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- Tasks: Support managers with clerical tasks, including typing, filing, and meeting arrangements.
- Company: Join High Life Highland, a charity dedicated to making life better for the community.
- Benefits: Enjoy a collaborative culture, professional development opportunities, and a focus on sustainability.
- Why this job: Be part of a positive team that values your input and promotes personal growth.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Flexible hours available, perfect for students looking to gain experience.
The predicted salary is between 24000 - 36000 £ per year.
KEY DUTIES AND RESPONSIBILITIES INCLUDE:
- Actively promote a positive and collaborative workplace culture that supports the Charity's purpose of Making Life Better and i-care values to increase morale, productivity, and performance.
- Provide a high standard of clerical and typing support to High Life Highland managers and officers, using MS Office packages as required, including word processing, spreadsheets, and preparation of presentations.
- Ensure filing, photocopying, faxing, routine record keeping, and statistical information are up to date.
- Deal with enquiries, referring telephone calls to appropriate members of staff and giving information or taking messages as appropriate.
- On a rota basis, be responsible for opening, recording, and distribution of mail, office cover, and other duties.
- Make arrangements for meetings and events as required, including minute taking.
- Assist with financial administration, including sourcing, ordering, and processing invoices and banking of income using the organisation's financial systems.
- Assist with personnel administration, including maintenance of staff information, recruitment administration, absence returns, and leave recording.
- Assist with systems administration, e.g., Duke of Edinburgh Award Scheme, High Life, Young Scot, Youth Parliament elections.
- Assist with making staff travel arrangements and checking staff travel and subsistence claims.
- Assist other areas/units of the Service with particular projects or in the event of holidays or sickness.
- Distribute various materials and information throughout the Service as required.
- Process Protection of Vulnerable Group disclosure checks for current and prospective staff and volunteers.
- Pursue continuous professional development and contribute to the continuous improvement of Inverness Leisure and High Life Highland as a whole.
- Attend and undertake any training online or in person.
- Aim to reduce wastage and uphold environmental values of sustainability in all tasks.
- Additional responsibilities include assisting and supporting other areas of High Life Highland with projects, training, or in the event of holidays or sickness, working cross-functionally across the Inverness Leisure team.
- Undertake tasks in accordance with High Life Highland policies and procedures, including GDPR, health and safety, relevant checks, and reporting concerns to management for corrective action.
CHLH/2506/04 Clerical Assistant 1 employer: High Life Highland
Contact Detail:
High Life Highland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CHLH/2506/04 Clerical Assistant 1
✨Tip Number 1
Familiarise yourself with the i-care values and the mission of High Life Highland. Understanding their culture and objectives will help you demonstrate your alignment with their goals during any discussions or interviews.
✨Tip Number 2
Brush up on your MS Office skills, particularly in Word, Excel, and PowerPoint. Being able to showcase your proficiency in these tools can set you apart, especially since clerical tasks heavily rely on them.
✨Tip Number 3
Prepare to discuss your experience with administrative tasks such as record keeping, minute taking, and handling enquiries. Having specific examples ready will show that you are well-equipped for the responsibilities outlined in the job description.
✨Tip Number 4
Network with current or former employees of High Life Highland if possible. They can provide valuable insights into the workplace culture and expectations, which can help you tailor your approach when applying.
We think you need these skills to ace CHLH/2506/04 Clerical Assistant 1
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key duties and responsibilities. Tailor your application to highlight how your skills and experiences align with the requirements of the Clerical Assistant position.
Highlight Relevant Skills: Make sure to emphasise your proficiency in MS Office packages, particularly in word processing and spreadsheets. Provide specific examples of how you've used these skills in previous roles or projects.
Showcase Your Teamwork: Since the role involves promoting a positive workplace culture, include examples of how you've contributed to team morale and collaboration in past positions. This will demonstrate your alignment with the charity's values.
Proofread Your Application: Before submitting, thoroughly proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for a clerical role.
How to prepare for a job interview at High Life Highland
✨Show Your Collaborative Spirit
Since the role emphasises promoting a positive and collaborative workplace culture, be prepared to discuss examples of how you've worked effectively in teams. Highlight your ability to support colleagues and contribute to a harmonious work environment.
✨Demonstrate Your Clerical Skills
Familiarise yourself with MS Office packages, as you'll need to provide clerical support. Be ready to talk about your experience with word processing, spreadsheets, and presentations. You might even want to mention specific projects where you used these skills.
✨Be Organised and Detail-Oriented
The job involves various administrative tasks like filing, record keeping, and minute taking. During the interview, showcase your organisational skills and attention to detail by discussing how you manage multiple tasks efficiently and ensure accuracy in your work.
✨Understand the Charity's Values
Research High Life Highland's mission and values, particularly their focus on making life better. Be prepared to explain how your personal values align with theirs and how you can contribute to their goals, especially in terms of sustainability and community support.