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- Tasks: Support project managers by managing documentation and coordinating tasks efficiently.
- Company: Join HH Global, a leader in tech-enabled creative production with a global presence.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of impactful projects while developing your skills in a supportive team culture.
- Qualifications: Proficiency in MS Office and experience in administrative roles are essential.
- Other info: We value diversity and welcome applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Overview
HH Global are the leader in tech-enabled creative production and procurement. We amplify marketing campaigns through unrivaled production, procurement leadership and the most advanced sustainability capabilities available. All delivered at scale through industry-leading technology and the passionate expertise of our people. With more than 4,500 colleagues, 26 creative studios and over 5,800 strategic supplier partners across 64 countries, we work with the best talent across the world to partner with our clients to create big impact through big ideas.
Purpose of the job
Work directly with project manager, account manager, project buyers and other team members, as appropriate, to complete project tasks and project documentation on time. Follow company policies and procedures to ensure accurate and timely completion. Be the expert on internal system processes and requirements, ensure all material is completed correctly and on time. Takes the initiative to anticipate, act and execute project details in support of the larger effort. Advise team members on what is needed so you the administrator can complete all your project tasks. Make sure team documentation is complete and on-time, this includes motivating and pressuring team colleagues. Complete and maintain all project documentation correctly, including up-issue orders due to internal decisions, project trackers, assembly guides etc.
Key Responsibilities
- Create, update and maintain spreadsheets, unfunded report and internal system documentation
- Book Couriers – DHL, TNT, others (including packing boxes)
- Create delivery notes, commercial invoices and carton labels. Create barcode labels using barcode software as instructed
- Maintain relevant FSC folders and Log
- Raising and revising order’s using our OMS system (The Hub)
- Coordinate services as directed by Team Buyer and Project Manager, including details of store installations, logistics and distribution partners, or others. May include speaking with installers, store staff, or other third parties participating in our projects
- Maintain team minutes
- Create server project folders, ensure accurate archiving
- Attend weekly team meetings, maintain activity logs
- Understand all aspects of client on-line systems, support team by serving as expert system user
- Adjust and report stock levels for projects (if required)
- Order confirmations
- Delivery notes
- Commercial Invoices
- Job Close Request, Job Cost Transfer, Billing, Purchase Orders
- Managing internal logs
Knowledge, Skills + Experience
- Proficient in the use of MS office packages such as email, word, excel
- Experience in an administrative based role
- Used to working within software platforms outside of MS Office
- Quick learner
- Highly organised
- Efficient
- Personable
We thank all applicants for their interest in a career with us. HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law.
We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to HR.EMEA@hhglobal.com.
Please note that we carry out a variety of pre-employment background checks which are appropriate for the country that you are based in. These may include: employment history, right to work, identity, professional qualifications, criminal record, sanction file and / or CIFAS checks.
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Project Administrator employer: HH Global
Contact Detail:
HH Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with project management software and tools that are commonly used in the industry. Being able to demonstrate your proficiency in these systems during interviews can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This will highlight your ability to handle the responsibilities of a Project Administrator effectively.
✨Tip Number 3
Network with professionals in the field, especially those who work at HH Global or similar companies. Engaging with them on platforms like LinkedIn can provide insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 4
Prepare to discuss your experience with documentation and reporting. Be ready to explain how you ensure accuracy and timeliness in your work, as this is crucial for the role of a Project Administrator.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any work with project management or team coordination. Use keywords from the job description to demonstrate your fit for the Project Administrator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage documentation effectively. Mention specific examples of how you've successfully supported teams in previous roles, and express your enthusiasm for working with HH Global.
Highlight Technical Proficiency: Since the role requires proficiency in MS Office and other software platforms, be sure to mention your experience with these tools. Provide examples of how you've used them to improve efficiency or support project tasks in past positions.
Follow Application Instructions: Carefully read the application instructions provided by HH Global. Ensure you submit all required documents in the specified format and within the deadline. Double-check for any additional requirements they may have mentioned.
How to prepare for a job interview at HH Global
✨Know Your Tools
Familiarise yourself with the MS Office packages, especially Excel, as you'll likely be asked about your proficiency. Be prepared to discuss how you've used these tools in previous roles to manage documentation and project tasks.
✨Demonstrate Organisation Skills
Since the role requires a high level of organisation, come prepared with examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight any systems or methods you use to stay organised.
✨Show Initiative
Be ready to share instances where you've taken the initiative in past roles. This could include anticipating project needs or suggesting improvements to processes. Employers appreciate candidates who can proactively contribute to team success.
✨Understand the Company Culture
Research HH Global's values and culture before the interview. Be prepared to discuss how your personal values align with theirs, and express your enthusiasm for being part of a team that prioritises creativity and sustainability.