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- Tasks: Support senior leaders with administrative tasks and manage their busy schedules.
- Company: Join a leading company focused on quality, innovation, and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Why this job: Be at the heart of decision-making and contribute to exciting corporate events.
- Qualifications: Experience as a Personal Assistant with strong communication and IT skills.
- Other info: Dynamic team atmosphere with opportunities for growth and learning.
The predicted salary is between 36000 - 60000 £ per year.
Role: Executive Assistant
Type: Permanent
Location: Huntingdon, on site
What we are looking for:
We are looking for a professional and experienced Executive Assistant to provide full administrative support at Senior Level to 3 ELT members and to ensure the smooth management of day to day affairs handling sensitive and complex issues in a professional and objective manner working as part of a collaborative team.
Key responsibilities as an Executive Assistant will be:
- Manage ELT member’s electronic diary, assessing priority of appointments and reallocation as necessary
- Redirecting/delegating e-mails as appropriate
- Book meeting rooms and ensure that the rooms are supplied with the relevant equipment i.e. video conferencing, stock supplies are kept full
- Coordinate external visits and corporate events
- Book any relevant external venues and catering
- Organising travel liaising with travel agent and host sites as needed.
- Taking action points and writing minutes
- Planning and organising meetings and events e.g. supplier/customer visits
- Preparing presentations
- Managing meeting room bookings
- Drafting and editing documents.
- Processing credit card expenses and mileage claims
- Maintaining Team holiday calendars
- Collating and presenting data
- Creating and updating organisation charts
- Provide cover and support to PA team
To succeed as an Executive Assistant we ask that you are:
- Experienced Personal Assistant at Senior Management level.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internally and externally
- Ability to deal with sensitive information with complete discretion and to maintain the strictest confidentiality.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise
- Can remain calm and professional under pressure
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of Microsoft Office Word, Excel, PowerPoint and Teams.
About us:
We are a company that takes pride in our people as it is our people who are at the centre of everything that we do.
We have multi-category expertise with a focus on quality and innovation. We deliver what customers need and consumers want with expert taste and growth mindset.
Our business began with meat, and we\’ve developed a market-leading expertise with unmatched quality globally. We’re always investing in new technology to deliver more value, efficiency and consumer-led innovative solutions.
Hilton Food Group – Home (hiltonfoodgroupplc.com)
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Executive Assistant employer: Hilton Foods
Contact Detail:
Hilton Foods Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you tailor your responses and show that you're the perfect fit for the team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your exceptional interpersonal skills and ability to handle sensitive information with discretion.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. Plus, it shows initiative and enthusiasm, which are key traits for an Executive Assistant.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, organising meetings, and handling sensitive information. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that demonstrate your exceptional interpersonal skills and ability to handle pressure.
Showcase Your IT Skills: Since we rely heavily on Microsoft Office and Teams, make sure to mention your proficiency in these tools. If you have any examples of how you've used them effectively in past roles, include those too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Hilton Foods
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing diaries, booking meetings, and handling sensitive information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need exceptional interpersonal skills. During the interview, be prepared to discuss how you've effectively communicated with various stakeholders in the past. Use specific examples to highlight your ability to maintain professionalism and discretion.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial for this role. Bring along examples of documents or presentations you've prepared that showcase your accuracy and thoroughness. Mention any systems or processes you use to ensure nothing slips through the cracks.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities under pressure. Think about past experiences where you had to prioritise tasks or manage conflicting demands. Practising these scenarios will help you articulate your thought process clearly during the interview.
