At a Glance
- Tasks: Coordinate and prepare high-quality bids and tender submissions in a fast-paced environment.
- Company: Join Hickton Quality Control, a leader in quality inspection and consultancy services.
- Benefits: Enjoy 25 days holiday, health cover, and a friendly work culture with remote options.
- Other info: Dynamic team with opportunities for continuous personal development and career growth.
- Why this job: Make an impact in the construction sector while developing your skills and career.
- Qualifications: Experience in bid coordination and strong administrative skills required.
The predicted salary is between 30000 - 40000 € per year.
LOCATION: Office based at 5B Churchill Way, Sheffield S35 2PY.
HOURS: 37.5 hrs per week, Monday to Friday.
Generous holiday allowance - 25 days plus bank holidays, with a day extra for every year you're with us (up to 30 days!)
Continuous personal development (CPD) opportunities
Health cover
Enhanced employer pension contributions
Online training platform
A friendly and professional working environment with an ‘open door’ ethos.
Electric Vehicle salary sacrifice scheme
Work from home optional on completion of probation (1 day per week)
Overview
Hickton Quality Control is seeking a highly organised and proactive Bid/Proposal Co‑ordinator to support the delivery of high‑quality bids, tender submissions, and pre‑qualification documentation. The successful candidate will work closely with the bid team to ensure the efficient coordination, preparation, and submission of all bid‑related materials. This role requires exceptional attention to detail, strong administrative skills, and the ability to work to deadlines in a fast‑paced environment.
Experience in construction, quality control or related sectors
Experience using Adobe InDesign
Previous experience in a bid, tender, or quality‑focused administrative role
Skills & Experience
- Strong administrative and organisational skills
- Excellent written English and attention to detail
- Ability to manage multiple deadlines and workload priorities
- Familiarity with MS Office (Word, Excel, Outlook)
- Ability to format documents professionally
- Proactive approach to communication and follow‑up
- Comfortable working with templates and structured content
Roles and responsibilities
- Manage the central Tender inbox, ensuring all opportunities are reviewed, categorised, and allocated promptly.
- Create projects on the CRM system and ensure all associated documentation is saved in the correct locations and named consistently.
- Complete standard company information for Selection Questionnaires, SQs, PQQs, ITTs, and other pre‑qualification documentation.
- Support the team by gathering corporate policies, certificates, case studies, and compliance material required for submissions and ensuring up‑to‑date versions are saved in the bid library.
- Chase archived or 'not started' projects, updating their status and ensuring accurate record‑keeping.
- Log, track and follow up on feedback for unsuccessful submissions, recording all responses appropriately.
- Conduct internal audits on bid projects to ensure compliance, accuracy, and completeness.
- Produce draft CVs, ensuring alignment with company templates and project requirements.
- Prepare bespoke capability statements tailored to specific client or tender needs.
- Transfer and format text, imagery, and other material into InDesign templates, maintaining HQC design standards.
- Support the creation and maintenance of high‑quality submission documents.
Information Management
- Maintain and update the Portal Register with accurate details of tender portals, logins, and access information.
- Request, gather, and record client references and testimonials, collating all information into a central location.
- Administer and maintain the Bid Library, ensuring content is organised, current, and easily accessible.
This job description only contains the main duties relating to this post and does not describe in detail all the duties required to carry them out, and there will be an expectation that the post holder will carry out other duties that reasonably fall within the general nature of the level of responsibility of the post. The responsibilities contained within this job description are subject to annual review and may need to be adjusted in line with service developments.
ICA Group comprises several businesses. Group structure continues our ambition to be a leading multi‑disciplinary provider of quality inspection and consultancy services in the construction sector. Being part of the Group means that there is a coordinated approach to Commercial Business, Marketing, Resourcing, Finance, Business Support, Operations and Corporate Governance, to provide technical excellence and exceptional service to our clients. This provides greater opportunities to work for a larger Group of companies, giving you continuous growth in your own personal development plans and careers.
How to apply
Please send your CV and covering letter to Emily.horrocks@hicktonqualitycontrol.co.uk
Bid Coordinator employer: Hickton Quality Control
Hickton Quality Control is an exceptional employer located in Sheffield, offering a supportive and professional work environment with an open-door ethos. Employees benefit from generous holiday allowances, continuous personal development opportunities, and a health cover plan, all while being part of a larger group that fosters career growth and collaboration across various sectors. The company also promotes work-life balance with options for remote work after probation, making it an attractive choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Get to know the company inside out! Research Hickton Quality Control and understand their values, projects, and culture. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to bid coordination. Think about how your skills align with the job description and be ready to share examples that highlight your experience in construction or quality control.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Bid Coordinator role. Highlight your experience in construction or quality control, and don’t forget to showcase your administrative skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role and how your skills align with what we’re looking for. Keep it professional but let your personality show through.
Showcase Relevant Experience:When detailing your experience, focus on any previous roles that involved bid coordination or similar tasks. Mention your familiarity with tools like Adobe InDesign and MS Office, as these are key for us.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Hickton Quality Control
✨Know Your Bids
Before the interview, brush up on your knowledge of bid coordination and the specific requirements mentioned in the job description. Familiarise yourself with the types of documents you'll be handling, like SQs and PQQs, so you can speak confidently about your experience and how it aligns with the role.
✨Showcase Your Organisational Skills
As a Bid Coordinator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple deadlines or coordinated complex projects. Be ready to discuss how you prioritise tasks and ensure accuracy in your work.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this role. Bring along samples of your previous work, especially if you've used Adobe InDesign or created professional documents. Highlight how you ensure that all submissions are polished and error-free.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the types of projects you’ll be working on, or how success is measured in the role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
