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- Tasks: Plan and book luxury travel for a private family, ensuring every detail is perfect.
- Company: Join a prestigious family office dedicated to exceptional service and personalized experiences.
- Benefits: Enjoy a competitive salary, flexible hours, and the chance to create unforgettable travel memories.
- Why this job: Be part of a dynamic team that values creativity and attention to detail in luxury travel.
- Qualifications: Experience with high-net-worth clients and strong organizational skills are essential.
- Other info: Occasional weekend availability required; must be adaptable to last-minute changes.
The predicted salary is between 36000 - 54000 £ per year.
Job Title:
Private Family Office Travel Assistant
Reporting to:
Family Office Executive Assistant
Working Hours:
40 hours per week (Monday to Friday, with occasional weekends ‘on call' whilst family is travelling)
Salary:
£45,000 per annum
Responsibilities:
Arrange, research, and book holiday trips for the Principals and family throughout the year (Christmas, Easter, Summer, Thanksgiving, etc.) and coordinate other trips for individual family members.
Research and book last-minute weekend getaways.
Oversee all aspects of travel coordination, including travel research, visa applications, light, car, and taxi bookings.
Prepare and deliver comprehensive travel itineraries and travel information packs, including any required paperwork.
Understand the complex preferences for personal travel, meet expectations, and arrange staff if needed (e.g., housekeeper, chef, butler/waiting staff) along with pre-booking and shopping arrangements.
Deliver detailed itineraries to the Principals with a focus on end-to-end arrangements and exceptional attention to detail.
Research all available on-site or nearby activities and attractions.
Manage guest lists of friends and family invited on trips.
Prepare invitation booklets for various properties to share with family and friends.
Track costs for each trip with detailed spreadsheets, providing a summary upon trip completion.
Oversee and verify invoices, negotiating where necessary, and submit for final approval.
Optimize travel bookings using Avios or similar programs to ensure cost savings, planning ahead where possible.
Promptly communicate schedule changes and reorganize as needed, ensuring all parties are informed.
Keep the travel diary updated with comprehensive end-to-end travel arrangements.
Liaise with travel agents or book directly with transport providers as required.
Monitor travel budgets and flag any deviations to the Principals.
Create bespoke, personalized experiences and itineraries with minimal interaction with the Principals.
Person Requirements:
Proven experience working with UHNW clients in a luxury setting is advantageous.
Discreet, professional, and highly organized.
Proactive problem-solver with the ability to offer multiple solutions and scenarios as needed.
Positive “can-do” attitude, adaptable to last-minute changes.
Ability to handle multiple, simultaneous travel arrangements.
Excellent IT skills.
Established network of contacts to arrange specialized experiences as needed.
Additional languages are beneficial.
Strong attention to detail.
Personal Assistant -Travel employer: Highborn Global
Contact Detail:
Highborn Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant -Travel
✨Tip Number 1
Familiarize yourself with the luxury travel industry and understand the specific needs of UHNW clients. This knowledge will help you demonstrate your expertise during interviews and show that you can cater to their unique preferences.
✨Tip Number 2
Build a strong network of contacts in the travel industry, including hotels, transport providers, and activity coordinators. Having these connections can set you apart as someone who can create bespoke experiences for the family.
✨Tip Number 3
Showcase your organizational skills by preparing a mock travel itinerary for a hypothetical trip. This will not only demonstrate your attention to detail but also your ability to manage complex travel arrangements effectively.
✨Tip Number 4
Be ready to discuss how you handle last-minute changes and unexpected challenges. Prepare examples from your past experiences that highlight your proactive problem-solving skills and adaptability in high-pressure situations.
We think you need these skills to ace Personal Assistant -Travel
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination, especially with high-net-worth individuals. Emphasize your organizational skills and any previous roles that required attention to detail.
Craft a Compelling Cover Letter: In your cover letter, express your passion for travel and your ability to create bespoke experiences. Mention specific examples of how you've successfully managed complex travel arrangements in the past.
Highlight Relevant Skills: Clearly outline your IT skills and any experience with travel booking systems or programs like Avios. Mention your language skills if applicable, as they can be a significant advantage.
Showcase Problem-Solving Abilities: Provide examples in your application of how you've proactively solved problems in previous roles, particularly in high-pressure situations or last-minute changes to travel plans.
How to prepare for a job interview at Highborn Global
✨Showcase Your Organizational Skills
Highlight your ability to manage multiple travel arrangements simultaneously. Prepare examples of how you've successfully coordinated complex itineraries in the past, demonstrating your attention to detail and organizational prowess.
✨Demonstrate Discretion and Professionalism
Since you'll be working with UHNW clients, it's crucial to convey your understanding of discretion and professionalism. Share experiences where you maintained confidentiality and handled sensitive information with care.
✨Be Ready for Problem-Solving Scenarios
Prepare to discuss situations where you've had to think on your feet and provide multiple solutions to unexpected travel issues. This will showcase your proactive problem-solving skills and adaptability.
✨Familiarize Yourself with Travel Tools
Make sure you're well-versed in travel booking platforms and tools, especially those that optimize costs like Avios. Being knowledgeable about these resources will demonstrate your readiness to manage travel budgets effectively.
