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- Tasks: Join our Patent Renewals team and manage essential renewal processes with full training provided.
- Company: HGF Limited, a leading intellectual property specialist firm in Europe.
- Benefits: Enjoy 27 days holiday, flexible working, and an award-winning parental leave policy.
- Why this job: Make a real impact by helping clients protect their innovations in a supportive environment.
- Qualifications: Strong admin skills, attention to detail, and a proactive attitude are essential.
- Other info: Be part of a diverse team focused on career development and work-life balance.
The predicted salary is between 30000 - 42000 £ per year.
This is an exciting opportunity where full training will be provided for the successful candidate to become a Renewals Assistant within the Patent Renewals team. Renewals is an essential function for HGF and our clients as it ensures that their protected rights remain intact. The team currently consists of three other Renewals Assistants/Officers and this is a newly created role as a result of increased workload.
Renewal Processing
- Issue renewal correspondence using standard templates within 48 hours of trigger dates.
- Process patent renewal payments on time with adherence to country-specific rules and no missed deadlines.
- Raise invoices/bills for renewals in accordance with deadlines.
- Produce and file documents (Word/Excel tables, Acrobat PDFs) in a timely manner.
Data Integrity & Compliance
- Create and maintain case records in the electronic system with all mandatory fields completed.
- Maintain a due-date diary and update status changes the same day, ensuring no overdue items.
Communication
- Respond to clients and foreign associates via email within one business day, providing clear, audit-ready updates.
- Liaise with Formalities Officers and Patent Attorneys to progress assigned actions, logging all touchpoints and meeting agreed service levels.
Team Support
- Complete onboarding milestones (adding cases, paying renewals, country requirements) within agreed training timelines and pass spot-checks.
- Provide administrative support to the Renewals Team (forms, document prep, data entry) with zero breaches of confidentiality.
About You
You’ll be highly organised, detail-oriented, and eager to learn. This role is ideal for someone who enjoys working with data, deadlines, and processes in a professional environment. You’ll bring strong administrative experience, excellent communication skills, and the ability to manage multiple priorities with accuracy and composure. A proactive attitude and willingness to learn new systems and processes are essential, along with confidence in handling sensitive information.
- At least one year’s administration experience in a professional services or legal environment.
- Strong ability to self-manage, prioritise workloads, and remain composed under pressure.
- Excellent attention to detail and high standards of accuracy in all tasks.
- First-class communication skills, both written and verbal, with a professional approach.
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel) and a flexible, proactive attitude to work.
About HGF:
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Why move to HGF?
HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression. We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor. As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content. Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working.
HGF Values
- People: People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.
- Excellence: We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
- Teamwork: We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
- Progressive: We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.
Please mention IP Careers when applying to HGF.
Patent Renewals Assistant in Leeds employer: Hgf
Contact Detail:
Hgf Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Renewals Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HGF on LinkedIn. Ask them about their experiences and any tips they might have for landing the Patent Renewals Assistant role. Personal connections can give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of patent processes and the importance of renewals. Show us that you understand the role's impact on clients' rights. Being knowledgeable will set you apart from other candidates!
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with clients and colleagues, make sure you can articulate your thoughts clearly and professionally. Consider doing mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining the HGF team. Make sure to highlight your administrative experience and attention to detail in your application!
We think you need these skills to ace Patent Renewals Assistant in Leeds
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the job description. We want to see how you fit into our team, so don’t hold back on showcasing your strengths!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications at a glance.
Show Your Enthusiasm: Let your passion for the role shine through in your application. We love candidates who are eager to learn and grow with us, so don’t hesitate to express why you’re excited about joining the Patent Renewals team!
Proofread Before Submitting: Always double-check your application for any typos or errors. Attention to detail is key in this role, and we want to see that you take pride in your work. A polished application shows us you’re serious about the opportunity!
How to prepare for a job interview at Hgf
✨Know Your Stuff
Before the interview, make sure you understand the basics of patent renewals and the role of a Renewals Assistant. Familiarise yourself with common terms and processes in the intellectual property field. This will show your enthusiasm and readiness to dive into the role.
✨Show Off Your Organisation Skills
Since this role requires a high level of organisation and attention to detail, prepare examples from your past experience where you've successfully managed multiple tasks or deadlines. Be ready to discuss how you keep track of important dates and maintain data integrity.
✨Communicate Clearly
Practice your communication skills before the interview. You’ll need to respond to clients and colleagues clearly and professionally, so think about how you can demonstrate your written and verbal communication abilities during the interview. Maybe even prepare a few questions to ask!
✨Be Proactive and Eager to Learn
Highlight your proactive attitude and willingness to learn new systems and processes. Share examples of how you've adapted to new challenges in previous roles. This will resonate well with the team at HGF, who value continuous improvement and development.
