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- Tasks: Support a dynamic team in delivering high-profile conferences and managing project activities.
- Company: Join a global brand known for its innovative events and strong team culture.
- Benefits: Enjoy 28 days holiday, free parking, and a chance to work with industry leaders.
- Why this job: Gain hands-on experience in event management while building valuable professional relationships.
- Qualifications: Strong organisational skills, Excel proficiency, and excellent communication abilities required.
- Other info: Flexible working hours with full-time commitment during peak event periods.
The predicted salary is between 30000 - 42000 £ per year.
Fantastic opportunity to work for a global brand providing administration support to a team of conference producers. You must have excellent organisational skills and be able to track project activity using a variety of databases and excel spreadsheets. Strong communication skills both written and verbal are essential in order to manage relationships with internal and external stakeholders.
As the Conference Administrator you will:
- Interface with high profile clients, senior attendees, speakers and other guests
- Build a filing system for speaker entries with set up of in-depth spreadsheet
- Formulation of communications milestones and activation to support the build of the full Theatres (there are two) schedule for airshow
- Arrange calls with stakeholders and teams
- Support of sponsors and their keynote and panel sessions
- Ensure all speakers are briefed and prepared before each session
- Support the Conference Producer in the event delivery of the two theatres
The ideal Conference Administrator will have:
- Be an efficient data manager ideally with experience or project administration.
- Must have strong Excel skills and be able to operate complex spreadsheets for data management.
- Very strong communication and organisational skills with the ability to manage multiple projects
- Must be well presented and confident in ability to speak with high profile professionals by telephone and in person during the course of the conference.
- Have the ability to work under pressure, remaining positive, objective and task focused.
The position requires the person to work full time hours for the last 2 weeks of the contract in the run up to the Airshow and during the Airshow Week.
Hours of Work:
- 3 days per week, Tuesday to Thursday until the 8 July- 7.5 hours per day
- Validation Week- 13 to 19 July (Work 6 days bar the 18 July- 1 day off)
- Airshow Week- 20 to 24 July (Work 5 days) (8am to 5pm)
- Must be available from January – July 2026. No Annual Leave 13th – 24th July
Conference Administrator in Farnborough employer: HighPoint
Contact Detail:
HighPoint Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Administrator in Farnborough
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills as a Conference Administrator can contribute to their success. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice your communication skills! Since you'll be interfacing with high-profile clients and stakeholders, being articulate and confident is key. Try mock interviews with friends or family to get comfortable with speaking about your experience.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows us you're serious about joining our team. So, get those applications in!
We think you need these skills to ace Conference Administrator in Farnborough
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you can manage multiple projects and keep everything on track, just like you'll need to do as a Conference Administrator.
Excel is Your Best Friend: Since strong Excel skills are a must, don’t forget to mention any experience you have with complex spreadsheets. We love seeing candidates who can handle data management like pros!
Communicate Clearly: Your written communication should be top-notch! Use clear and concise language to demonstrate your ability to manage relationships with stakeholders. Remember, we’re looking for someone who can communicate effectively both in writing and verbally.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at HighPoint
✨Master Your Organisational Skills
As a Conference Administrator, you'll need to showcase your organisational prowess. Before the interview, prepare examples of how you've successfully managed multiple projects or events in the past. Highlight your experience with databases and Excel spreadsheets, as this will demonstrate your ability to handle the role's demands.
✨Communicate Like a Pro
Strong communication skills are key for this position. Practice articulating your thoughts clearly and confidently. Consider role-playing with a friend to simulate potential interview questions, especially those related to managing relationships with stakeholders. This will help you feel more at ease when discussing your communication strategies.
✨Showcase Your Data Management Skills
Since the job requires efficient data management, be ready to discuss your experience with complex spreadsheets. Bring along examples of your work if possible, and be prepared to explain how you track project activity. This will not only impress the interviewers but also give them confidence in your abilities.
✨Stay Positive Under Pressure
The role involves working under pressure, especially during the Airshow week. Be prepared to share instances where you've successfully navigated stressful situations while maintaining a positive attitude. This will show that you can handle the demands of the job and remain focused on tasks, even when things get hectic.
