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- Tasks: Manage front-of-house activities and support office operations for a cleaner energy future.
- Company: Join Highview, a global leader in sustainable energy solutions.
- Benefits: Enjoy private medical insurance, financial wellbeing support, and 25 days of annual leave.
- Why this job: Be part of a mission-driven team making a real impact on the planet's future.
- Qualifications: Strong organisational skills and a passion for delivering excellent service.
- Other info: Dynamic role with opportunities for learning and career growth.
The predicted salary is between 30000 - 40000 £ per year.
Highview are a growing global organisation who are leading the way towards a cleaner, more efficient, and secure energy future. We are built to become a world leader in smarter long duration energy storage, enabling nations, regions, cities, and corporations to achieve net zero. We know our employees are the key to our success and we are committed to creating a positive, inspiring, and inclusive working environment where you will play a vital part in driving change and helping to achieve the global ambition of becoming net zero.
The Office and Travel Administrator will be responsible for all front-of-house and facilities-based activities. This is a critical role in supporting the business with key administration tasks to ensure a best-in-class service to both Highview Staff and external visitors. We are looking for someone who wants to make this role their own; you'll be someone who thrives in delivering a fantastic experience, loves variety and can help to shape and inform how we make being in the Highview HQ office a great experience for everyone! We are looking for someone to be onsite with us every Monday, Wednesday and Friday, with the potential to increase days in the future.
Responsibilities:
- Manage front of house inbox and general enquiries.
- Ordering stationery and supplies for the office while proactively managing inventory.
- Oversee meeting room bookings and general office set-up for external guests and internally led workshops.
- Inbound and outbound post / deliveries.
- Booking office events and support with external requirements.
- Support with travel booking for 2 members of the Leadership team and also infrequent travellers.
- Maintain kitchen supplies including weekly orders of snacks, refreshments and breakfast provision.
- Responsible for liaising with building service provider and building concierge teams.
- Company credit card management and receipts.
- Creation of new supplier accounts in SAP.
- New starter equipment and desk set up in collaboration with HR.
- Own office seating plan.
- Office Health & Safety tours for new starters as well as managing the office H&S checks and tracker documents.
- Support Internal communications and town hall set-up.
- Liaising with outsourced IT support and supporting with issues.
- Manage outsourced catering as required.
Please note that this is not an exhaustive list of what the general responsibilities will be, and that the job description may be subject to changes according to the requirements of the organisation. You will be expected to complete all tasks within the level of your skill and ability.
Benefits:
- Private Medical and Dental Insurance
- Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
- Annual salary review at management's discretion
- 25 days of paid annual leave (Pro-rated for part-time)
- Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
- Season ticket loan available
- Opportunities for Learning and Development
Part-time Office and Travel Administrator employer: Highview Power
Contact Detail:
Highview Power Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Office and Travel Administrator
✨Tip Number 1
Get to know the company! Research Highview and their mission towards a cleaner energy future. This will help you tailor your conversations and show that you're genuinely interested in being part of their journey.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to office administration and travel coordination. Think about how your skills can enhance the experience for both staff and visitors at Highview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Highview team!
We think you need these skills to ace Part-time Office and Travel Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the role of Office and Travel Administrator. We want to see how you can bring your unique flair to our team!
Show Your Personality: Don’t be afraid to let your personality shine through in your application. We’re looking for someone who thrives in a vibrant environment, so show us what makes you tick and how you can contribute to our positive workplace culture.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured information that’s easy to read. Highlight your relevant experience and skills without waffling on too much!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and helps us get to know you better. Plus, it’s super easy!
How to prepare for a job interview at Highview Power
✨Know the Company Inside Out
Before your interview, take some time to research Highview and its mission towards a cleaner energy future. Understand their values and how they aim to achieve net zero. This will not only show your genuine interest but also help you align your answers with their goals.
✨Showcase Your Organisational Skills
As an Office and Travel Administrator, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your experience with managing inboxes, booking travel, or overseeing office supplies to demonstrate your capability.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like dealing with a last-minute meeting request or managing conflicting schedules. Think through these scenarios beforehand and be ready to explain your thought process and solutions clearly.
✨Ask Thoughtful Questions
At the end of the interview, have a few questions ready that show your enthusiasm for the role and the company. You might ask about the team culture, opportunities for learning and development, or how they envision the Office and Travel Administrator contributing to their mission.