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- Tasks: Support HR and operations to keep the business running smoothly.
- Company: Join a growing mortgage finance company in Thornhill, ON.
- Benefits: Competitive salary, hybrid work model, and annual bonus eligibility.
- Why this job: Make a real impact while gaining diverse experience across HR and operations.
- Qualifications: 2+ years in an administrative role with strong organisational skills.
- Other info: Inclusive workplace committed to accessibility and employee growth.
The predicted salary is between 42000 - 52000 £ per year.
Location: Hybrid – Thornhill, ON (in office 2 days per week, additional in-office time as required)
Type: Full-Time
Highclere Capital is a growing Ontario-based mortgage finance company. As we scale, we’re looking for a reliable, detail-oriented HR and Operations Coordinator to support the day-to-day operations of the business. This role is ideal for someone who enjoys organizing, coordinating, and supporting others. You’ll play a hands-on role across HR administration, office operations, basic finance coordination, and marketing logistics — helping ensure the business runs smoothly while leadership focuses on growth. This is a support and execution role.
What You’ll Be Responsible For:
- Coordinating payroll and maintaining employee records in Collage
- Supporting onboarding, offboarding, and benefits administration
- Handling routine HR and operations documentation and coordination
- Assisting with invoice coordination and information requests for accounting
- Supporting marketing and event logistics (posting content, coordinating vendors, scheduling)
- Managing day-to-day office and facilities needs
- Escalating non-routine or sensitive matters to leadership as appropriate
What We’re Looking For:
- 2+ years of experience in an office, administrative, or coordinator role
- Highly organized with strong attention to detail
- Comfortable handling confidential information with professionalism
- Technically capable and comfortable using digital tools (including AI-enabled tools)
- Calm, pragmatic, and comfortable working in a support role
- Strong written and verbal communication skills
Why Join Highclere?
- Be part of a growing company where your work truly matters
- Gain exposure across HR, operations, and business support
- Clear expectations and a collaborative, respectful environment
- Hybrid work model with in-office collaboration
This role is eligible to participate in the annual bonus program. Candidates must be legally eligible to work in Canada.
Our Commitment to Inclusion and Accessibility:
Highclere Capital is an equal opportunity employer and is committed to creating an inclusive, accessible workplace for all employees. Accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process, in accordance with applicable accessibility legislation. Any information received relating to accommodation will be addressed confidentially.
HR and Operations Coordinator employer: Highclere Capital Ltd.
Contact Detail:
Highclere Capital Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR and Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that HR and Operations Coordinator role.
✨Tip Number 2
Prepare for the interview by researching Highclere Capital and understanding their values. We want to see how you can fit into our culture, so think about how your skills in HR and operations can contribute to our growth.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've coordinated projects or managed office operations in the past. We love seeing candidates who can demonstrate their attention to detail!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows us that you’re genuinely interested in the position and keeps you fresh in our minds as we make our decision.
We think you need these skills to ace HR and Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR and Operations Coordinator role. Highlight your relevant experience, especially in office administration and coordination, and don’t forget to showcase your attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for Highclere Capital. Mention specific skills that align with the job description, like your experience with payroll or handling confidential information.
Showcase Your Tech Savvy: Since we’re looking for someone comfortable with digital tools, make sure to mention any relevant software or AI tools you’ve used in previous roles. This will show us you’re ready to hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Highclere Capital Ltd.
✨Know Your Stuff
Before the interview, make sure you understand Highclere Capital's business model and values. Familiarise yourself with their HR and operations processes, especially payroll and employee record management. This will show that you're genuinely interested in the role and ready to contribute.
✨Showcase Your Organisational Skills
As an HR and Operations Coordinator, being organised is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Highlight how your attention to detail has positively impacted your previous workplaces.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions about the company culture or team dynamics to demonstrate your interest in collaboration.
✨Be Ready for Scenarios
Expect situational questions that assess your problem-solving abilities. Think of times when you've had to handle confidential information or manage sensitive matters. Be prepared to discuss how you approached these situations while maintaining professionalism.
