Legal Administration Assistant - Health Commercial in Leeds

Job role: Legal Administration Assistant

Hours: Monday to Friday, 09:00 - 17:00 (35 hours per week)

At Hill Dickinson, flexibility is an established part of our culture. Our commitment to supporting colleagues to balance their work and home lives has previously been awarded. We are happy to consider flexible working opportunities and welcome conversations about individual requirements throughout the recruitment process.

Team: Health Commercial

Location: Leeds

Role overview

Introduction to the role:

Our dedicated Healthcare team are looking to recruit a Legal Administration Assistant to join the firm’s Health Commercial team in Leeds. Reporting to the team Personal Assistant, this role will provide administrative support to the fee earners.

Introduction to the team:

The Health Commercial team has a strong culture of collaboration, respect and transparency both with our clients and our people, which reflects the Hill Dickinson core values.

The team has a national presence, with lawyers in Leeds, Liverpool, London, Manchester and Newcastle. Our expert national team advises NHS bodies and independent sector organisations providing services in the health sector.

Key responsibilities:

• Administrative support to solicitors in the team
• Carry out archiving, organisation of client files and filing systems, including electronic filing, when required
• Copy and distribute documents ensuring they reach their destination
• Arrange couriers and deliveries
• Dealing with invoices and managing billing processes, including direct client contact
• Maintain databases and produce Management Information (‘MI’) reports
• Co-ordination of data information for clients
• File Management – creating and archiving files and ensuring compliance procedures are adhered to
• Records - archiving and recovery of records as requested by secretarial or fee earning staff
• Scanning and photocopying documents
• Printing e-mail attachments
• Filing may be required occasionally
• General administrative assistance

What are we looking for:

Important criteria:

• Organises own work effectively and has the ability to handle multipletasks, shifting priorities and meet strict client deadlines

• Demonstrates understanding of client needs/expectations
• Excellent communication skills
• Ability to work effectively as part of a team and develop relationships within the wider team along with the ability to work to own initiative
• Ability to work flexibly and proactively
• Excellent attention to detail
• IT skills (Microsoft applications including Word, Outlook and Excel)
• Ability to operate in a busy target driven environment

If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way.

Equality, Diversity and Inclusion

Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief.

We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.

Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background and from all routes to qualification, with both the SRA and CILEx.

Disability Support

We are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at hrteam@hilldickinson.com should you require any adjustments to the application or interview process.

At Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx.

All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.

Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.