At a Glance
- Tasks: Support prospective students through the admissions journey and ensure accurate application processing.
- Company: Join HEP UK, a dynamic organisation in Higher Education with a focus on integrity and innovation.
- Benefits: Enjoy a competitive salary, pension contributions, health programmes, and employee discounts.
- Other info: Be part of a diverse team committed to continuous improvement and professional growth.
- Why this job: Make a real impact in students' lives while working in a fast-paced, collaborative environment.
- Qualifications: Experience in Higher Education admissions and strong skills in Salesforce and Microsoft Office.
The predicted salary is between 31500 - 38500 £ per year.
Admissions Coordinator
Location
Brighton or St Albans | Office Based
Contract
Full-time, Permanent
About the Role
We are looking for an organised, detail-focused and proactive
Admissions Coordinator to support the admissions journey for prospective students across our partner universities.
This is a key administrative role within the admissions function, responsible for ensuring applicant information, documentation and application materials are accurate, complete and compliant with partner university requirements.
You will work closely with university partners, Contact Centre teams, Partner Support and Enrolment & Retention Specialists , helping to ensure applications progress efficiently and within agreed service levels.
The role would suit someone with experience in
UK Higher Education admissions, student administration, education services or a similar regulated environment , who is confident managing detailed information, multiple priorities and time-sensitive processes.
Key Responsibilities
- Verify applicant documentation, including identity checks, qualification evidence, English language certificates and NARIC/UK ENIC equivalency , where required.
- Conduct initial eligibility checks against partner university admissions criteria and escalate complex or ambiguous cases appropriately.
- Prepare, quality-check and submit application bundles to university partners, ensuring accuracy and compliance with agreed
SLAs .
- Maintain accurate applicant and admissions information within
Salesforce .
- Monitor admissions-related inboxes and ensure timely, professional communication with internal teams and university admissions partners.
- Provide first-line administrative support to
Enrolment and Retention Specialists , responding to routine admissions queries and supporting applicants through the early stages of their journey.
- Work collaboratively with Contact Centre and Partner Support teams to improve admissions turnaround times, data accuracy and communication .
- Identify risks, issues and recurring problems within the admissions process and ensure these are escalated and tracked through to resolution.
- Support the maintenance and review of admissions processes, workflows, SOPs and process documentation .
- Support quality assurance of admissions-related content and identify areas for correction or improvement.
- Analyse workflow trends and identify opportunities to improve efficiency, accuracy and operational performance .
- Produce accurate reports and data extracts for management as required.
- Ensure all admissions activity complies with internal procedures, university partner requirements and relevant regulatory expectations .
- Provide cross-cover within the admissions team and support other reasonable duties as required.
About You
We are looking for someone who is highly organised, accurate and comfortable working in a fast-paced environment where attention to detail is essential.
You will have
- Experience in
Higher Education admissions, student administration, education services or a similar environment .
- Strong knowledge and practical experience of
Salesforce – essential .
- Strong
Microsoft Excel and Microsoft Office skills – essential.
- Excellent attention to detail and a high level of accuracy when handling applicant and student information.
- Strong organisational skills, with the ability to manage multiple tasks, priorities and deadlines.
- The ability to interpret and apply university admissions criteria and requirements .
- Excellent written and verbal communication skills.
- Experience working with multiple stakeholders and maintaining effective professional relationships.
- A proactive approach to identifying issues, resolving problems and improving processes.
- An understanding of confidentiality, compliance and data accuracy within an admissions or education environment.
- What you'll get
- Company pension - 6% Employer contribution
- Health & wellbeing programme
- Free flu vaccinations
- Employee discounts
- Referral scheme
- Sick pay
- On-site parking
Why Join HEP UK?
At HEP UK, our
Values shape how we work and how we deliver for our students and university partners.
- Integrity
- We act with honesty, fairness and respect.
- Innovation
- We champion creativity and continuously look for better ways of working.
- Results
- We take accountability and focus on measurable impact.
- Teamwork
- We collaborate, communicate and work together to achieve shared goals.
If you are an organised and detail-focused admissions professional looking for your next opportunity within a growing Higher Education organisation, we would love to hear from you.
HEP UK is committed to diversity and inclusivity.
Admissions Coordinator employer: Higher Ed Partners
Higher Education Partners (HEP) is an exceptional employer, offering a dynamic work environment in St Albans where you can thrive as an Enrolment Team Manager. With a strong focus on employee development, HEP provides comprehensive health and wellbeing support, generous annual leave that increases with service, and a hybrid working model that promotes work-life balance. Join a culture of high accountability and support, where your leadership skills will directly contribute to the success of aspiring students and the growth of the education sector.
