At a Glance
- Tasks: Keep our London office running smoothly and deliver an exceptional experience for team members.
- Company: Join HiBob, a vibrant company with a focus on people and collaboration.
- Benefits: Enjoy a dynamic work environment and the chance to develop your organisational skills.
- Other info: Fully office-based role with a supportive team and opportunities for personal growth.
- Why this job: Be the heartbeat of our office and make a real difference in people's daily work lives.
- Qualifications: Passion for helping others, strong multitasking abilities, and a knack for organisation.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a welcoming and energetic Office Coordinator to join us up to 4 days per week (36 hours in total) in HiBob’s London office. You'll be part of our resident People team on the ground in the London office, keeping our office running smoothly. Our office coordinators are part of HiBob’s Europe People team (based in London, Lisbon, Berlin and Amsterdam), who look after team members around all of HiBob’s Europe office locations. You’ll be reporting into our Office & Experience Manager based in London.
At the heart of this role is delivering an exceptional office experience to our London-based Bobbers, so we are looking for someone who is passionate and motivated to help people. Multi-tasking, switching between different tasks quickly, and being organised yet adaptable are all key components for this role! This role is fully office based, with no opportunity for remote working, so you would need to be comfortable commuting to our offices in Holborn.
We use our HR platform Bob, Slack, Zoom, Google Docs on a daily basis, and we typically work with Macbook Air laptops. If you’ve got experience with these tools, that’s great! If not, we’ll show you the ropes.
Office Coordinator employer: HiBob
HiBob is an exceptional employer that fosters a vibrant and inclusive work culture in the heart of London. As an Office Coordinator, you'll enjoy a dynamic environment where your contributions directly enhance the office experience for your colleagues. With opportunities for personal growth and development within a supportive team, HiBob prioritises employee well-being and engagement, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at HiBob.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from HiBob looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at HiBob, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to HiBob.
How to prepare for a job interview at HiBob
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to HiBob. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to HiBob. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
