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- Tasks: Support cadet administration and logistics while gaining valuable experience.
- Company: Join the Highland Reserve Forces and Cadets Association, a supportive community.
- Benefits: Full-time role with opportunities for training and development.
- Why this job: Make a difference in youth development while enhancing your skills.
- Qualifications: Experience in office environments and strong organisational skills required.
- Other info: Flexible hours with occasional evening and weekend work.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
HIGHLAND RESERVE FORCES AND CADETS ASSOCIATION
Cadet Administrative Assistant (CAA)
GENERAL
1. Appointment Details
a. Job Title: Cadet Administrative Assistant
b. Job Grade: E1 (AHW) Grade
c. Department: Permanent Support Staff (PSS)
d. Report To: HRFCA Quartermaster (QM)
e. Job Purpose: Delivery of Cadet administrative support to Angus & Dundee Bn Army Cadet Force (ACF)
2. General Description of Role
a. The CAA is a full time employee of Highland Reserve Forces and Cadet Association (HRFCA) and is responsible to the HRFCA Quartermaster (QM) for all administrative, logistical and security matters within their Area of Responsibility (AOR).
b. A CAA is required as part of their employment with HRFCA to volunteer to serve in the Army Cadet Force (ACF). Serving as an Adult Instructor (AI) on appointment will hold a rank of Sergeant Major Instructor (SMI). Promotion thereafter will be through recognised course success and recommendation.
c. Maintain accurate All Hours Worked (AHW) records through online reporting.
d. When supporting Bn/Coy trg a CAA can attend as a Cadet Force Adult Volunteer (CFAV) claiming the appropriate level of Volunteer Allowance (VA) for each day attending, only after their All Hours Worked (AHW) total has been exhausted.
e. Undertake any reasonable tasks within the remit of their role, which may be required of them by either the CEO or Quartermaster (QM).
f. From time to time HRFCA may update this Job Description (JD) to meet the introduction of new tasks required by the Cadet Chain of Command (CoC).
g. Attend suitable courses to work safely, achieve competency, currency or meet job objectives.
3. Description of Primary Tasks
a. Ensure each building is a Safe Place, internally and externally, as part of the Safe System of Training (SST) by raising work services to the MITIE contractor, within your Area of Responsibility (AOR) following the HRFCA protocols.
b. Assist Detachment Commanders (Det Comd) within AOR to maintain records in line with Logistical Equipment Assurance (LEA) programme as issued by QM. Ensure that the latest version of the Unit Equipment Care Directive (UECD) is available.
c. Deliver and recover to/from Det clothing packs issued through AF617B. Issuing letters to assist Det Comd to recover clothing where necessary. Provide a clothing exchange and deficiency service within AOR through the Cadet Stores Assistant (CSA).
d. Conduct managerial visits to Detachments (Det) on a weekly basis and provide managerial and administrative support visits to Det evening parades as required.
e. Maintain Det Safety, Health, Environment (SHE) and Fire Safety protection boards as directed by the Bn SHE(F) Designated Officer.
f. Where issued electrical or electronic equipment’s not labelled as Electrical Equipment Inspection & Test (EEIT) arrange through Hartfield House works office or at next HRFCA contractual date. As part of SST complete visual checks until EEIT completed. Where personal electrical or electronic equipment’s are supporting training these require EEIT, removing items if not tested.
g. Where a Det has an Indoor Range act as Range Officer, provide publish and annually review Range Orders through the CEO to allow the range as part of the SST to operate as a Safe Place. Provide each range with a 906 Range Log inspecting regularly. Through the Battalion Training Officer publish a list of authorised Range Conducting Officers (RCO) reviewing annually.
h. Prepare each range within AOR for external inspections, include any required deep clean arranged through HRFCA. On receipt of inspection report action any highlighted points.
i. Ensure each Det secures weapons in accordance with JSP 440. Make secure arrangements to transport weapons and ammunition to training or when recalled to the Cadet Training Centre (CTC) or to workshop repair location. Regularly check that Dets are maintaining proper managerial records for arms and ammunition in line with 51X UECD and Bn Security Standing Orders.
j. Manage and monitor within AOR on behalf of Unit Security Officer (USO) Det security keys for arms and ammunition in line with JSP 440. At required six monthly muster and annual rotation of security keys sign off Bn security key register.
k. Administer and maintain responsibility for any vehicle, IT equipment, mobile phone or any other equipment allocated to you for HRFCA duty.
l. Check and report to QM monthly availability and serviceability of any 51X or unit fuel card issued to you and any PPE on your account.
m. Manage the Battalion Vehicle fleet, this includes all managerial checks, managing monthly ATUD’s, ensuring the checks are returned to the QM monthly, managing CAMPBELL and MY DRIVE, ensure Company and Detachment Driver Training Records (DTR’s) are updated.
n. If not already qualified attending the Defence Transport Operator (DTO) course is essential.
p. Carry out assurance and Health & Safety checks as per the ACF Battalion programme, attend SHEF Courses as directed by the Designated Officer.
4. Description of Secondary Tasks
a. Assist the QM in preparation for LEA and LSA&I programme visits.
b. Support Company (Coy) and Det training by requesting:
(1) Short Term Catering through QM.
(2) Transport through QM.
(3) Arms and ammunition through QM/CSA.
(4) Logistical requests through QM/CSA.
(5) Administrative requirements through Administration Officer (AO).
c. Support Dets for any external inspections.
d. Assist the Coy/Det CFAVs in the administration and maintenance of any vehicle allocated for ACF use.
e. Ensure CFAVs within AOR adhere to unit assurance programme.
f. Liaise with external contractors during training events.
g. Attendance at annual camp as part of the logistical team.
h. Attendance at Equipment Care meetings.
i. Complete monthly G4 returns to QM/CSA.
5. Other Duties
a. Be prepared to carry out other duties commensurate with competencies held and the grade of this post.
b. The discharge of the role tasks and duties of this post will require the post holder to undertake occasional evening and weekend working for which time off in lieu or overtime will be granted.
6. General Qualifications and Personal Attributes
a. Essential:
(1) Experience in office and logistical environments.
(2) Mechanical Transport Operations experience.
(3) Proven organisational ability and attention to detail.
(4) Excellent interpersonal skills together with proven ability to work individually or in a small team with limited supervision.
(5) Familiarity with Microsoft Office applications in particular Word and Excel.
(6) Current full driving licence.
(7) There is a requirement for security clearance and a Protection of Vulnerable Groups (PVG) check.
b. Desirable:
(1) Pervious military experience regular or reserve and/or of the service cadet organisations.
(2) Driving licence with D1+E and C1.
Cadet Administrative Assistant (CAA) employer: HIGHLAND RESERVE FORCES & CADET ASSOCIATION
Contact Detail:
HIGHLAND RESERVE FORCES & CADET ASSOCIATION Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Cadet Administrative Assistant (CAA)
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the Highland Reserve Forces and Cadets Association. They can give you insider info on what it’s really like and might even put in a good word for you.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. Think about how your experience aligns with the responsibilities of a Cadet Administrative Assistant and be ready to share specific examples.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and appropriate for the role. A smart outfit shows you’re serious about the position.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Cadet Administrative Assistant (CAA)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Cadet Administrative Assistant role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, give examples of how you've successfully managed tasks or projects in the past. We want to see that you can keep things running smoothly!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Avoid fluff and make sure every sentence adds value. We appreciate clarity and directness in communication.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can't wait to hear from you!
How to prepare for a job interview at HIGHLAND RESERVE FORCES & CADET ASSOCIATION
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Cadet Administrative Assistant role. Familiarise yourself with the job description and think about how your skills and experiences align with the responsibilities listed. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Given the emphasis on administrative support and logistics in this role, be prepared to discuss specific examples of how you've demonstrated strong organisational abilities in past positions. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your attention to detail.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle logistical challenges. Think of situations where you've had to manage multiple tasks or resolve conflicts, and be ready to explain how you approached these challenges effectively.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the team dynamics, training opportunities, or the expectations for the role. This not only shows your enthusiasm but also helps you gauge if the organisation is the right fit for you.