At a Glance
- Tasks: Support two Managing Directors by managing their schedules and communications.
- Company: Join a dynamic team at Hill, known for collaboration and support.
- Benefits: Gain valuable experience, develop professional skills, and work in a flexible environment.
- Other info: Opportunity to grow within a supportive company culture focused on teamwork.
- Why this job: Be a key player in a fast-paced role that impacts leadership and project delivery.
- Qualifications: Experience as a PA at Director level and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs' schedules while enabling them to focus on leadership and delivery across their regions. This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels.
General Responsibilities:
- Executive Support: Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements. Act as the first point of contact, screening calls, emails, and correspondence. Prepare agendas, presentations, reports, and briefing documents. Take minutes in meetings and track actions to completion.
- Coordination & Communication: Liaise with internal departments. Coordinate communication between senior stakeholders, external partners and clients. Ensure smooth flow of information across the business.
- Project & Operational Support: Assist with coordination of key projects, deadlines, and deliverables. Track progress on developments and management priorities. Support with reporting on build progress, sales updates, operational KPIs and regional reports.
- Administrative Duties: Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy. Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy. Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials. Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary. Maintain accurate records and ensure all relevant documents are filed and accessible.
- Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality. Act with professionalism and integrity at all times.
Requirements:
- PA experience at Director or Board Level
- Minute taking and Board pack preparation
- Written and Verbal Communication
- NVQ qualification
- Flexible and adaptable approach
Hill Expects Every Employee to:
- Work as one team across Hill, valuing collaboration and mutual support
- Uphold our reputation by role-modelling consistent behaviours at all times and to all stakeholders
- Stay agile—be ready to adapt, problem-solve, and keep momentum in a changing environment
- Take pride in your work and aim to leave a lasting, positive impact in everything you do
- Understand and follow all company policies, completing required training
- Actively champion and demonstrate Hill's values: Ambition, Collaboration, Impact, Agility
Apply today to find out more and for more project information.
Personal Assistant in Waltham Abbey employer: Hill Group UK
At Hill, we pride ourselves on fostering a collaborative and supportive work environment where every employee is valued. As a Personal Assistant to our Managing Directors, you will not only play a crucial role in the smooth operation of our leadership team but also benefit from ample opportunities for professional growth and development. Our commitment to integrity and excellence ensures that you will be part of a dynamic team that makes a meaningful impact across the business.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Waltham Abbey
✨Join HR Networks
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We think you need these skills to ace Personal Assistant in Waltham Abbey
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Hill Group UK. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Hill Group UK and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
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Align with Company Culture:Make sure your application speaks to Hill Group UK's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Hill Group UK
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Hill Group UK.
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