At a Glance
- Tasks: Support two Managing Directors by managing their schedules and communications.
- Company: Join a dynamic team at Hill, known for collaboration and support.
- Benefits: Gain valuable experience in a professional environment with growth opportunities.
- Other info: Embrace a culture of agility and ambition while making a positive impact.
- Why this job: Be a key player in a fast-paced role that impacts leadership and operations.
- Qualifications: PA experience at Director level and strong communication skills required.
The predicted salary is between 35000 - 45000 £ per year.
A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day‑to‑day operation of their schedules while enabling them to focus on leadership and delivery across their regions. This role requires a high level of organisation and discretion, coordinating complex diaries, communication across departments, and providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism and a collaborative mindset, with the ability to build trusted relationships across all levels.
Executive Support
- Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements.
- Act as the first point of contact, screening calls, emails, and correspondence.
- Prepare agendas, presentations, reports, and briefing documents.
- Take minutes in meetings and track actions to completion.
Coordination & Communication
- Liaise with internal departments.
- Coordinate communication between senior stakeholders, external partners, and clients.
- Ensure smooth flow of information across the business.
Project & Operational Support
- Assist with coordination of key projects, deadlines, and deliverables.
- Track progress on developments and management priorities.
- Support with reporting on build progress, sales updates, operational KPIs, and regional reports.
Administrative Duties
- Draft professional correspondence, including letters, emails, agendas, and reports with consistency and accuracy.
- Prepare, submit, and manage expenses on behalf of the Managing Directors in line with company policy.
- Organise meetings and off‑site visits, including venue arrangements, travel arrangements, refreshments, and preparation of meeting materials.
- Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary.
- Maintain accurate records and ensure all relevant documents are filed and accessible.
Confidentiality & Discretion
- Handle sensitive information with the highest level of confidentiality.
- Act with professionalism and integrity at all times.
Requirements
- PA experience at Director or Board Level.
- Minute taking and Board pack preparation.
- Written and Verbal Communication.
- NVQ qualification.
- Flexible and adaptable approach.
Hill Expects Every Employee to
- Work as one team across Hill, valuing collaboration and mutual support.
- Uphold our reputation by role‑modelling consistent behaviours at all times and to all stakeholders.
- Stay agile—be ready to adapt, problem‑solve, and keep momentum in a changing environment.
- Take pride in your work and aim to leave a lasting, positive impact in everything you do.
- Understand and follow all company policies, completing required training.
- Actively champion and demonstrate Hill’s values: Ambition, Collaboration, Impact, Agility.
Managing Directors’ Personal Assistant employer: Hill Group UK
At Hill, we pride ourselves on fostering a collaborative and supportive work environment where every employee is valued. As a Managing Directors’ Personal Assistant, you will not only play a crucial role in the seamless operation of our leadership team but also benefit from ample opportunities for professional growth and development. Our commitment to agility and impact ensures that you will be part of a dynamic team that champions innovation and excellence in everything we do.
StudySmarter Expert Advice🤫
We think this is how you could land Managing Directors’ Personal Assistant
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Hill Group UK.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Hill Group UK.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Managing Directors’ Personal Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Hill Group UK.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Hill Group UK. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Hill Group UK
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Hill Group UK, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Hill Group UK, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Hill Group UK could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Hill Group UK as they’re likely seeking a candidate who can enhance their workplace culture.
