At a Glance
- Tasks: Coordinate schedules, manage procurement, and support project operations in a dynamic environment.
- Company: Established fire and security services business with a focus on growth and development.
- Benefits: Competitive salary, ongoing training, and long-term career progression opportunities.
- Other info: Join a stable company with excellent exposure to various operational functions.
- Why this job: Gain hands-on experience and make a real impact in a growing organisation.
- Qualifications: Experience in operations or administration, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 31000 - 31000 £ per year.
Location: North West London
Salary: Competitive, dependent on experience
The Opportunity: An established and growing fire, security, and technical services business is seeking an organised and proactive Operations & Procurement Coordinator to support the day-to-day running of its installation and maintenance operations. This is a varied, hands-on role that combines scheduling, administration, procurement, and stock management. Working closely with the Office Manager, Project Managers, engineers, suppliers, and clients, you will play a key role in ensuring projects run efficiently and engineering teams are fully equipped and prepared. The position offers genuine responsibility, visibility across the business, and opportunities for long-term progression within a growing organisation.
Key Responsibilities
- Scheduling & Administrative Support:
- Coordinate engineer schedules and diary management for installation and maintenance activities
- Book and organise engineer visits, ensuring resources and equipment are available
- Handle client enquiries and communications professionally via phone and email
- Produce, chase, and maintain operational and compliance documentation
- Support Project Managers with administrative and coordination tasks
- Procurement & Stock Management:
- Manage procurement activities across the business
- Place orders with suppliers following approved processes
- Maintain accurate stock records within company systems
- Prepare equipment and kit packs for engineering teams
- Manage product returns and supplier warranty processes (RMA)
- Conduct supplier price comparisons and maintain pricing information
- Coordinate stock requirements with operational teams
- Monitor PPE, uniforms, tools, and calibrated equipment
- Carry out monthly and periodic stock audits
- Reporting & Coordination:
- Attend weekly operational planning meetings
- Produce and distribute operational reports
- Liaise regularly with engineers and project teams regarding upcoming requirements
- Assist with onboarding new starters through preparation of equipment, tools, and uniforms
Skills & Experience Required
Essential:
- Previous experience in an operations, coordination, administration, scheduling, or procurement role
- Excellent organisational and time management skills
- Proficient in Microsoft Office applications
- Ability to prioritise multiple tasks in a fast-paced environment
- High attention to detail and accuracy
- Self-motivated with the ability to work independently
Desirable:
- Experience within Fire & Security, Facilities Management, M&E, Construction, or Technical Services
What's on Offer:
- Competitive salary
- Ongoing training and professional development
- Long-term career progression opportunities
- Stable and growing business environment
Career Progression: This role sits at the centre of the business's operational function and provides exposure to project delivery, maintenance, procurement, compliance, and client services. Successful candidates will have the opportunity to progress into more senior operational and coordination positions as the business continues to grow.
Scheduling Planner in Harrow employer: High Tech Hire Ltd
Join a dynamic and expanding fire, security, and technical services company in North West London, where your role as a Scheduling Planner will be pivotal to our operations. We pride ourselves on fostering a supportive work culture that values employee growth through ongoing training and clear career progression paths, all while offering a competitive salary and the chance to make a meaningful impact within a stable business environment.
StudySmarter Expert Advice🤫
We think this is how you could land Scheduling Planner in Harrow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who genuinely cares.
✨Tip Number 3
Practice your communication skills! Whether it's handling client enquiries or liaising with project teams, being articulate and professional can make a huge difference in how you're perceived.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Scheduling Planner in Harrow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational and time management skills, as well as any relevant experience in operations or procurement roles.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Scheduling Planner role. Share specific examples of how you've successfully managed schedules or coordinated projects in the past.
Show Off Your Tech Skills:Since proficiency in Microsoft Office is essential, mention any specific tools or software you’re familiar with. If you’ve used any project management tools, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at High Tech Hire Ltd
✨Know Your Stuff
Make sure you understand the key responsibilities of a Scheduling Planner. Familiarise yourself with scheduling, procurement, and stock management processes. Being able to discuss these topics confidently will show that you're serious about the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Highlight your time management skills and how you prioritised tasks in a fast-paced environment. This will demonstrate that you can handle the demands of the job.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing engineer schedules or dealing with client enquiries. Think through potential scenarios beforehand and prepare your responses to showcase your problem-solving abilities.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or future projects. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
