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- Tasks: Design engaging layouts and manage donor communications in a dynamic team environment.
- Company: Join a specialist postgraduate university focused on philanthropy and alumni engagement.
- Benefits: Enjoy a hybrid work model with a supportive team culture and opportunities for creative projects.
- Why this job: Be part of a collaborative team that values innovation and contributes to meaningful donor relationships.
- Qualifications: Advanced InDesign skills, attention to detail, and proficiency in Google Suite and Microsoft Office required.
- Other info: This is a temporary role with flexible hours, perfect for students seeking practical experience.
Role: InDesign Administrator
Department: Advancement & Alumni
Location: Kensington (Hybrid Role)
Type: Temporary
Hours: Monday to Friday, 9.30am - 5.30pm
The Team: This team is responsible for ensuring that prospects and donors receive a high level of stewardship. They will work with colleagues to produce creative and engaging proposals and reports. The post holder will work with the Associate Director to devise, manage and deliver the clients' stewardship processes. They will be the first point of contact concerning compliance. This is a key internal facing role in ensuring the Advancement & Alumni programme is a success.
The current Advancement & Alumni team is small, operating in a specialist postgraduate university. There is a strong sense of collegiality that drives the success and team members at all levels work together to a shared goal and purpose. Pulling together as a team, having an open mind to new ways of working and indeed the desire to jump in and deliver a new project, are the attitudes and mindset that our client prizes and which have contributed to their sustained high performance and success.
We are looking for a candidate that has advanced knowledge of InDesign to assist with designing and producing engaging layouts for our client. The role will also include drafting correspondence, proofreading copy, dealing with donor reports and drafting bespoke communications for VIPs on behalf of Directors, Chancellor, Chair of Council and President & Vice-Chancellor.
The successful candidate will:
- Work with fundraisers to write and produce excellent proposals and cases for support, ensuring they include clear, realistic and achievable delivery and stewardship targets, and are delivered in a timely fashion.
- Work with colleagues in the Advancement & Alumni team to devise plans collaboratively to ensure high-quality stewardship for each donor.
- Develop, implement and monitor a comprehensive communications programme that contributes to an excellent donor journey, including writing and producing compelling donor updates.
- Oversee and coordinate all donor communication materials and generate content for a range of internal (intranet) and external (annual report, seasonal emails, etc.) taking every relevant opportunity to enhance the culture of philanthropy and the College's reputation.
- Work with colleagues in Engagement, Brand and Marketing to create communications and print.
Person Specification:
- Experience in the same or similar role.
- Adobe InDesign - confident in document layout and formatting, able to apply house style to creation of new documents for external audiences.
- Proofreading - strong attention to detail and excellent grammar.
- Google Suite & Microsoft Office - proficient in Docs, Sheets, and general administrative tools.
- Raiser's Edge - confident to maintain data and record all fundraiser communications.
- MailChimp - experience in email marketing and communications.
- Attention to Detail - ability to manage multiple tasks with precision and efficiency.
- Highly organized, proactive, and able to work independently.
- Comfortable working across multiple projects with tight deadlines.
- Strong communication skills, both written and verbal.
- Strong editorial and design skills.
InDesign Administrator employer: Hire Society Recruitment ltd
Contact Detail:
Hire Society Recruitment ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land InDesign Administrator
✨Tip Number 1
Familiarise yourself with the specific requirements of the InDesign Administrator role. Understand the key responsibilities, such as producing engaging proposals and reports, and think about how your past experiences align with these tasks.
✨Tip Number 2
Network with current or former employees in similar roles within the Advancement & Alumni sector. They can provide valuable insights into the team culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Showcase your proficiency in Adobe InDesign by preparing a portfolio of your previous work. Highlight projects that demonstrate your ability to create compelling layouts and adhere to house styles, as this will be crucial for the role.
✨Tip Number 4
Prepare to discuss your experience with donor communications and stewardship processes. Think of examples where you've successfully managed multiple projects under tight deadlines, as this will resonate well with the team's focus on high-quality stewardship.
We think you need these skills to ace InDesign Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with Adobe InDesign and any relevant roles you've held. Emphasise your skills in document layout, proofreading, and communication, as these are crucial for the InDesign Administrator position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention specific examples of how you've successfully managed similar tasks, such as producing proposals or donor communications, to demonstrate your fit for the team.
Showcase Your Attention to Detail: Since the role requires strong proofreading skills, consider including a brief example of a project where your attention to detail made a significant impact. This could be a successful proposal or a well-received communication piece.
Highlight Team Collaboration: The job description emphasises teamwork and collaboration. Include examples in your application that showcase your ability to work effectively with others, particularly in producing high-quality materials under tight deadlines.
How to prepare for a job interview at Hire Society Recruitment ltd
✨Showcase Your InDesign Skills
Make sure to prepare a portfolio that highlights your advanced knowledge of InDesign. Bring examples of layouts you've designed, especially those that demonstrate your ability to create engaging and professional documents.
✨Demonstrate Team Collaboration
Since the role involves working closely with fundraisers and colleagues, be ready to discuss your experience in collaborative projects. Share specific examples of how you’ve worked as part of a team to achieve shared goals.
✨Highlight Attention to Detail
Given the importance of proofreading and maintaining high standards in communications, be prepared to discuss how you ensure accuracy in your work. You might even want to bring a sample of your proofreading work to illustrate your attention to detail.
✨Prepare for Questions on Communication Strategies
The role requires developing a comprehensive communications programme. Think about your past experiences with donor communications and be ready to share your strategies for creating compelling updates and reports.
