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- Tasks: Support the Company Secretariat team with Board meetings and statutory compliance tasks.
- Company: Join a diverse and inclusive team in a dynamic London office.
- Benefits: Full-time role with opportunities for professional growth and development.
- Why this job: Gain hands-on experience in corporate governance and make an impact in a listed company.
- Qualifications: Graduate degree or equivalent; CGI qualified or studying.
- Other info: Ideal for those looking to kickstart their career in company secretarial work.
The predicted salary is between 36000 - 60000 £ per year.
We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds. We are seeking a talented and motivated Company Secretarial Assistant to join our team. To provide support to the Company Secretariat team in a challenging and varied environment on all aspects of the Company Secretariat function with particular focus on Board support, maintenance of statutory company records and involvement with administration of share schemes.
Responsibilities:
- Board Support: Administrative support, alongside the Executive Secretary, for the PLC Board and Committee meetings’ process, supporting the Company Secretarial team as required. Supporting the Executive Secretary with logistical and administrative arrangements to support Non-Executive Directors (travel, accommodation, expense claims) as required. Supporting the Group Company Secretary and Assistant Company Secretary in liaison with individuals responsible for producing papers for the Board/Committees and supporting the distribution of Board/Committee papers.
- Statutory Compliance Work for PLC and Subsidiary Companies: Update statutory registers on company secretarial software. Maintenance of Group structure chart. Prepare and web file all Companies House forms including change in officers, registered office, accounting reference date changes and also file all the Annual Accounts. Responsible for preparing and filing the Annual Confirmation Statements for all UK companies. Participate in the preparation, review and approval of the UK subsidiaries’ Annual Reports and Accounts. Provide assistance to Company Secretariat and Group colleagues on ad hoc projects including changes to subsidiary company articles, corporate governance and statutory audits, group re-organisations, purchases of own shares etc.
- Other Company Secretarial Work: Support in organisation of logistics for shareholder meetings. Support the administration of all employee and discretionary share schemes, including key events such as grants, vesting’s and HMRC employer tax returns. Maintaining the Company Secretarial Manual. Record keeping and organisation. Share certificate replacements. Administration of the corporate governance content on the corporate website. Arranging document execution.
Qualifications:
- Graduate Degree or equivalent
- CGI Qualified or Studying CGI qualifications
Skills:
- Awareness of the UK Companies Act and aspects of the UK Stock Exchange Listing Rules.
- Experience of web filing at Companies House and use of a Board portal (desirable).
- Proficiency in Company Secretarial database package.
- Good knowledge of Office IT systems.
- Good inter-personal, organisational and problem-solving skills.
- Strong attention to detail, accuracy and layout.
- Good communication skills with ability to liaise confidently at all levels and act with discretion.
EXPERIENCE: Prior experience of working in a UK listed company secretariat (minimum 1 year)
Company Secretarial Assistant in London employer: Hikma Pharmaceuticals
Contact Detail:
Hikma Pharmaceuticals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant in London
✨Tip Number 1
Networking is key! Reach out to professionals in the company secretarial field on LinkedIn. Join relevant groups and participate in discussions to get your name out there. We can’t stress enough how a personal connection can make all the difference!
✨Tip Number 2
Prepare for interviews by researching the company’s recent activities and their approach to corporate governance. We recommend jotting down questions that show your interest in their operations. This will help you stand out as a candidate who’s genuinely invested!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to statutory compliance and board support. We suggest doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email reiterating your interest in the role can leave a lasting impression. We believe this small gesture can set you apart from other candidates!
We think you need these skills to ace Company Secretarial Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight relevant experience, especially any work with statutory compliance or board support. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. We love seeing enthusiasm and a personal touch!
Showcase Your Attention to Detail: Given the nature of the role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best work!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Hikma Pharmaceuticals
✨Know Your Company Secretarial Stuff
Make sure you brush up on the UK Companies Act and Stock Exchange Listing Rules. Being able to discuss these topics confidently will show that you're serious about the role and understand the legal framework you'll be working within.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. The role involves a lot of administrative support, so demonstrating your ability to juggle responsibilities will impress the interviewers.
✨Be Ready for Practical Questions
Expect questions that test your knowledge of statutory compliance and web filing at Companies House. Familiarise yourself with common forms and processes, as this will help you answer confidently and accurately.
✨Communicate Like a Pro
Since the role requires liaising with various stakeholders, practice your communication skills. Be prepared to discuss how you would handle sensitive information and maintain discretion, as this is crucial in a Company Secretarial position.
