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- Tasks: Provide essential admin support to a dynamic team of Patent Attorneys and Paralegals.
- Company: Join HGF, one of Europe's largest intellectual property firms with a collaborative culture.
- Benefits: Enjoy 27 days holiday, flexible working, and an award-winning parental leave policy.
- Why this job: Make a real impact in a professional environment while developing your skills.
- Qualifications: Previous admin experience in a professional services environment, preferably legal.
- Other info: Opportunities for career progression and a focus on diversity and inclusion.
The predicted salary is between 30000 - 42000 £ per year.
The Glasgow office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas. We are searching for an enthusiastic and proactive individual to join this team in the position of Patent Support Administrator, providing efficient and effective support to a busy office. This is a varied role providing a high-quality, timely and comprehensive administration support service for a team of fee earners (Patent Attorneys) and Paralegals (Formalities staff). This is a vital role in a busy professional office, working alongside attorneys and others in the administrative team.
Main Responsibilities
- Writing standard letters and emails to clients and patent offices
- Invoicing/billing
- Diary management & Booking travel/accommodation when required
- Assisting attorneys to meet deadlines
- Online filing at European Patent Office, UK Intellectual Property Office and WIPO
- Citation reporting
- Meeting and greeting visitors
About You
- Must have previous experience within a professional services environment in an administrative role, preferably in the legal sector.
- Demonstrable ability to work to deadlines and prioritise workloads of self and others.
- A team player who will willingly assist colleagues when required.
- Very high levels of attention to detail and consistently accurate work.
- Must have a friendly and pleasant personality, able to communicate effectively at all levels.
About HGF
HGF Limited is one of Europe's largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF's Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Why move to HGF?
- HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
- We're a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor.
- As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content.
- Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working.
HGF Values
- People – People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.
- Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
- Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual's particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
- Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.
Patent Support Administrator in Glasgow employer: Hgf
Contact Detail:
Hgf Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Support Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching HGF and understanding their values. Be ready to discuss how your skills align with their focus on teamwork and excellence. Show them you're not just a fit for the role, but for the company culture too!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experiences clearly and how they relate to the responsibilities of a Patent Support Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the HGF team. Good luck!
We think you need these skills to ace Patent Support Administrator in Glasgow
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Patent Support Administrator role. Highlight your previous experience in a professional services environment, especially if it's in the legal sector. We want to see how your skills align with what we do at HGF!
Show Off Your Attention to Detail: In this role, accuracy is key! Use your application to demonstrate your high levels of attention to detail. Whether it’s through examples of your work or how you manage deadlines, let us know you can keep things on track.
Be Friendly and Approachable: We value a pleasant personality here at HGF. In your application, convey your ability to communicate effectively and your willingness to assist colleagues. A friendly tone can go a long way in showing us you’d fit right in with our team!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at HGF!
How to prepare for a job interview at Hgf
✨Know Your Stuff
Before the interview, make sure you brush up on the basics of patent law and the specific areas HGF focuses on, like life sciences and engineering. Familiarising yourself with common terminology and processes will show that you're proactive and genuinely interested in the role.
✨Showcase Your Admin Skills
Since this role is all about providing top-notch administrative support, be ready to discuss your previous experience in similar environments. Prepare examples of how you've managed diaries, handled invoicing, or assisted in meeting deadlines. Specific anecdotes will help demonstrate your capabilities.
✨Be a Team Player
HGF values teamwork, so highlight your ability to collaborate effectively. Think of instances where you've supported colleagues or contributed to a team project. This will show that you can fit into their friendly and inclusive culture.
✨Ask Thoughtful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the types of clients you'll be working with, or how HGF supports career development. This not only shows your interest but also helps you gauge if the company is the right fit for you.