Executive Assistant in London

An award winning, leading housing and supported living organisation for vulnerable adults who suffer from mental health and living in a supported housing environment, is looking for an Executive Assistant to support the CEO. This post will provide trusted, high-level administrative and organisational support to the CEO, enabling the effective and efficient operation of the CEO's office. The postholder will manage diaries, meetings, travel, communications, documentation and confidential matters with professionalism, discretion and sound judgement.

SALARY ETC: £48k to £55k + excellent benefits such as enhanced holidays, academic support and career progression, good pension scheme, referral scheme, employee support programme etc.

Will be working in 2 locations / offices, being Bromley and SE London. 37.5 hours / week between the hours of 8am and 6pm Monday to Friday, (flexible on times but within the core hours of 8am and 6pm, so could be 8am to 4:30pm, 9am to 5:30pm, etc), with occasional out of hours work required. Permanent, full-time.

REQUIREMENTS:

• Must have at least 5 years' C-suite level support experience.
• Experience of complex diary and travel management, board and governance administration, agenda, minute-taking and action tracking, as well as senior stakeholder and external liaison experience.
• Advanced Microsoft 365 and computer / digital skills.
• Excellent verbal and written communication skills with the ability to draft and proofread professional documents and reports.
• Significant experience of providing business, administration, minute taking, and management assistance at a senior level across organisations.
• Experience and skills in report writing and designing presentations in PowerPoint or Canva.
• Exceptional organisation and prioritisation skills, with strong attention to detail and accuracy.
• Sound judgement and CEO gatekeeping experience and skills.
• High discretion, proactiveness and professional integrity.
• Touch typing skills, studious, meticulous, high level of accuracy and strong attention to detail.
• Strong customer service and interpersonal skills with ability to resolve complaints effectively.
• Demonstrated experience working with external partners, stakeholders or agencies.

DUTIES TO INCLUDE:

• Provide day-to-day support to the CEO, including diary management, travel arrangements, and correspondence.
• Prepare reports and presentations as directed, ensuring priorities are managed smoothly.
• Exercise flexibility to support occasional out-of-hours needs.
• Provide continuity of administrative support during periods of CEO absence, ensuring key communications and actions continue to progress appropriately.
• Provide administrative support to organisational projects by updating task lists, scheduling actions, and following up with colleagues to help ensure tasks are completed on time.
• Coordinate room bookings, venues, facilities, equipment, and refreshments to support smooth delivery of meetings and organisational events.
• Draft, proofread and format reports and basic correspondence, meeting notes, and other documents for the CEO, ensuring clarity, accuracy, and a professional tone.
• Prepare concise briefings ahead of meetings, including agendas, background notes, key decisions required, and follow-up actions.
• Monitor certain inboxes, review, filter, and prioritise incoming communication and requests, especially during periods when the CEO is unavailable, ensuring that urgent matters are handled promptly and professionally and the CEO's attention is directed toward high-priority issues.
• Provide assistance and support to other SLT members, as required, in alignment with CEO priorities and subject to CEO approval.
• Assist with charitable and community-focused initiatives, such as youth programmes and public or organisational community building events.
• Collect and check reports and documents from SLT, ensuring all required information is submitted on time and compiled into an accurate, well-organised Board Pack for the CEO.