At a Glance
- Tasks: Monitor and optimise workforce productivity while supporting managers with data-driven insights.
- Company: Join a stable and growing food production company with a supportive team culture.
- Benefits: Competitive pay, health insurance, pension scheme, and staff discounts.
- Other info: Enjoy ongoing training and development opportunities with a dynamic shift pattern.
- Why this job: Make a real impact by improving systems and processes in a fast-paced environment.
- Qualifications: Strong Microsoft Office skills and previous experience in administrative or HR support roles.
The predicted salary is between 30000 - 42000 £ per year.
The Workforce & Absence Coordinator is responsible for monitoring, analysing and optimising labour utilisation and productivity across production. This role works closely with the Production and HR teams to administer absence processes, provide data and narrative to allow senior managers to undertake planning activities. The successful candidate must be comfortable dealing with a variety of stakeholders at different levels of the business, be good with data and enjoy working in a fast-paced food production environment.
You will be responsible for maintaining accurate attendance records, producing meaningful absence and workforce data, and supporting managers with workforce planning and HR processes that help drive productivity and compliance. This role is ideal for someone who enjoys working with data, engaging with people, and improving systems that support productivity and compliance and ensuring smooth absence and attendance processes.
Key Responsibilities- Workforce & Attendance
- Maintain accurate absence and time & attendance data in our system.
- Produce daily, weekly and monthly absence, holiday and leaver reports by department.
- Identify trends, highlight key insights, and support discussions with managers.
- Ensure time & attendance system is closed off correctly at month-end for payroll.
- Manager Support
- Work closely with Manufacturing managers on labour gap analysis and support with workforce planning to meet productivity targets.
- Provide admin support for Manufacturing and HR managers (interviews, investigations, disciplinary/probation reviews), including preparing reports, note-taking, and drafting outcome letters.
- Support occupational health referrals and coordinate employee health surveillance appointments.
- Compliance & Reporting
- Prepopulate absence certification checks prior to employees shift start.
- Ensure absence certification checks are completed before payroll cut-off.
- Highlight payroll deadlines and elevate any risk of non-payment to managers.
- Identify AWOL absence and flag to Manufacturing and HR managers for action.
- Communication
- Attend daily operational meetings to keep absence and workforce trackers updated.
- Arrange and support weekly absence & workforce review meetings.
- Strong Microsoft Office skills (Excel pivot tables, VLOOKUP, graphs, mail merge).
- Comfortable with data analysis and presenting insights clearly.
- Excellent attention to detail and accuracy when working with systems and figures.
- Ability to manage competing priorities and deadlines.
- Proactive, supportive attitude with a willingness to improve processes.
- Strong communication and confidence working with stakeholders at all levels.
- Previous experience in a busy administrative or HR support role (ideally including reporting or attendance functions).
- Competitive pay, including nightshift allowance
- Ongoing training and development opportunities
- Company pension scheme (T&C applies)
- Company private health insurance (T&C applies)
- Staff discounts
- Wage stream, Cycle to work, gym discount
- A supportive team environment in a stable and growing business
Please note, we retain the right to close this vacancy or keep it open subject to volume and quality of applications. We would, therefore, encourage candidates to submit an application as soon as possible.
Workforce & Absence Coordinator in Dunfermline employer: Hijobs
As a Workforce & Absence Coordinator, you will thrive in a dynamic and supportive environment that prioritises employee growth and well-being. Our company offers competitive pay, comprehensive training opportunities, and a range of benefits including private health insurance and staff discounts, all while fostering a culture of collaboration and continuous improvement. Join us in a stable and growing business where your contributions directly impact productivity and compliance in the fast-paced food production sector.
StudySmarter Expert Advice🤫
We think this is how you could land Workforce & Absence Coordinator in Dunfermline
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in data analysis and communication can benefit the role of Workforce & Absence Coordinator.
✨Tip Number 3
Show off your data skills! Be ready to discuss specific examples of how you've used data to drive productivity or improve processes in previous roles. This will demonstrate your fit for the job and your proactive attitude.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in the interviewer's mind. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Workforce & Absence Coordinator in Dunfermline
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Workforce & Absence Coordinator role. Highlight your data analysis abilities and any previous experience in HR or administrative support to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've improved processes or worked with stakeholders, and don’t forget to show your enthusiasm for working in a fast-paced environment!
Show Off Your Data Skills:Since this role involves a lot of data management, make sure to mention your proficiency with Microsoft Office, especially Excel. If you’ve used pivot tables or VLOOKUP before, let us know – we love seeing those skills in action!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into our hands quickly, and it shows us you’re serious about joining the StudySmarter team!
How to prepare for a job interview at Hijobs
✨Know Your Data
Since the role involves a lot of data analysis, make sure you brush up on your Excel skills. Be ready to discuss how you've used tools like pivot tables and VLOOKUP in past roles. This will show that you're not just familiar with data but can also extract meaningful insights from it.
✨Engage with Stakeholders
Prepare examples of how you've successfully communicated with different levels of management. Think about times when you’ve supported managers with reports or absence processes. This will demonstrate your ability to engage effectively with various stakeholders, which is crucial for this role.
✨Show Your Proactive Side
The job requires a proactive attitude towards improving processes. Come prepared with ideas or examples of how you've identified inefficiencies in previous roles and what steps you took to address them. This will highlight your willingness to contribute positively to the team.
✨Understand the Fast-Paced Environment
Familiarise yourself with the challenges of working in a fast-paced food production environment. Be ready to discuss how you manage competing priorities and deadlines. Sharing specific experiences will help convey that you thrive under pressure and can keep things running smoothly.
