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- Tasks: Support day-to-day operations for exciting events, both in-person and virtual.
- Company: Join Hines, a leading global real estate investment manager with a people-first approach.
- Benefits: Enjoy competitive pay, comprehensive training, and generous vacation packages.
- Why this job: Be part of innovative projects that enhance cities and create meaningful connections.
- Qualifications: Bachelor’s degree in Event Management or related field; 3-5 years of event planning experience.
- Other info: Hybrid work environment with opportunities for travel and career growth.
The predicted salary is between 36000 - 60000 £ per year.
Hines, the global real estate investment manager, is seeking an individual to support the day-to-day operations for its events, which support the strategic goals of the firm. This person will be involved with the development, planning, and execution of Hines-hosted events, both in person and virtual, as well as third-party industry events.
This person should have a strong interest in event planning and project management. The ideal candidate understands financial services and is highly organized, detail-oriented, and proactive, with strong time management, leadership, and collaboration skills.
Hines-Hosted Events- Tracking: Keep our Global Events Tracker up to date with upcoming events.
- Event Planning and Execution: Develop and oversee comprehensive project plans for events. Manage the build of event websites and invitations on our event platform (Cvent) and assist with list management and attendance tracking. Coordinate all event logistics including venue and vendor selection, scenic, catering, AV, transportation, ordering of materials, seating arrangements, etc. Work with the related teams requesting and compiling content and other event deliverables. Assist with onsite set-up and logistics.
- Budget Management: Maintain budgets for events, ensuring cost-effectiveness while maintaining high-quality standards. Track expenses and provide regular updates to the finance team.
- Post-Event Evaluation: Conduct post-event evaluations to assess the success of each event, gathering feedback from participants and stakeholders.
- Research: Research and stay abreast of other conferences in which we can further our brand. Assist with the information gathering for conferences including requesting costs, attendee lists, agendas, and sponsorship/speaking opportunities.
- Execution: Monitor conference deadlines and execute registrations. Coordinate logistics required for sponsorships or speaking roles including submitting sponsor required materials, coordinating marketing materials and tracking speaker prep calls. Create pre-event briefing information documents for major conferences. Assist with the planning of any ancillary events taking place at a conference.
Minimum Requirements include:
- Bachelor’s Degree in Event Management, Marketing or related field
- 3-5 years previous professional experience, preferably in event planning
- Meticulous attention to detail and a strong passion for planning events
- Ability to handle a fast-paced work environment, multi-task and prioritize
- Organized, proactive and self-motivated individual
- Ability to keep calm and problem solve quickly under high pressure moments
- Strong communication, presentation and interpersonal skills with demonstrated ability to deal effectively at all levels within the organization
- Expert knowledge of Microsoft Office (Outlook, PowerPoint, Word, Excel)
- Understanding of event management technologies (Cvent) and virtual event platforms (ON24) a plus
- Ability to operate a computer, phone system and general office equipment
- Hybrid work environment (3 days a week in office in Covent Garden)
- Ability to travel 33%
At Hines, we strive for excellence as a leading global real estate investment manager, driven by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.
While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.
Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024.
Assistant Manager – Events (Fixed Term Contract) employer: Hines
Contact Detail:
Hines Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Manager – Events (Fixed Term Contract)
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local meetups, join online forums, and don’t be shy about reaching out to folks on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event planning experiences. Include photos, budgets, and any feedback you received. This will give potential employers a clear idea of what you can bring to the table.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest in working with them. A well-timed email can make all the difference!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Make sure to tailor your application to highlight your event management skills and experience. Let’s get you that dream job!
We think you need these skills to ace Assistant Manager – Events (Fixed Term Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Assistant Manager – Events role. Highlight your event planning experience and any relevant project management skills to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share your passion for event planning and how your background makes you a perfect fit for our team. Don’t forget to mention why you want to work with us at Hines!
Showcase Your Organisational Skills: Since this role requires meticulous attention to detail, give examples in your application of how you've successfully managed multiple tasks or events in the past. We love seeing how you keep everything on track!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Hines
✨Know Your Events Inside Out
Before the interview, dive deep into Hines' past events and their strategic goals. Familiarise yourself with their event planning processes and any recent industry conferences they've participated in. This will show your genuine interest and help you discuss how you can contribute to their success.
✨Showcase Your Organisational Skills
Prepare examples that highlight your meticulous attention to detail and organisational prowess. Discuss specific instances where you've successfully managed multiple tasks or projects simultaneously, especially under pressure. This will demonstrate your ability to thrive in a fast-paced environment.
✨Be Ready to Talk Budget Management
Since budget management is crucial for this role, come prepared to discuss your experience with tracking expenses and maintaining budgets. Share how you've ensured cost-effectiveness while still delivering high-quality events, as this aligns perfectly with what Hines is looking for.
✨Demonstrate Your Team Spirit
Hines values collaboration, so be ready to share examples of how you've worked effectively within a team. Highlight your communication skills and how you've dealt with various stakeholders to ensure successful event execution. This will show that you're not just a lone wolf but a team player who can contribute to their inclusive environment.
