Procurement Assistant in Weybridge

Due to expansion and various new projects, we are seeking an experienced Procurement Assistant to join our award-winning international interior design and architectural studio in the UK. Led by Helen Bygraves and Jenny Weiss, Hill House Interiors is supported by a 35+ strong team of designers and interior architects. Together, we are a flourishing design practice that embodies the best in British and European design, with a signature aesthetic of ‘Modern Luxury’—defined by impeccable attention to detail, layered textures, and innovative materials.

The Procurement Assistant will play a pivotal role in supporting the interior design team with the procurement process for high-end residential projects. This position is key in assisting the Procurement Manager and design team with the purchasing and sourcing of furniture, fixtures, and equipment (FF&E), ensuring the successful execution of orders, from initial costing and negotiating and ordering to delivery and installation. The role requires a highly organised, proactive, and detail-driven individual to support our studio operations, procurement, and project management. This is an exciting opportunity within a newly formed department with opportunities to develop within the role with mentoring from a procurement manager.

Role Overview

Work Pattern: Full Time (37.5 hours per week)

Key Requirements

• Full, clean driving licence required for site visits (essential)
• Fluent in English (written and spoken)
• Ability to communicate effectively between UK and Middle East offices

Qualifications/Experience:

• A background or qualification in procurement, business administration or supply chain management is a plus.
• Familiarity with specific procurement tools (e.g. Microsoft Excel, EstiPC)
• Minimum of 2 years’ experience in procurement, ideally within luxury interior design or high-end residential projects.
• Experience managing FF&E sourcing, negotiations, and procurement logistics for projects.

Knowledge & Technical Skills:

• Strong negotiation skills and experience securing favourable terms and pricing with suppliers.
• Ability to manage multiple priorities and work closely with various team members.
• Detail-oriented with excellent organisational and time-management skills.
• Strong problem-solving abilities and a proactive, solutions-focused approach to procurement challenges.
• Proactive with excellent communication skills, both written and verbal, to liaise effectively with internal teams and external suppliers.
• Ability to work under pressure in a fast-paced, creative environment.
• Strong and efficient computer literacy.
• Proficiency in EstiPC.

Key Responsibilities

Procurement and Sourcing:

• Set up and manage Trade accounts.
• Collaborate closely with the designers to understand the specific project requirements.
• Sourcing specified furniture, fittings and equipment from high end suppliers and manufacturers.
• Maintain and nurture strong relationships with existing suppliers, and actively seek out new suppliers.

Cost Management and Negotiation:

• Work in close partnership with the design team to evaluate FF&E quotes, assess costs, and negotiate the best pricing while preserving the quality of materials and design integrity.
• Ensure cost-effective purchasing through careful analysis of quotes, while maintaining high standards of luxury and craftsmanship.
• Review and approve supplier invoices to ensure they match procurement agreements and project budgets.

Order Management and Coordination:

• Oversee the ordering process for all FF&E, ensuring accurate specifications and timely order placement.
• Coordinate with suppliers to track orders, resolve issues, and expedite delivery to meet project deadlines.
• Manage logistics for delivery, inspection, storage, and installation of products, ensuring the entire process runs smoothly.
• Conduct quality control checks upon product delivery to ensure compliance with specifications and standards.

Reporting and Administration:

• Maintain accurate records for contractors liability insurance, product warranties, returns, and any supplier-related issues.
• Maintain accurate and up-to-date records of all procurement-related activities, including orders, quotes, deliveries, and communications with suppliers.
• Assist with creating and managing procurement reports, helping designers and project managers track budgets and deadlines.
• Creating fabric schedules to send to suppliers.

Personal Attributes:

• Ability to inspire creativity and foster relationships with new suppliers.
• Self-motivated and highly organised, with the ability to work both independently and within a team.
• Comfortable working in a high-pressure environment with tight deadlines.
• Excellent time management for both personal workload and team coordination.
• Meticulous attention to detail.

Company Benefits:

• Supportive and sociable team culture.
• Annual discretionary salary reviews.
• Self-funded health insurance.
• Enhanced pension scheme (after 2 and 5 years of service).

To apply, please send your CV, portfolio and a covering email to careers@hillhouseinteriors.com.