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- Tasks: Support daily operations across various departments and ensure smooth business functions.
- Company: Join a growing business with a fantastic employee culture.
- Benefits: Enjoy 26 days annual leave, private healthcare, and a contributory pension.
- Why this job: Be part of a dynamic team and gain valuable experience in a supportive environment.
- Qualifications: Previous admin experience and strong communication skills are essential.
- Other info: Modern offices with free parking and a free shuttle service from the train station.
The predicted salary is between 25000 - 30000 £ per year.
A great new opportunity to join a growing business with great employee culture – 12 Month Fixed Term Contract. The Operations Administrator provides essential support across Operations, HR, Finance, Purchasing, Health & Safety, and front-of-house services. The role supports the smooth running of daily business operations through accurate record-keeping, supplier coordination, training compliance monitoring, and effective communication with internal and external stakeholders.
Benefits and Package:
- 15 mins from the train station via a free shuttle or local bus service
- Modern offices with free parking
- 26 Days Annual Leave + Bank Holidays
- Contributory Pension
- Private Healthcare
Operations Administrator Responsibilities:
- Provide essential support across Operations, HR, Finance, Purchasing, Health & Safety, and front-of-house services
- Raise and process purchase orders
- Chase unconfirmed or overdue orders and supporting month-end supplier monitoring
- Maintain and update training records and upload documentation to internal systems
- Maintain compliance and H&S documentation (induction records, incident logs, DSE forms)
- Answering phones, greeting visitors, office supplies, and shipping paperwork
Operations Administrator Experience and Attributes:
- Highly organised, proactive, and comfortable managing multiple tasks simultaneously in a busy environment
- Previous admin experience
- Good communication skills, must be confident communicating with clients by telephone and email
- Ability to manage multiple tasks with competing deadlines
- Confident using Microsoft 365 (Outlook, Excel, Word, Teams)
- Experience with reception, front-of-house, or customer-facing duties
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy across all administrative tasks
- Reliable and self-motivated with a strong sense of ownership
- Available for a 12 month Fixed Term Contract
- Must be a car or bike driver or to be able to get to a business park on the edge of Guildford
Operations Administrator - 12 month FTC in Guildford employer: HighPoint
Contact Detail:
HighPoint Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator - 12 month FTC in Guildford
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the business. Check out their website and social media to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous admin experience aligns with the role's responsibilities, like managing multiple tasks and maintaining compliance documentation.
✨Tip Number 3
Show off your communication skills! During the interview, be confident and clear when discussing your experiences. Remember, they want someone who can effectively communicate with clients and colleagues, so let your personality shine through!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the Operations Administrator position.
We think you need these skills to ace Operations Administrator - 12 month FTC in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous admin experience and showcases your organisational skills. We want to see how you’ve managed multiple tasks in busy environments, so don’t hold back on those examples!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Operations Administrator role. Mention your communication skills and any relevant experience with HR, Finance, or Health & Safety.
Show Off Your Tech Skills: Since we use Microsoft 365, make sure to mention your proficiency with Outlook, Excel, Word, and Teams. If you have any specific examples of how you’ve used these tools effectively, include them!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at HighPoint
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as managing purchase orders and maintaining compliance documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, be prepared to discuss specific examples from your past experiences where you've successfully managed multiple tasks. Think about times when you juggled competing deadlines or maintained accurate records, and be ready to share these stories during the interview.
✨Communicate Confidently
Good communication skills are essential for this position, so practice articulating your thoughts clearly. Whether it's answering questions or discussing your previous admin experience, ensure you convey your ideas confidently. You might even want to do a mock interview with a friend to get comfortable with speaking about your skills and experiences.
✨Demonstrate Your Tech Savviness
As the role involves using Microsoft 365, be prepared to discuss your proficiency with these tools. If you have any specific examples of how you've used Excel for data management or Teams for collaboration, share those during the interview. Showing that you're tech-savvy will give you an edge over other candidates.