At a Glance
- Tasks: Support the Estates Manager and team to ensure smooth operations in a dynamic environment.
- Company: Join a vibrant institution focused on maintaining a safe and efficient campus.
- Benefits: Gain valuable experience, flexible hours, and opportunities for personal growth.
- Other info: Exciting projects and a chance to develop your administrative skills.
- Why this job: Be part of a team that makes a real difference in campus life and safety.
- Qualifications: Strong organisational skills and a willingness to learn.
The predicted salary is between 30000 - 40000 £ per year.
The key focus of the role is to provide high quality support to the Estates Manager and Estates Support Officers to ensure that all elements of the Estates Office run smoothly and efficiently. The ever-evolving demand on the Department means continued administrative support is required.
Main Responsibilities
- Porters & Security
- Responsibility for coordinating the activities of the porter team, including creating and maintaining work plans and managing resources, alongside the Lead Porter.
- Provide a point of contact for Porters when additional resources may be required to meet the demands of exceptional events.
- Liaise with third-party suppliers to arrange additional resources for exceptional events where required.
- Ensure the School’s fleet of minibuses is kept in a roadworthy and serviceable condition.
- Administrative Support to the Estates Office
- Ensuring efficient electronic and paper filing and office management.
- Assembling external contractors’ quotations and collating them for review by the Estates Manager.
- Fostering effective working relationships with contractors, suppliers etc. and escorting visitors as required.
- General office and departmental administration as required or directed by the Estates Manager or Estates Support Officers.
- Monitoring incoming work requests and allocating them to engineers or contractors as directed by the Estates Manager, Maintenance Manager or Estates Support Officers either by telephone, email or via the TABS CAFM (computer-aided Facilities Management) asset management system (where appropriate level of training will be provided).
- Answering telephones and direct office enquiries.
- Signing in visiting contractors and issuing keys as required.
- Escorting visitors and providing access to buildings as required.
- Health & Safety
- Support the Estates Office in ensuring full compliance with all Health & Safety legislation relevant to the physical environment.
- Special Projects
- Assisting the Estates Manager and Estates Support Officers in maintaining the data held within the TABS CAFM system.
- Any other reasonable request from the Estates team.
These duties and responsibilities are intended as a guide. They are not exhaustive: the employee will be expected to undertake any reasonable task or responsibility as required by their line manager.
Estates Administrator in London employer: Highgate School
As an Estates Administrator, you will thrive in a dynamic and supportive work environment that prioritises collaboration and efficiency. Our commitment to employee growth is evident through ongoing training opportunities and a culture that values innovation and teamwork. Located in a vibrant community, we offer unique advantages such as access to exceptional events and a strong focus on health and safety, making us an excellent employer for those seeking meaningful and rewarding employment.
