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- Tasks: Support daily operations in a dynamic office environment and manage facilities efficiently.
- Company: Join a prestigious Private Banking group in the heart of the West End.
- Benefits: Competitive salary of £42,000 and a vibrant office atmosphere.
- Other info: Opportunity to enhance your career in a professional corporate environment.
- Why this job: Be at the centre of operations and make a real difference in a fast-paced corporate setting.
- Qualifications: Supervisory experience in facilities and administration, with strong organisational skills.
The predicted salary is between 42000 - 42000 £ per year.
Entirely office based, 35 hours per week – paying £42,000. Working for a Private Banking group, with superb West-End offices. We are seeking a highly organised and proactive Office/ Facilities Coordinator to support the smooth day-to-day operations of an Administration and Facilities function. This is a varied and hands-on role requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities within a fast-paced corporate environment. This role is spread across the Facilities, mailroom and admin department.
Key Responsibilities
- Support the Admin Manager with office support and mailroom operations.
- Assist with facilities management activities, including building security.
- Help to handle incoming calls and external enquiries.
- Maintain employee joiner/leaver records.
- Process monthly administrative and financial system updates.
- Maintain office access control systems.
- Raise and authorise purchase orders.
- Manage office inventory, stationery supplies & printing.
- Oversee document archiving systems.
- Coordinate annual document destruction processes.
- Maintain emergency contact systems and business continuity databases.
- Support Health & Safety activities across the office environment.
- Maintain Fire Safety assessment records and compliance.
Ideally the candidate will have supervisory experience within a facilities and administration environment. Previous experience within financial services, banking, or a professional corporate would be a bonus. Strong understanding of Health & Safety requirements within an office environment is important, along with proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Office/ Facilities Supervisor employer: Hire Ground
Contact Detail:
Hire Ground Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office/ Facilities Supervisor
✨Tip Number 1
Network like a pro! Reach out to your connections in the banking and facilities management sectors. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show them you’re not just a fit for the role, but also for their team. We want to see your personality shine through!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll come across during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace Office/ Facilities Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office/Facilities Supervisor role. Highlight your organisational skills and any supervisory experience you've had in facilities or administration.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this varied and hands-on role. Mention specific examples of how you've managed multiple priorities in a fast-paced environment.
Showcase Your Attention to Detail: In both your CV and cover letter, demonstrate your attention to detail. This could be through mentioning your experience with maintaining records or managing office inventory—anything that shows you can keep things running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our superb West-End offices!
How to prepare for a job interview at Hire Ground
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office/Facilities Supervisor. Familiarise yourself with tasks like managing office inventory and supporting Health & Safety activities. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you handle fast-paced environments and ensure smooth operations.
✨Brush Up on Health & Safety Knowledge
Given the importance of Health & Safety in this role, review relevant regulations and best practices. Be prepared to discuss how you've implemented safety measures in previous positions, as this will highlight your suitability for the job.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office applications is key for this position. Make sure you're comfortable using Excel, Word, and Outlook. You might even want to mention specific projects where you've used these tools effectively to manage tasks or improve processes.