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- Tasks: Process financial transactions and maintain accounting records for HIE.
- Company: Join a progressive organisation dedicated to empowering staff and benefiting Scotland's economy.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Why this job: Make a positive impact while developing your finance skills in a supportive team.
- Qualifications: Attention to detail and a passion for finance are essential.
- Other info: Opportunities for growth and continuous learning in a dynamic setting.
The predicted salary is between 30000 - 42000 £ per year.
You will be located in Benbecula and will be part of a team of 6 which provides financial accounting services to the organisation.
Position overview
You will be responsible for processing financial transactions and maintaining accounting records on behalf of HIE. This will include taking the lead with the checking and processing of client claim submissions. You will also assist with the booking of travel and accommodation for HIE staff. A key part of this role will be to bring fresh thinking to HIE’s work in this field and make a positive contribution to HIE’s continuous development as a progressive organisation where staff are empowered to use their full potential to benefit Scotland’s economy. This is in line with our people values.
Key responsibilities of the role:
- To process and check invoices
- Setup and maintain records within finance system
- Review and process requests for travel and accommodation, including liaising with booking agents
- Reconciliation of HIE travel cards ensuring an adequate audit trail is maintained
- To update financial accounting records
- Comply with agreed processing timetables and maintain service levels to clients
- Comply with control procedures, Government Accounting, and other guidelines
- Respond to all requests for financial information timeously
- Maintain clear records and filing for audit including the maintenance of electronic retrieval systems
- Delivery of wider finance functions and providing support to the wider organisation to respond to external Audit and FOI requests
- Undertake adequate training and learning in line with HIE’s staff performance and development policy
- Promote a climate of collaboration, and innovation
- Ensure appropriate compliance with all aspects of HIE governance, including risk management and HIE audit and compliance requirements
- Ensure optimum use of internal management systems
- Take responsibility for own learning and development, keep continuous professional development (CPD) records up to date
- Any other duties as required by management within the role
Key corporate responsibilities:
- Promote a climate of accountability, openness, collaboration and innovation.
- Ensure compliance with all aspects of HIE governance, including risk management, handling conflicts of interest, and ensuring HIE’s audit and compliance requirement are met.
- Ensure optimum use of internal management system
- Take responsibility for own learning and development, keep continuous professional development (CPD) records up to date.
For developmental or operational reasons this role may occasionally contain some elements of work that are either more or less demanding than described above.
Finance Administrator employer: Hijobs
Contact Detail:
Hijobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the finance sector, especially those working at HIE or similar organisations. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by practising common finance-related questions. Think about how your skills can contribute to HIE’s goals, especially around innovation and collaboration. We want to see your personality shine through!
✨Tip Number 3
Showcase your adaptability! Be ready to discuss how you've handled changes or challenges in previous roles. HIE values fresh thinking, so share examples of how you've contributed to improvements in past positions.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and contributing to Scotland’s economy.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Administrator role. Highlight relevant experience, especially in processing financial transactions and maintaining records. We want to see how your skills align with what we do at HIE!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about finance and how you can contribute to HIE’s mission. Don’t forget to mention any fresh ideas you have for improving our processes.
Showcase Your Attention to Detail: As a Finance Administrator, attention to detail is key. In your application, provide examples of how you've successfully managed financial records or processed invoices accurately. We love candidates who can demonstrate this skill!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Hijobs
✨Know Your Numbers
Brush up on your financial knowledge and be ready to discuss key accounting principles. Familiarise yourself with the specific financial processes mentioned in the job description, like invoice processing and reconciliation, so you can confidently demonstrate your expertise.
✨Showcase Your Team Spirit
Since you'll be part of a small team, it's crucial to highlight your collaborative skills. Prepare examples of how you've worked effectively in teams before, especially in finance-related roles, to show that you're a great fit for their culture of collaboration and innovation.
✨Be Ready to Problem-Solve
Think about potential challenges in financial administration and how you would tackle them. During the interview, be prepared to discuss scenarios where you had to think on your feet or bring fresh ideas to improve processes, aligning with HIE’s goal of continuous development.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the organisation. Inquire about their current financial systems or how they promote staff development. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
