HLH/2605/06 Clerical Assistant 2 (Recruitment) - Maternity Cover in Inverness

KEY DUTIES AND RESPONSIBILITIES INCLUDE:

• Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values.
• Provide a high standard of clerical support, using MS Office packages as required, i.e. Word, Excel and PowerPoint.
• Maintain a consistently high standard of organisation and efficiency through meticulous attention to detail and collaborative teamwork.
• Ensure all recruitment related documentation, including application forms and letters, payroll forms, and Disclosure Scotland forms are processed accurately, promptly and confidentially.
• Support individual Services with the recruitment processes and onboarding activities.
• Ensure filing systems and personnel records are managed and maintained.
• Deal with general enquiries, primarily through the use of a generic email inbox.
• Make arrangements for meetings, including booking of venues, catering, agenda preparation and minute taking as required.
• Financial administration including sourcing, ordering and processing of invoices using the organisation’s financial systems.
• Personnel administration including maintenance of staff information, absence returns and leave recording.
• Marketing and recruitment administration including responsibility for updating and monitoring quality and standard of web information.
• Assist with making staff travel arrangements where required.
• Assist other areas/units of the Service with particular projects or in the event of holidays or sickness.
• Distribute materials and information throughout the Service as required.
• Recording and distribution of mail, office cover and other duties, as required.
• Maintain an awareness and knowledge of the risk management responsibilities appropriate to their role, as identified within the HLH Risk Policy and associated guidance documentation.