At a Glance
- Tasks: Coordinate and prepare high-quality bids and tender submissions in a fast-paced environment.
- Company: Join Hickton Quality Control, a leader in quality inspection and consultancy services.
- Benefits: Enjoy health cover, enhanced pension contributions, and continuous personal development opportunities.
- Other info: Friendly work culture with an open-door ethos and excellent career growth potential.
- Why this job: Make a real impact by supporting innovative projects and working with a dynamic team.
- Qualifications: Strong admin skills, attention to detail, and familiarity with MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
LOCATION: Office based at 5B Churchill Way, Sheffield S35 2PY
HOURS: 37.5 hrs per week, Monday to Friday
Overview
Hickton Quality Control is seeking a highly organised and proactive Proposal Co-ordinator to support the delivery of high‑quality bids, tender submissions, and pre‑qualification documentation. The successful candidate will work closely with the team to ensure the efficient coordination, preparation, and submission of all bid-related materials. This role requires exceptional attention to detail, strong administrative skills, and the ability to work to deadlines in a fast‑paced environment.
Skills & Experience
- Strong administrative and organisational skills
- Excellent written English and attention to detail
- Ability to manage multiple deadlines and workload priorities
- Familiarity with MS Office (Word, Excel, Outlook)
- Ability to format documents professionally
- Proactive approach to communication and follow‑up
- Comfortable working with templates and structured content
Roles and responsibilities
- Manage the central Tender inbox, ensuring all opportunities are reviewed, categorised, and allocated promptly.
- Create projects on the CRM system and ensure all associated documentation is saved in the correct locations and named consistently.
- Complete standard company information for Selection Questionnaires, SQs, PQQs, ITTs, and other pre‑qualification documentation.
- Support the team by gathering corporate policies, certificates, case studies, and compliance material required for submissions and ensuring up‑to‑date versions are saved in the bid library.
- Chase archived or “not started” projects, updating their status and ensuring accurate record‑keeping.
- Log, track and follow up on feedback for unsuccessful submissions, recording all responses appropriately.
- Conduct internal audits on bid projects to ensure compliance, accuracy, and completeness.
- Produce draft CVs, ensuring alignment with company templates and project requirements.
- Prepare bespoke capability statements tailored to specific client or tender needs.
- Transfer and format text, imagery, and other material into InDesign templates, maintaining HQC design standards.
- Support the creation and maintenance of high‑quality submission documents.
Information Management
- Maintain and update the Portal Register with accurate details of tender portals, logins, and access information.
- Request, gather, and record client references and testimonials, collating all information into a central location.
- Administer and maintain the Bid Library, ensuring content is organised, current, and easily accessible.
This job description only contains the main duties relating to this post and does not describe in detail all the duties required to carry them out, and there will be an expectation that the post holder will carry out other duties that reasonably fall within the general nature of the level of responsibility of the post. The responsibilities contained within this job description are subject to annual review and may need to be adjusted in line with service developments.
ICA Group comprises several businesses. Group structure continues our ambition to be a leading multi‑disciplinary provider of quality inspection and consultancy services in the construction sector. Being part of the Group means that there is a coordinated approach to Commercial Business, Marketing, Resourcing, Finance, Business Support, Operations and Corporate Governance, to provide technical excellence and exceptional service to our clients. This provides greater opportunities to work for a larger Group of companies, giving you continuous growth in your own personal development plans and careers.
We employ people who embrace and deliver our core Group values: Quality, Client Focus, Honesty, Integrity, Competency, Teamwork, Development, Accountability and Exceptional Service. If this sounds like a team that you would like to be part of, in return we will provide the following:
- Continuous personal development (CPD) opportunities
- Health cover
- Enhanced employer pension contributions
- Online training platform
- A friendly and professional working environment with an ‘open door’ ethos.
- Electric Vehicle salary sacrifice scheme
Proposal Coordinator in Sheffield employer: Hickton Quality Control
Hickton Quality Control is an exceptional employer, offering a dynamic and supportive work culture that prioritises professional development and career progression. As a leading consultancy in the construction sector, employees have the unique opportunity to engage in exciting projects across the UK and internationally, all while managing their own schedules and contributing to the highest standards of quality in construction.
StudySmarter Expert Advice🤫
We think this is how you could land Proposal Coordinator in Sheffield
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Hickton Quality Control, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Proposal Coordinator at Hickton Quality Control.
We think you need these skills to ace Proposal Coordinator in Sheffield
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Hickton Quality Control
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
