Home Administrator - Mon to Fri in Newtownabbey

Beaumont Care Homes – Whiteabbey Care Home, 104 Doagh Road, Newtownabbey, Northern Ireland, BT37 9QP.

Location: Whiteabbey Care Home.

Date Posted: 20 January 2026.

Closing Date: 10 February 2026.

Job type: Full time.

Salary: £12.76 per hour.

This position is TEMPORARY.

Our Vision

To improve the lives of our residents and the communities we serve by consistently delivering special resident experiences and to be the best place to work in the care sector.

Main purpose of the role

To provide comprehensive administrative support to the Home Manager and ensure the effective operation of administrative systems and processes.

Main Duties and Responsibilities

• Support centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines.
• Draft standard communications including letters and emails on behalf of the Home Manager.
• Provide first point of telephone and face-to-face contact for visitors and callers to the Home.
• Devise and maintain databases and spreadsheets; collate statistics and produce reports.
• Produce documents and presentations from materials provided.
• Manage petty cash returns and submit weekly/monthly reports to the Managing Director or Central Support functions (Finance, HR, Payroll, Legal).
• Assist with the maintenance of filing systems including resident files and personnel files for each colleague.
• Assist the Home Manager in recruitment processes; utilise online recruitment tools, arrange interviews, and ensure documentary requirements (references, criminal record checks, and other regulatory checks) are completed.
• Maintain an organised archiving process; ensure files are stored securely and retrievable.
• Open and redirect incoming mail and emails to the Home.
• Attend meetings, take notes/minutes, circulate information and action points, and support admin systems for Home functions.
• Analyse information and produce reports, including complex reports.
• Assist with preparation for regulatory inspections and visits; support Home Manager with marketing activities and responding to enquiries.

Team and Leadership

If there is an Administrative Assistant(s) team, the Home Administrator will provide on-the-job training, promote positive teamwork, provide line management support to Administration Assistants, and be responsible for own practice and directly managed colleagues.

General Responsibilities

• Ensure health, safety and welfare for yourself, colleagues, residents, and visitors; alert officers to hazards or risks.
• Be fully conversant with Beaumont policies relating to Safeguarding of Vulnerable Adults and Whistleblowing.
• Ensure compliance with the Beaumont Information Governance Policy and maintain confidentiality where appropriate.
• Establish and maintain positive working relationships with colleagues, residents, visitors, and other health professionals and agencies.
• Act as an ambassador for Beaumont’s Vision and Values; promote equality and diversity.
• Adhere to Beaumont policies and procedures; attend mandatory training as required.
• Undertake any other duties that are lawful, reasonable, and appropriate to the role.

About Beaumont Care Homes

Philosophy of Care: Beaumont aims to provide a safe, clean, relaxed and homely environment where care, wellbeing and comfort are of prime importance. Beaumont operates residential and nursing homes across Northern Ireland and is committed to regular staff training, one-to-one and person-centred care, and career development opportunities. The organisation supports varied activities and meals prepared by trained chefs to suit diverse tastes.

Benefits

• Professional training, personal development and promotion paths.
• Vacation, paid time off.
• Retirement plan and/or pension.
• Flexible schedule.
• Employee development programs.
• Free parking.
• Open office.
• Competitive salary.
• Work with charities.
• Social opportunities.
• Employee recognition scheme.