Recruitment Administrator

Overview

HR & Recruitment Administrator – £25,000 per annum (pro rata)

Are you passionate about Human Resources and eager to develop in a fast-paced environment? Do you take pride in doing your best, continuously learning, and delivering top-quality work? If you\’re hardworking, proactive, and ready to grow your HR expertise, we’d love to hear from you!

The HICA Group is a ‘not for profit’ organisation and one of the largest providers of care in the area. We are currently seeking a HR & Recruitment Administrator to join our well-established and friendly HR team!

This role presents a fantastic opportunity for a recruitment professional with experience in the full 360 recruitment life cycle, who is up to date on employment legislation, including Right to Work and HR compliance, and can manage high-volume recruitment processes at pace.

This position offers flexibility, and we may consider adjusted working hours, such as 9 am – 3pm. It is based at Hesslewood Park, close to the Humber Bridge, providing a supportive and welcoming workplace.

Please note: Sponsorship is not offered for this role.

Pay & Hours

• Salary: £25,000 per annum (pro rata)
• Weekly Hours: 20 hours per week
• Shift Pattern: Monday to Friday (office-based)
• Contract Type: Permanent

Key Responsibilities

• Reporting to the Recruitment & HR Coordinator & HR Business Partner, you will oversee essential HR and recruitment administration, ensuring efficient management of hiring processes
• Lead high-volume recruitment administration, supporting applicant tracking and hiring processes
• Process employee variations via a HRIS platform, tracking approvals, processing changes, issuing variation letters to confirm updates, and maintaining an organised variation spreadsheet
• Collaborate with the wider HR & Payroll team to ensure seamless service delivery and accurate employment record management
• Manage and approve job requisitions using an ATS system, advertising roles on platforms such as Find a Job, Indeed, company websites, and other job boards
• Manage candidate responses, conduct pre-screening calls, and ensure timely communication throughout the hiring process while adhering to process timescales
• Provide data on SLAs, analyse advert performance, and make recommendations for improvements—then action them effectively
• Maintain live recruitment trackers on SharePoint and ATS, ensuring compliance and accurate data management
• Ensure compliance with HR policies, Right to Work legislation, and pre-employment screening
• Deliver exceptional customer service to candidates, managers, and stakeholders
• Manage onboarding & offer documentation, supporting the wider HICA Group with induction coordination
• Proactively engage with hiring managers to refine recruitment strategies
• Audit recruitment files to ensure HR compliance

Who We’re Looking For

• We’re looking for a highly organised, detail-oriented professional with a passion for recruitment and HR operations. The ideal candidate will have:
• Experience in the full 360 recruitment cycle, including applicant screening and hiring processes
• Proficiency with ATS recruitment tracking systems and prior experience working with a HRIS
• Strong knowledge of Right to Work legislation and HR compliance, ensuring adherence to legal requirements
• Ability to work at pace, managing high-volume recruitment while maintaining professionalism
• Exceptional telephone manner and customer service skills, providing a positive experience for candidates and stakeholders
• Confidence in collaborating with hiring managers and external stakeholders, fostering effective communication and teamwork
• A proactive approach to problem-solving, able to identify potential issues and collaborate accordingly to flag and resolve risks
• A positive attitude and professional demeanour, bringing enthusiasm and a solutions-focused mindset to the role

Benefits & Rewards

• Company sick pay
• Discounts on retail, supermarkets, holidays, entertainment & cinemas
• Cycle to work scheme
• Techsave – Buy phones, iPads, consoles via payroll deduction
• Gym membership discounts (local & national)
• Access to low-cost savings plans and payroll loans
• Hospital & Death Benefit plans at exclusive rates
• Employee assistance programme & wellbeing support
• Free parking

The successful candidate will be required to complete a basic DBS check.

Join our HR team and help shape a positive and efficient recruitment experience within HICA Group!