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- Tasks: Support the Company Secretariat team with Board meetings and statutory compliance tasks.
- Company: Join a diverse and inclusive team in a dynamic London office.
- Benefits: Full-time role with opportunities for professional growth and development.
- Why this job: Make an impact in corporate governance while gaining valuable experience.
- Qualifications: Graduate degree and CGI qualification or studying towards it required.
- Other info: Ideal for those passionate about company secretarial work and compliance.
The predicted salary is between 36000 - 60000 £ per year.
We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds. We are seeking a talented and motivated Company Secretarial Assistant to join our team. To provide support to the Company Secretariat team in a challenging and varied environment on all aspects of the Company Secretariat function with particular focus on Board support, maintenance of statutory company records and involvement with administration of share schemes.
Responsibilities:
- Board Support: Administrative support, alongside the Executive Secretary, for the PLC Board and Committee meetings’ process, supporting the Company Secretarial team as required. Supporting the Executive Secretary with logistical and administrative arrangements to support Non-Executive Directors (travel, accommodation, expense claims) as required. Supporting the Group Company Secretary and Assistant Company Secretary in liaison with individuals responsible for producing papers for the Board/Committees and supporting the distribution of Board/Committee papers.
- Statutory Compliance Work for PLC and Subsidiary Companies: Update statutory registers on company secretarial software. Maintenance of Group structure chart. Prepare and web file all Companies House forms including change in officers, registered office, accounting reference date changes and also file all the Annual Accounts. Responsible for preparing and filing the Annual Confirmation Statements for all UK companies. Participate in the preparation, review and approval of the UK subsidiaries’ Annual Reports and Accounts. Provide assistance to Company Secretariat and Group colleagues on ad hoc projects including changes to subsidiary company articles, corporate governance and statutory audits, group re-organisations, purchases of own shares etc.
- Other Company Secretarial Work: Support in organisation of logistics for shareholder meetings. Support the administration of all employee and discretionary share schemes, including key events such as grants, vesting’s and HMRC employer tax returns. Maintaining the Company Secretarial Manual. Record keeping and organisation. Share certificate replacements. Administration of the corporate governance content on the corporate website. Arranging document execution.
Qualifications:
- Graduate Degree or equivalent
- CGI Qualified or Studying CGI qualifications
Skills:
- Awareness of the UK Companies Act and aspects of the UK Stock Exchange Listing Rules.
- Experience of web filing at Companies House and use of a Board portal (desirable).
- Proficiency in Company Secretarial database package.
- Good knowledge of Office IT systems.
- Good inter-personal, organisational and problem-solving skills.
- Strong attention to detail, accuracy and layout.
- Good communication skills with ability to liaise confidently at all levels and act with discretion.
EXPERIENCE: Prior experience of working in a UK listed company secretariat (minimum 1 year)
Company Secretarial Assistant employer: Hikma Pharmaceuticals
Contact Detail:
Hikma Pharmaceuticals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and join relevant groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on common questions related to the Company Secretarial role and be ready to discuss your experience and skills.
✨Tip Number 4
Don't forget to follow up after interviews! A simple thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Company Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant experience with statutory compliance, board support, or share schemes to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit for our team. Don’t forget to mention your understanding of the UK Companies Act!
Show Off Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. A well-organised application shows us you’re serious about the position and can handle the responsibilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our diverse and inclusive team!
How to prepare for a job interview at Hikma Pharmaceuticals
✨Know Your Stuff
Make sure you brush up on the UK Companies Act and Stock Exchange Listing Rules. Being able to discuss these topics confidently will show that you're serious about the role and understand the legal framework you'll be working within.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. The Company Secretarial Assistant role requires strong organisational skills, so be ready to demonstrate your ability to juggle responsibilities effectively.
✨Be Ready for Practical Questions
Expect questions that assess your experience with statutory compliance and web filing at Companies House. Think of specific instances where you've successfully handled these tasks and be prepared to explain your process.
✨Communicate Confidently
Since this role involves liaising with various stakeholders, practice your communication skills. Be clear and concise in your responses, and don’t hesitate to ask for clarification if you don’t understand a question during the interview.
