Office Administrator in Maidstone

Office Administrator

Location: Maidstone, Kent
Employment Type: Full-Time, Permanent
Salary: Competitive, dependent on experience

About the Role

We are currently recruiting for an experienced and highly organised Office Administrator to join a well-established engineering contractor based in Maidstone, Kent.

This is an excellent opportunity for an individual with a strong administrative background who enjoys working in a busy, fast-paced environment and supporting the smooth running of daily business operations.

The successful candidate will play a key role in managing employee timesheets, maintaining accurate documentation and providing general administrative support to the wider team.

Our client offers flexibility around start and finish times, making this a great opportunity for someone looking for a permanent position with a supportive and professional team.

Key Responsibilities

• Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.

• Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.

• Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.

• Provide general administrative support to the management and operational teams.

• Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.

• Maintain accurate electronic and paper filing systems.

• Support the coordination of project-related paperwork and administrative processes.

• Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.

• Assist with data entry, record keeping and updating internal systems.

• Handle incoming telephone calls, emails and general enquiries professionally.

• Ensure all administrative tasks are completed efficiently and within required deadlines.

• Support the wider office team with additional administrative duties as required.

Qualifications & Experience

• Previous experience managing and processing timesheets is essential.

• Proven experience in an Office Administrator, Project Administrator or similar administrative position.

• Strong experience preparing, managing and maintaining supporting documentation is essential.

• Excellent organisational skills with strong attention to detail.

• Confident using Microsoft Office applications, particularly Excel, Word and Outlook.

• Experience maintaining accurate records and managing multiple administrative tasks.

• Strong communication skills, both written and verbal.

• Ability to work independently and prioritise workloads effectively.

• Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Skills & Attributes

• Highly organised with excellent time management skills.

• Strong attention to detail and accuracy.

• Confident managing timesheets and administrative documentation.

• Professional and approachable communication style.

• Ability to work effectively within a busy office environment.

• Proactive attitude with a willingness to support colleagues.

• Reliable, adaptable and able to manage changing priorities.

• A positive, team-focused approach.

What's on Offer?

• Permanent position with an established engineering contractor.

• Competitive salary dependent on experience.

• Friendly and supportive working environment.

• Opportunity to become an integral part of a growing business.

• Long-term career stability and development opportunities.

How to Apply

If you are an experienced Office Administrator with a strong background in managing timesheets and supporting documentation, we would love to hear from you.

Please apply with your up-to-date CV for further information about this opportunity.