At a Glance
- Tasks: Lead daily operations and enhance employee experience in our vibrant London office.
- Company: Join HiBob, a people-focused HR tech company with a dynamic culture.
- Benefits: Competitive salary, growth opportunities, and a fun office environment.
- Other info: Be part of a global team and enjoy exciting workplace events.
- Why this job: Make a real impact on workplace culture and employee engagement.
- Qualifications: Experience in office management or employee experience in fast-paced settings.
The predicted salary is between 40000 - 50000 £ per year.
We are looking for an Office & Experience Manager to join HiBob's EMEA People team. This role leads the day-to-day operations and employee experience of our London office. You will play a key role in bringing HiBob's culture and values to life via our office and employee experiences.
As a matrix organisation, you'll report into the UK People & Culture leadership and manage the London Office Coordinator, whilst also being a member of our global Employee Experience team, as well as partnering closely with teams across People & Culture, FP&A, IT, Facilities and Leadership to create a welcoming, engaging, and high-performing workplace experience for our Bobbers. This role is fully office-based in our London Office, so you’ll need to want to work onsite five days a week, and be a visible and approachable presence within the office community.
We use our HR platform Bob, Slack, Zoom, Google Workspace and various workplace and event management tools on a daily basis. Experience with workplace operations, facilities, employee experience, event management, or office management within a fast-paced environment would be a big plus.
Main Deliverables- Leading the UK Workplace Experience and Operations
- Ownership of the EMEA Employee Experience strategy and budget, in partnership with local EMEA office teams
- Deliver high-impact workplace projects
- In partnership with external providers, plan and deliver our large-scale summer and winter parties
- Significant experience in workplace, office, facilities, or employee experience roles within a fast-paced environment
- Experience managing busy and complex office environments, with the ability to balance operational excellence alongside employee experience
- Strong experience managing budgets, suppliers, vendors, and day-to-day operational delivery
- Experience contributing to or shaping employee experience, workplace, or culture initiatives and programmes
- Experience managing, mentoring, or supporting team members, helping others grow and succeed
- Confidence building relationships and partnering with stakeholders across all levels of the business, including senior leadership
- A proactive, hands-on mindset with strong organisational skills and excellent attention to detail
- Someone who thrives in a varied role, enjoys problem-solving, and is comfortable switching between strategic thinking and hands-on delivery
- Experience leading workplace projects such as office moves, redesigns, fit-outs, or workplace transformations
- Experience supporting multiple office locations across Europe or global teams
- Experience working within a scaling or high-growth company environment
- Comfortable using workplace tools, systems, and exploring automation or AI solutions to improve processes and employee experience
- First Aid and Fire Marshal training would be beneficial but not essential
Working in the People function of an HR technology business is both a real privilege and a meaningful challenge: HiBob is building a product for HR teams, so the way we create our own employee experience matters deeply. This role is therefore vital in helping us build something exceptional inside an organisation that is, at its core, a people company.
Office & Experience Manager in City of Westminster employer: Hibob Inc.
HiBob is an exceptional employer that prioritises employee experience and workplace culture, making it a fantastic place to work in the heart of London. With a strong focus on professional growth, team collaboration, and a vibrant office environment, employees are empowered to thrive and contribute to meaningful projects. The company offers a dynamic atmosphere where innovation meets support, ensuring that every Bobber feels valued and engaged in their work.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Experience Manager in City of Westminster
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Hibob Inc.!
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If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Hibob Inc..
We think you need these skills to ace Office & Experience Manager in City of Westminster
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Hibob Inc.. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Hibob Inc. and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Hibob Inc.. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Hibob Inc.'s values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Hibob Inc.
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Hibob Inc..
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Hibob Inc. will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Hibob Inc. and how you would contribute to adapting HR strategies.
