At a Glance
- Tasks: Coordinate reception, manage room bookings, and support office administration.
- Company: Join HIGHVERN, an award-winning provider of wealth and corporate services.
- Benefits: Gain valuable experience in a professional environment with opportunities for personal growth.
- Other info: Dynamic role with opportunities to work on exciting projects and improve processes.
- Why this job: Be the face of the company and create exceptional experiences for clients and visitors.
- Qualifications: Strong admin skills, great communication, and a desire to help others.
The predicted salary is between 27000 - 33000 £ per year.
Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services.
Key Accountabilities:
- Reception: Responsible for presenting a pristine reception and client suite at all times (Guernsey). Ensuring the proactive preparation of the reception and meetings rooms ready for each day. Anticipate visitor requirements and make all relevant arrangements providing guests with an exceptional experience. Deliver a timely and professional telephone manner re-directing calls as required.
- Room Bookings: Coordination of room bookings, managing occupancy, proactively reschedule bookings accordingly.
- Office Administration: Provide an efficient and accurate service to include the scanning and distribution of post/couriers and deliveries as well as organising outgoing post.
- Facilities: Completion of administrative tasks enabling the efficient smooth running of the office. Including but not limited to the ordering of supplies and stationery. Topping up kitchen amenities. Booking contractors to complete maintenance and monitoring to ensure the works are completed to the agreed standard.
- Health & Safety: Working with the Directors with regards to being the local Premises and Facilities Co-ordinator to create and maintain the documentation and records to support Highvern in complying with H&S legislation.
- Training: Co-ordinate with internal and external stakeholders invites for training sessions. Support the execution of regular fire drills, maintaining the relevant records.
- Projects: Provide support to ad hoc projects that arise potentially working with other areas of the business.
- Communications: Provide feedback/suggestions to support proactive communications to the business that aids improvements and updates on premises/facility matters.
Excellent organisational and time management skills. Discreet, confidential professionalism.
Requirements:
- Good understanding of administration tasks.
- A desire to want to help with a willingness to support various aspects of the business.
- Good interpersonal and communications skills.
- Commitment to personal growth and self-development within the company.
Facilities & Front of House Coordinator employer: Highvern
As a Group Company Secretary, you will join a dynamic and people-led organisation that values expertise and fosters a collaborative culture across multiple jurisdictions. Our commitment to employee growth is evident through continuous professional development opportunities, while our supportive environment ensures that your contributions are recognised and impactful. With a focus on governance excellence and the chance to work with senior stakeholders, this role offers a meaningful career path in a company that prioritises accountability and innovation.
