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- Tasks: Coordinate and manage events at the Farnborough International Air Show 2026.
- Company: Join a dynamic team at Highpoint Recruitment, supporting a prestigious aerospace event.
- Benefits: Gain hands-on experience, network with industry leaders, and develop your organisational skills.
- Why this job: Be part of an exciting event and make connections with high-profile clients and speakers.
- Qualifications: Strong communication, organisational skills, and proficiency in Excel required.
- Other info: Fixed-term contract from April to July 2026, with potential for extra hours.
The predicted salary is between 24000 - 36000 £ per year.
Highpoint Recruitment are working as sole providers for all operational support roles for Farnborough International Air Show 2026. A fantastic opportunity to join the Aerospace Events team to support the conference producers in delivering a programme of conferences during Farnborough International Air Show 2026. Candidates must be able to complete a fixed term contract from the 7th April 2026 to 24th July 2026. This includes the weekend of the 18th & 19th July.
Working in a team of two, the aerospace event assistants have a key role in co-ordinating and managing a broad range of administration and co‑ordination tasks. Candidates must have excellent presentation and communication skills with a proactive approach and ability to work in an agile work environment that requires flexibility and initiative. Strong organisational skills will be required, with the ability to multitask in this exciting and growing area of the business. You can expect to interface with high profile clients, senior attendees, speakers and other guests (C Suite Executives/Government Officials).
The key functions for the Aerospace Events Assistant are:
- Register speakers, liaison, ongoing engagement and administration relating to speakers and their presentations.
- Extensive management of data on excel spreadsheets.
- Manage delegate correspondence, issuing joining instructions, etc. and track data on spreadsheets.
- Ensuring general registration process operates effectively.
- Assist the team with the day to day running of the various theatres during Airshow which involves acting as a point of contact and a runner between theatres.
- Ensure all speakers are briefed and prepared before each session.
- Liaise with the AV team to ensure correct presentations/decks are lined up for the session.
- Ensure the theatres are tidy and reset before each session.
- Log attendance numbers within the theatre, keep the theatre clean and tidy throughout the day and reset the seating and headsets between each session and at the end of each day ready for the next.
- Ad-hoc tasks for the wider team.
- Ensure catering areas are kept stocked and clean.
The Aerospace Events Assistant should have the following skills and experience:
- Excellent administration skills; sound skills in Excel, Outlook and Teams.
- Strong and demonstrable organisational skills, with a get things done attitude.
- Good communicator, and able to be assertive when required.
- Able to manage multiple projects.
- Able to cope under pressure and show initiative.
- Excellent customer service skills with the ability to deal with speakers and high‑profile clients face to face.
- Good excel skills and able to manage multiple spreadsheets and track and update information effectively.
No annual leave from 18th May to end of contract (except for an exceptional event e.g. a wedding provided it is outside of air show or validation week/weekend). Max of 1 week's leave by negotiation between 7th April and 15th May but preferably avoided.
Hours: 37.5 per week for 15 weeks; 40 hrs for 2 weeks. Additional days - Validation weekend 8am to 5pm Saturday 18th & Sunday 19th July. All applicants must be able to commit to the full duration of the contract, 6th April to 31st July. There will be a requirement to work additional hours and weekends, at least during air show weeks.
Thank you for your application; however, due to the high volume of candidates applying, if you have not heard back from us within 5 days please assume that you have not been successful on this occasion.
Event Co-Ordinator in London employer: HighPoint
Contact Detail:
HighPoint Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Co-Ordinator in London
✨Tip Number 1
Get to know the company and the event inside out! Research Farnborough International Air Show and its past events. This will help you stand out in interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with people in the industry on LinkedIn or attend related events. You never know who might have a lead or can put in a good word for you!
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with high-profile clients and speakers, being articulate and confident is key. Consider mock interviews or practice sessions with friends.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team and ready to dive into this exciting opportunity.
We think you need these skills to ace Event Co-Ordinator in London
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your excellent administration and organisational skills in your application. We want to see how you can manage multiple tasks and keep everything running smoothly, just like you'll need to during the Air Show!
Be Proactive: In your written application, demonstrate your proactive approach. Share examples of how you've taken initiative in past roles, especially in fast-paced environments. This will show us you're ready to tackle the challenges of the event!
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Event Co-Ordinator role. Mention your experience with high-profile clients and your ability to communicate effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at HighPoint
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Aerospace Events Assistant. Familiarise yourself with the tasks mentioned in the job description, like managing data on Excel and liaising with speakers. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that showcase your strong organisational skills. Think about times when you successfully managed multiple projects or handled high-pressure situations. Being able to articulate these experiences will show that you can thrive in a fast-paced environment.
✨Practice Your Communication Skills
Since you'll be interfacing with high-profile clients and speakers, practice your communication skills before the interview. Consider doing mock interviews with friends or family, focusing on being clear and assertive. This will help you feel more confident when discussing your ability to engage with various stakeholders.
✨Be Ready for Flexibility Questions
Given the nature of the role, be prepared to discuss how you handle flexibility and adaptability. Think of specific instances where you had to adjust your plans or work outside of regular hours. Highlighting your proactive approach will resonate well with the interviewers looking for someone who can manage the dynamic environment of the Air Show.
