At a Glance
- Tasks: Coordinate office activities, manage supplies, and support team events for a vibrant workplace.
- Company: Join a dynamic team at a forward-thinking company focused on employee experience.
- Benefits: Flexible hours, fun team events, and opportunities for personal growth.
- Other info: Exciting environment with plenty of opportunities to learn and grow.
- Why this job: Be the heartbeat of the office, making a real difference in team culture and operations.
- Qualifications: Strong organisational skills and a passion for helping others.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for someone who is passionate and motivated to help people.
What the job involves:
- Multi-tasking, switching between different tasks quickly, and being organised yet adaptable are all key components for this role.
- Daily use of HR platform Bob, Slack, Zoom, Google Docs, typically working with Macbook Air laptops.
- Main point of contact for Bobbers for all day-to-day office-related queries.
- Main point of contact for deliveries, visitors, and guests to the office.
- Maintain regular communication with building management regarding visitor access, new starters, and office-related requests.
- Manage office supplies, including stocking kitchen essentials, ordering and unpacking deliveries, and maintaining swag and IT inventory.
- Conduct routine inspections of the office and proactively solve or log maintenance tasks or office issues, escalating to the Office & Experience Manager or collaborating with the landlord when necessary.
- Support with vendor agreements, raising purchase orders, and maintaining accurate invoicing/reconciliation records using ZIP and PayEm.
- Assist with the setup of equipment for new hires and maintaining office tech resources, ensuring everything is ready for smooth operations.
- Manage office digital signage, including creating weekly and monthly slides and uploading content requested by different departments.
- Ensure health and safety measures are followed in the office, including maintaining first aid kits and supporting fire drills and emergency preparedness.
- Promote sustainability efforts by managing recycling programs, sourcing eco-friendly office supplies, and driving waste reduction initiatives.
- Assist the Office & Experience Manager in managing budgets, tracking expenses, and identifying cost-saving opportunities.
- Proactively identify opportunities to improve office processes and suggest enhancements to create a better experience for employees.
- Support the Office & Experience Manager with large office-based projects such as office moves and audits.
- Support with offboarding, including laptop return.
- Ownership of local onboarding logistics of new HiBob London Bobbers, including IT equipment, swag, access to facilities, desk spaces, and first day logistics.
- Ownership of local team events in London, such as happy hours, team lunches, Monday Lunch Club, and quarterly events and Family Day.
- Support the planning and hosting of larger team events in London, such as the yearly wellbeing programme, volunteering days, Summer and Winter parties, awareness and global celebrations, C-Level offsites, and team onsites.
- Support and work alongside the European O&E team with EMEA employee experience projects.
- Welcome Bobbers from other international offices and support them during their visits.
- Arrange catering and provide general office support for team onsites and meetings within the onsite budget and support guidelines.
Office Coordinator in London employer: HiBob
At HiBob, we pride ourselves on fostering a vibrant and inclusive work culture that prioritises employee well-being and growth. As an Office Coordinator in our London office, you'll enjoy a dynamic environment where your organisational skills will shine, while also having the opportunity to engage in exciting team events and sustainability initiatives. With a strong focus on collaboration and support, we ensure that every Bobber feels valued and empowered to contribute to our mission of helping people thrive at work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at HiBob!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at HiBob.
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at HiBob. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to HiBob and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at HiBob. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to HiBob's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at HiBob
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with HiBob.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at HiBob will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact HiBob and how you would contribute to adapting HR strategies.
