At a Glance
- Tasks: Manage a dynamic warehouse, ensuring compliance and smooth operations in the medicinal cannabis sector.
- Company: Hilltop Leaf, a leading medicinal cannabis supplier based in Scotland.
- Benefits: Competitive salary, professional development, and a supportive team environment.
- Other info: Opportunity for career growth in a fast-paced, innovative environment.
- Why this job: Join a growing industry and make a real impact on health and wellness.
- Qualifications: University degree with 5 years’ GMP experience and strong problem-solving skills.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Company Description
Hilltop Leaf is a private medicinal cannabis supplier in the UK. Based in Scotland our company was established to supply full spectrum medicinal cannabis.
Role Description
Management of the Hilltop Leaf GDP/GMP Distribution Warehouse and to maintain full GxP compliance including stock accuracy, warehousing orders processing, goods transportation (Goods In and Out) and customer’s satisfaction.
The WM will report to the COO, and work in close collaboration with Cultivation and Production managers.
Daily Activities
Compliance and Training
-\\tEnsure the warehouse consistently meets GMP/GDP and HSE standards.
-\\tMaintain up-to-date training for all warehouse staff, including personal training records and those of direct reports.
-\\tProvide continual on-the-job and desktop learning opportunities for employees.
Quality Management and Regulatory Obligations
-\\tComplete QMS tasks promptly, including reporting and resolving Incidents, Deviations, CAPAs, Change
Controls, and conducting Risk Assessments.
-\\tMaintain up-to-date SOPs, calibrate equipment in a timely manner, respond to Internal Audits, onboard suppliers, manage Recalls, and perform routine Temperature Mapping.
-\\tHost regulatory inspections
Supervision and Daily Operations
-\\tSupervise daily warehouse staff, ensuring proper coverage for all shifts and effective department operation.
-\\tSupervise all onsite and offsite warehousing activity
-\\tAddress logistical issues and implement solutions efficiently.
-\\tParticipate in all aspects of warehouse activities, such as stock receiving, perpetual inventory, stocktaking, picking, packing, and forklift operation.
-\\tFollow SOPs for checking, signing, locating, picking, and packing goods.
-\\tEnsure delivery notes are accurately created, printed, and recorded, and escalate any queries appropriately.
-\\tSupport all deliveries to site for all departments.
-\\tSupport on Home Office Annual returns
Warehouse Safety, Security, and Organisation
-\\tDevelop and implement safety and security programs for the warehouse.
-\\tKeep all paperwork organised and filed appropriately.
-\\tUtilise IT systems to coordinate and control the order cycle, stock levels, delivery schedules, and transportation costs.
-\\tMaintain a clean, tidy, and organised warehouse environment.
Logistics and Customer Service
-\\tCollaborate with wider teams in Sales and QA to manage Goods In and Goods Out to ensure timely stock movement and receipt.
-\\tLiaise with qualified logistics providers (e.g. Movianto or DSV) to arrange for deliveries to be received and collected
-\\tAssist the Customer Service team with inquiries and complaints related to storage and distribution.
-\\tEnsure proper packing and loading of goods to minimise transit damage, and verify goods are collected and undamaged.
Staffing, Training, and Performance
-\\tMaintain correct staffing levels for all warehouse shifts.
-\\tMake sure all warehouse operators complete and maintain appropriate training.
-\\tReview, manage, and close Deviations and CAPAs within required timelines.
-\\tEmpower staff to achieve objectives, and manage all aspects of hiring, training, guidance, discipline, and termination.
Facility Oversight and Continuous Improvement
-\\tOversee the Environmental Monitoring System (EMS) for warehouse facilities, Goods In CD vault, and cold store.
-\\tFulfil Head of Production duties as required when the Head of Production is absent,
-\\tInspect the physical conditions of warehouses, equipment, and vehicles regularly.
-\\tAnalyse data and statistics to evaluate department performance, quality, and identify opportunities for improvement.
Other Duties
-\\tSupport the Responsible Person (RP) in their responsibilities as needed.
-\\tEnsure only approved transportation systems are used, according to the approved Supplier list and/or QTA.
-\\tCarry out any other reasonable tasks within your capabilities as directed.
Qualifications
-\\tUniversity degree with 5 years’ GMP experience
-\\tCPD for controlled drugs; GxP (preferred)
-\\tGMP and GxP experience
-\\tKnowledge of Regulatory Affairs and GMP guidelines
-\\tStrong problem-solving skills
-\\tExcellent communication across channels; able to host and minute meetings
-\\tWilling to work flexible hours
-\\tStrong organisational and time management skills
-\\tTeam player and independent worker; collaborative and supportive
-\\tResults-driven, quality-focused
-\\tTakes ownership of personal development
-\\tAdaptable and flexible
-\\tCommitted to learning
-\\tStrong IT skills (Word, Excel, Outlook); troubleshooting and software learning (Sage/MS Copilot)
-\\tProject management skills
-\\tResponsible and proactive, escalates as needed
-\\tPractical, positive attitude
-\\tGood listener and active participant in discussions
-\\tMeets strict deadlines
-\\tFamiliarity with Home Office regulations for controlled drugs
Warehouse Manager in Dumfries employer: Hilltop Leaf Ltd
Hilltop Leaf is an exceptional employer, offering a dynamic work environment in the heart of Scotland's medicinal cannabis industry. With a strong commitment to employee development, we provide ongoing training and growth opportunities while fostering a culture of compliance, safety, and teamwork. Our focus on quality management and regulatory excellence ensures that every team member plays a vital role in delivering high-quality products, making your contributions both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse Manager in Dumfries
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice common interview questions and scenarios related to warehouse management. Think about your past experiences and how they relate to the role. Confidence is key, so the more you practice, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Warehouse Manager in Dumfries
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Warehouse Manager role. Highlight your experience with GMP/GDP compliance and any relevant management skills. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our needs at Hilltop Leaf. Keep it engaging and personal – we love to see your personality!
Showcase Your Problem-Solving Skills:In your application, don’t forget to mention specific examples of how you've tackled challenges in previous roles. We value strong problem-solving skills, so let us know how you’ve made a difference in past positions!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Hilltop Leaf Ltd
✨Know Your GMP and GxP Inside Out
Make sure you brush up on your knowledge of Good Manufacturing Practices (GMP) and Good Distribution Practices (GDP). Be ready to discuss how you've applied these standards in previous roles, as this will show your understanding of the regulatory environment in which Hilltop Leaf operates.
✨Showcase Your Leadership Skills
As a Warehouse Manager, you'll be supervising staff and ensuring smooth operations. Prepare examples of how you've successfully led teams, managed conflicts, or improved processes in past positions. This will demonstrate your capability to empower and guide your team effectively.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills, especially related to logistics and compliance issues. Think of specific challenges you've faced in the warehouse environment and how you resolved them. This will highlight your critical thinking and adaptability.
✨Prepare Questions About Continuous Improvement
Show your commitment to continuous improvement by preparing insightful questions about Hilltop Leaf's current practices and future goals. Ask about their approach to training and development, as well as how they measure success in the warehouse. This will reflect your proactive attitude and genuine interest in the role.
