At a Glance
- Tasks: Manage a dynamic warehouse, ensuring compliance and smooth operations in the medicinal cannabis sector.
- Company: Hilltop Leaf, a leading medicinal cannabis supplier based in Scotland.
- Benefits: Competitive salary, professional development, and a supportive team environment.
- Other info: Opportunity for career growth in a fast-paced, innovative environment.
- Why this job: Join a growing industry and make a real impact on health and wellness.
- Qualifications: University degree with 5 years’ GMP experience and strong problem-solving skills.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Company Description
Hilltop Leaf is a private medicinal cannabis supplier in the UK. Based in Scotland our company was established to supply full spectrum medicinal cannabis.
Role Description
Management of the Hilltop Leaf GDP/GMP Distribution Warehouse and to maintain full GxP compliance including stock accuracy, warehousing orders processing, goods transportation (Goods In and Out) and customer’s satisfaction.
The WM will report to the COO, and work in close collaboration with Cultivation and Production managers.
Daily Activities
Compliance and Training
-\\tEnsure the warehouse consistently meets GMP/GDP and HSE standards.
-\\tMaintain up-to-date training for all warehouse staff, including personal training records and those of direct reports.
-\\tProvide continual on-the-job and desktop learning opportunities for employees.
Quality Management and Regulatory Obligations
-\\tComplete QMS tasks promptly, including reporting and resolving Incidents, Deviations, CAPAs, Change
Controls, and conducting Risk Assessments.
-\\tMaintain up-to-date SOPs, calibrate equipment in a timely manner, respond to Internal Audits, onboard suppliers, manage Recalls, and perform routine Temperature Mapping.
-\\tHost regulatory inspections
Supervision and Daily Operations
-\\tSupervise daily warehouse staff, ensuring proper coverage for all shifts and effective department operation.
-\\tSupervise all onsite and offsite warehousing activity
-\\tAddress logistical issues and implement solutions efficiently.
-\\tParticipate in all aspects of warehouse activities, such as stock receiving, perpetual inventory, stocktaking, picking, packing, and forklift operation.
-\\tFollow SOPs for checking, signing, locating, picking, and packing goods.
-\\tEnsure delivery notes are accurately created, printed, and recorded, and escalate any queries appropriately.
-\\tSupport all deliveries to site for all departments.
-\\tSupport on Home Office Annual returns
Warehouse Safety, Security, and Organisation
-\\tDevelop and implement safety and security programs for the warehouse.
-\\tKeep all paperwork organised and filed appropriately.
-\\tUtilise IT systems to coordinate and control the order cycle, stock levels, delivery schedules, and transportation costs.
-\\tMaintain a clean, tidy, and organised warehouse environment.
Logistics and Customer Service
-\\tCollaborate with wider teams in Sales and QA to manage Goods In and Goods Out to ensure timely stock movement and receipt.
-\\tLiaise with qualified logistics providers (e.g. Movianto or DSV) to arrange for deliveries to be received and collected
-\\tAssist the Customer Service team with inquiries and complaints related to storage and distribution.
-\\tEnsure proper packing and loading of goods to minimise transit damage, and verify goods are collected and undamaged.
Staffing, Training, and Performance
-\\tMaintain correct staffing levels for all warehouse shifts.
-\\tMake sure all warehouse operators complete and maintain appropriate training.
-\\tReview, manage, and close Deviations and CAPAs within required timelines.
-\\tEmpower staff to achieve objectives, and manage all aspects of hiring, training, guidance, discipline, and termination.
Facility Oversight and Continuous Improvement
-\\tOversee the Environmental Monitoring System (EMS) for warehouse facilities, Goods In CD vault, and cold store.
-\\tFulfil Head of Production duties as required when the Head of Production is absent,
-\\tInspect the physical conditions of warehouses, equipment, and vehicles regularly.
-\\tAnalyse data and statistics to evaluate department performance, quality, and identify opportunities for improvement.
Other Duties
-\\tSupport the Responsible Person (RP) in their responsibilities as needed.
-\\tEnsure only approved transportation systems are used, according to the approved Supplier list and/or QTA.
-\\tCarry out any other reasonable tasks within your capabilities as directed.
Qualifications
-\\tUniversity degree with 5 years’ GMP experience
-\\tCPD for controlled drugs; GxP (preferred)
-\\tGMP and GxP experience
-\\tKnowledge of Regulatory Affairs and GMP guidelines
-\\tStrong problem-solving skills
-\\tExcellent communication across channels; able to host and minute meetings
-\\tWilling to work flexible hours
-\\tStrong organisational and time management skills
-\\tTeam player and independent worker; collaborative and supportive
-\\tResults-driven, quality-focused
-\\tTakes ownership of personal development
-\\tAdaptable and flexible
-\\tCommitted to learning
-\\tStrong IT skills (Word, Excel, Outlook); troubleshooting and software learning (Sage/MS Copilot)
-\\tProject management skills
-\\tResponsible and proactive, escalates as needed
-\\tPractical, positive attitude
-\\tGood listener and active participant in discussions
-\\tMeets strict deadlines
-\\tFamiliarity with Home Office regulations for controlled drugs
Warehouse Manager in Dumfries employer: Hilltop Leaf Ltd
Hilltop Leaf is an exceptional employer, offering a dynamic work environment in the heart of Scotland's medicinal cannabis industry. With a strong commitment to employee development, we provide ongoing training and growth opportunities while fostering a culture of compliance, safety, and teamwork. Our focus on quality management and regulatory excellence ensures that every team member plays a vital role in delivering high-quality products, making your contributions both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse Manager in Dumfries
✨Get to Know Local Distribution Centres
Start hanging around local distribution centres and warehouses, like the ones that might belong to Hilltop Leaf Ltd. Many times, they have sign-up sheets for job openings or even informal meet-ups that could lead to job opportunities.
✨Talk to Recruiters and Employment Agencies
There are loads of recruitment agencies that specifically focus on warehouse and logistics roles. Get in touch with them and let them know you’re looking for full-time work. They often have inside info on openings before they're advertised!
✨Brush Up on Your Skills
Think about the specific skills that are hot in the warehouse sector right now, like inventory management software or health and safety protocols. We can help you find resources to polish up your abilities, which can make you stand out when you're looking at those full-time gigs.
✨Apply Directly Through Us!
Don't forget to keep an eye on our website for any full-time listings at Hilltop Leaf Ltd. Applying directly can sometimes give you an edge, especially if you tailor your application to highlight your relevant experience in logistics and warehousing!
We think you need these skills to ace Warehouse Manager in Dumfries
Some tips for your application 🫡
Highlight Your Experience with Inventory Management:When you're whipping up your CV, make sure to spotlight any experience you've got in inventory management or warehousing. We love to see proficiency in stock control systems or previous roles where you've managed inventory levels. Show us how you can keep things organised and running smoothly!
Demonstrate Your Attention to Detail:In the warehouse and logistics field, attention to detail is key. Use your cover letter to share specific examples of how you've caught mistakes or streamlined processes in the past. Let us know how your precision can contribute to our team at Hilltop Leaf Ltd.
Get Familiar with Relevant Certifications:If you've got any certifications related to warehousing or logistics—like health and safety or forklift operation—make sure they shine on your CV! We appreciate all the qualifications that show you're serious about the role and keeping a safe, efficient workspace.
Show Off Your Problem-Solving Skills:Logistics can be unpredictable, so if you've tackled any significant challenges in previous positions, tell us all about it! Use your cover letter to highlight how you've adapted to situations, such as changes in supply or unexpected delays. We want to see your resourcefulness in action for this full-time role at Hilltop Leaf Ltd.
How to prepare for a job interview at Hilltop Leaf Ltd
✨Know Your Warehouse Systems
Familiarise yourself with popular warehouse management systems like SAP or Oracle. If you have experience using these or similar tools, be prepared to discuss how you utilised them to improve efficiency or accuracy in inventory management.
✨Highlight Your Problem-Solving Skills
In the logistics arena, unexpected challenges pop up all the time. Be ready to share some examples of when you faced a logistical hiccup and how you tackled it. This shows you can think on your feet and keep things running smoothly.
✨Teamwork Makes the Dream Work
Since it’s a full-time position, expect questions about your ability to work in a team in a busy warehousing environment. Share experiences where you collaborated with others, maybe to meet tight deadlines or manage large shipments, ensuring you showcase your ability to communicate effectively.
✨Safety First! Talk About Protocols
Logistics roles require a real understanding of safety protocols. Brush up on basic safety guidelines and be ready to discuss how you’ve implemented or adhered to these in past roles. This shows that you’re serious about your role in maintaining a safe working environment.
