO
Closing date: 9am on Monday 6th July 2026
Our client is looking for an Executive Administrator to join their friendly team on a permanent, full‑time contract (37 hours per week). Based in their Stirling office, this is a hybrid role with occasional travel across the UK. As Executive Administrator, you will be at the heart of our client's charity, supporting the CEO by providing confidential and professional administrative support. This role is pivotal to the smooth and efficient running of the organisation, allowing the CEO to focus on strategic leadership and organisational impact. In addition, you will work alongside other members of the leadership team and the Strategic Support Manager, as well as providing general administrative support.
Responsibilities
- Co‑ordinating Management Team meetings and assisting with minuting
- Managing diary for CEO
- Assisting with operational planning alongside Strategic Support Manager
- Supporting compliance with internal policies and processes
- Representing the CEO professionally by phone and email communications
- Being a first point of contact for a range of staff and external stakeholders wishing to speak to the CEO
- Filtering correspondence by priority and supporting follow up of enquiries as needed
- Assisting with the organisation of events and conferences
- Managing and maintaining Trust and Company records, files, and images
- Ensuring that the organisation's data storage system is implemented efficiently and adheres to data protection legislation
Qualifications
- Previous experience as Personal Assistant or Executive Assistant at senior leadership level
- Exceptional organisational skills with the ability to balance multiple demands and prioritise, anticipate needs, and forward plan accordingly
- The ability to make independent decisions within a framework
- A high level of proficiency using Microsoft Office, SharePoint, Teams, and other digital collaboration tools.
Our client is a flexible, family‑friendly and supportive organisation, offering flexible working, generous holiday, strong staff benefits and a welcoming team culture. They are happy to discuss reasonable adjustments and working arrangements and encourage applications from those who may not meet every criterion but feel this role is right for them.
You may have experience of: Executive Assistant, Personal Assistant, Executive Support, Senior Administrator, Executive‑level support, PA to CEO, Diary management, etc.
Executive Administrator in Stirling employer: Hireful
Our client is an exceptional employer located in Stirling, offering a supportive and family-friendly work environment that prioritises employee well-being and flexibility. With generous holiday allowances, strong staff benefits, and a culture that encourages professional growth, this role as Executive Administrator provides a unique opportunity to contribute meaningfully to the charity's mission while enjoying a balanced work-life dynamic. The hybrid working model and commitment to inclusivity make this an attractive position for those seeking a rewarding career in a collaborative team setting.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrator in Stirling
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by Hireful.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like Hireful.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at Hireful.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at Hireful. Apply directly through us to stand out!
We think you need these skills to ace Executive Administrator in Stirling
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of Hireful. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Executive Administrator, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at Hireful
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of Hireful. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
