At a Glance
- Tasks: Manage office operations, liaise with drivers, and handle clerical duties.
- Company: Join Ferguson Transport & Shipping, a leader in logistics with a supportive culture.
- Benefits: Competitive salary, career development, pension scheme, and 28 days paid leave.
- Other info: Full training provided; clear routes for career progression available.
- Why this job: Gain valuable experience in a dynamic environment with potential for permanent placement.
- Qualifications: Previous admin experience is a plus; strong communication and IT skills are essential.
The predicted salary is between 25000 - 32000 € per year.
We are currently recruiting for a full‑time Office Administrator working Monday to Friday, 8 am – 4 pm (occasionally 9 am – 5 pm to suit business needs). This position serves as a maternity cover for up to one year, with potential to become permanent depending on business needs.
Responsibilities
- Liaise with drivers via phone or workshop reception.
- Communicate with workshop members including managers, mechanics and stores personnel.
- Book vehicles and enter data.
- Manage accident reporting spreadsheet alongside Health & Safety.
- Perform general clerical duties such as filing, photocopying, stationery and first‑aid audits.
- Reconcile invoices, including tyre invoices.
- Administer inspection paperwork for trailers, units and small plant.
- Take, log and ensure efficiency of ATF bookings (MOTs).
- Complete and update daily/weekly fire log.
- Act as first point of contact for all third‑party work: contractual and ad‑hoc, including taking bookings, providing updates and liaising with internal departments for invoice preparation.
Qualifications
- Previous experience within an administrative role (desirable).
- Excellent telephone manner.
- Good written and verbal communication skills, with attention to detail and accuracy.
- Organisational skills, able to work in a time‑sensitive environment.
- Good IT skills, especially Microsoft Office.
No prior knowledge of service & maintenance processes is required, as full training will be provided on all aspects.
Benefits
- Competitive salary.
- Excellent scope to develop your career.
- Training and development opportunities.
- Company pension scheme.
- 28 days paid leave per annum (pro‑rata), enhanced with service.
- Loyalty bonus payment scheme.
- Occupational health support.
- Group life assurance.
- Employee assistance programme.
Ferguson Transport & Shipping provide clear routes for career progression and offer a range of opportunities for training, development and up‑skilling to help people reach the next level.
Office Administrator (full time) employer: Hijobs
Ferguson Transport & Shipping is an excellent employer, offering a supportive work culture that prioritises employee growth and development. With competitive salaries, comprehensive benefits including a pension scheme and generous leave, as well as clear pathways for career progression, this role as an Office Administrator provides a meaningful opportunity to contribute to a dynamic team in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator (full time)
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Ferguson Transport & Shipping. Understanding their values and culture can help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your previous experience and how it relates to the Office Administrator role.
✨Tip Number 3
Show off your skills! Be ready to discuss your organisational skills and attention to detail, as these are key for the role. Think of specific examples from your past work where you've demonstrated these abilities.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on our site. It’s a great way to ensure your application gets seen by the right people and shows your enthusiasm for the position.
We think you need these skills to ace Office Administrator (full time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail. We want to see how you can fit into our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your previous administrative experience and how it relates to the responsibilities listed in the job description. We love a personal touch!
Show Off Your Communication Skills:Since this role involves liaising with various teams and clients, make sure your written application showcases your excellent communication skills. Keep it clear, concise, and professional – we appreciate good grammar and spelling!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Hijobs
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the responsibilities listed in the job description, like liaising with drivers and managing accident reporting. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether it’s over the phone or in writing. This will highlight your ability to interact with workshop members and third parties.
✨Demonstrate Your Organisational Skills
Being organised is crucial for an Office Administrator. Think of specific instances where you successfully managed multiple tasks or deadlines. You could mention how you reconciled invoices or handled clerical duties efficiently. This will reassure them that you can thrive in a time-sensitive environment.
✨Be Ready to Discuss IT Proficiency
Since good IT skills are essential, especially with Microsoft Office, be prepared to discuss your experience with these tools. If you have any specific examples of how you've used Excel for data entry or Word for documentation, share those. It’ll show that you’re ready to hit the ground running!
