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For Companies At a Glance
- Tasks: Create engaging proposals and reports using InDesign while managing donor communications.
- Company: Join a small, dynamic team at a specialist postgraduate university focused on alumni engagement.
- Benefits: Enjoy a hybrid work model with a supportive team culture and opportunities for professional growth.
- Why this job: Be part of a collaborative environment that values creativity and teamwork in enhancing donor experiences.
- Qualifications: Advanced InDesign skills, attention to detail, and experience in communications are essential.
- Other info: This is a temporary role with flexible hours, perfect for students seeking practical experience.
Role: InDesign Administrator
Department: Advancement & Alumni
Location: Kensington (Hybrid Role)
Type: Temporary
Hours: Monday to Friday, 9.30am – 5.30pm
The Team: This team is responsible for ensuring that prospects and donors receive a high level of stewardship. They will work with colleagues to produce creative and engaging proposals and reports. The post holder will work with the Associate Director to devise, manage and deliver the clients' stewardship processes. They will be the first point of contact concerning compliance. This is a key internal facing role in ensuring the Advancement & Alumni programme is a success. The current Advancement & Alumni team is small, operating in a specialist postgraduate university. There is a strong sense of collegiality that drives the success and team members at all levels work together to a shared goal and purpose. Pulling together as a team, having an open mind to new ways of working and indeed the desire to jump in and deliver a new project, are the attitudes and mindset that our client prizes and which have contributed to their sustained high performance and success.
We are looking for a candidate that has advanced knowledge of InDesign to assist with designing and producing engaging layouts for our client. The role will also include drafting correspondence, proofreading copy, dealing with donor reports and drafting bespoke communications for VIPs on behalf of Directors, Chancellor, Chair of Council and President & Vice-Chancellor.
The successful candidate will:
- Work with fundraisers to write and produce excellent proposals and cases for support, ensuring they include clear, realistic and achievable delivery and stewardship targets, and are delivered in a timely fashion.
- Work with colleagues in the Advancement & Alumni team to devise plans collaboratively to ensure high-quality stewardship for each donor.
- Develop, implement and monitor a comprehensive communications programme that contributes to an excellent donor journey, including writing and producing compelling donor updates.
- Oversee and coordinate all donor communication materials and generate content for a range of internal (intranet) and external (annual report, seasonal emails, etc.) taking every relevant opportunity to enhance the culture of philanthropy and the College’s reputation.
- Work with colleagues in Engagement, Brand and Marketing to create communications and print.
Person Specification:
- Experience in the same or similar role.
- Adobe InDesign – confident in document layout and formatting, able to apply house style to creation of new documents for external audiences.
- Proofreading – strong attention to detail and excellent grammar.
- Google Suite & Microsoft Office – proficient in Docs, Sheets, and general administrative tools.
- Raiser’s Edge – confident to maintain data and record all fundraiser communications.
- MailChimp – experience in email marketing and communications.
- Attention to Detail – ability to manage multiple tasks with precision and efficiency.
- Highly organized, proactive, and able to work independently.
- Comfortable working across multiple projects with tight deadlines.
- Strong communication skills, both written and verbal.
- Strong editorial and design skills.
InDesign Administrator employer: Hire Society Recruitment ltd
Contact Detail:
Hire Society Recruitment ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land InDesign Administrator
✨Tip Number 1
Familiarise yourself with the specific projects and initiatives that the Advancement & Alumni team is currently working on. This will not only help you understand their goals but also allow you to tailor your conversations during interviews to show how your skills in InDesign can directly contribute to their success.
✨Tip Number 2
Network with current or former employees of the organisation, especially those in similar roles. They can provide valuable insights into the team dynamics and expectations, which can help you position yourself as a perfect fit for the InDesign Administrator role.
✨Tip Number 3
Prepare a portfolio showcasing your best work in InDesign, particularly any projects that involved creating proposals or donor communications. Highlight your attention to detail and ability to adhere to house styles, as these are crucial for this role.
✨Tip Number 4
Demonstrate your understanding of the importance of stewardship in fundraising during your interactions with the team. Discuss how your design skills can enhance donor engagement and communication, showing that you are aligned with their mission and values.
We think you need these skills to ace InDesign Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with Adobe InDesign and any relevant roles you've held. Emphasise your attention to detail, organisational skills, and ability to manage multiple projects.
Craft a Compelling Cover Letter: In your cover letter, explain why you're passionate about the role of InDesign Administrator. Mention specific examples of how you've successfully produced engaging layouts or managed donor communications in the past.
Showcase Your Skills: Include a portfolio or examples of your work that demonstrate your proficiency in InDesign and your design skills. This could be layouts you've created or communications materials you've developed.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. Given the emphasis on strong proofreading skills in the job description, this will show your attention to detail.
How to prepare for a job interview at Hire Society Recruitment ltd
✨Showcase Your InDesign Skills
Make sure to prepare a portfolio that highlights your best work with InDesign. Be ready to discuss specific projects where you applied advanced techniques, and how your designs contributed to effective communication.
✨Demonstrate Team Collaboration
Since the role involves working closely with fundraisers and colleagues, be prepared to share examples of how you've successfully collaborated in previous roles. Highlight your ability to work towards shared goals and adapt to new ways of working.
✨Emphasise Attention to Detail
Given the importance of proofreading and maintaining high standards in communications, be ready to discuss how you ensure accuracy in your work. You might want to mention specific strategies you use to catch errors and maintain quality.
✨Prepare for Questions on Communication Strategies
Think about how you would develop and implement a communications programme. Be ready to discuss your approach to creating engaging donor updates and how you would enhance the donor journey through effective communication.
