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- Tasks: Provide essential admin support to a dynamic team of Patent Attorneys and Paralegals.
- Company: Join HGF, one of Europe’s leading intellectual property firms with a collaborative culture.
- Benefits: Enjoy 27 days holiday, flexible working, and an award-winning parental leave policy.
- Why this job: Make a real impact in a busy professional environment while developing your career.
- Qualifications: Previous admin experience in a professional services environment, preferably legal.
- Other info: Be part of a diverse team that values growth, teamwork, and innovation.
The predicted salary is between 28800 - 43200 £ per year.
The Birmingham office of HGF provides legal advice, in particular relating to patents in the life sciences, chemistry, electronics, software and engineering fields, to a wide variety of clients both in the UK and overseas. We are searching for an enthusiastic and proactive individual to join this team in the position of Patent Support Administrator, providing efficient and effective support to a busy office. This is a varied role providing a high-quality, timely and comprehensive administration support service for a team of fee earners (Patent Attorneys) and Paralegals (Formalities staff). This is a vital role in a busy professional office, working alongside attorneys and others in the administrative team.
Main Responsibilities
- Writing standard letters and emails to clients and patent offices
- Invoicing/billing
- Diary management & Booking travel/accommodation when required
- Assisting attorneys to meet deadlines
- Online filing at European Patent Office, UK Intellectual Property Office and WIPO
- Citation reporting
- Meeting and greeting visitors
About You
- Must have previous experience within a professional services environment in an administrative role, preferably in the legal sector.
- Demonstrable ability to work to deadlines and prioritise workloads of self and others.
- A team player who will willingly assist colleagues when required.
- Very high levels of attention to detail and consistently accurate work.
- Must have a friendly and pleasant personality, able to communicate effectively at all levels.
About HGF
HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.
Why move to HGF?
- HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
- We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor.
- As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content.
- Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working.
HGF Values
- People– People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.
- Excellence– We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
- Teamwork– We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
- Progressive– We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or outdated attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.
Please mention IP Careers when applying to HGF.
Patent Support Administrator in Birmingham employer: Hgf
Contact Detail:
Hgf Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patent Support Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current employees at HGF on LinkedIn or attend industry events. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching HGF's values and recent projects. Show us that you’re not just another candidate, but someone who genuinely cares about what we do!
✨Tip Number 3
Practice your communication skills! As a Patent Support Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Patent Support Administrator in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Patent Support Administrator role. Highlight your previous experience in a professional services environment, especially if it's in the legal sector. We want to see how your skills align with what we do at HGF!
Show Off Your Attention to Detail: In this role, accuracy is key! Use your application to demonstrate your high levels of attention to detail. Whether it’s through examples of past work or simply ensuring your application is error-free, we appreciate candidates who take pride in their work.
Be Proactive in Your Communication: Since you'll be writing letters and emails to clients and patent offices, show us your communication skills right from the start. Use clear and concise language in your application, and don’t hesitate to reach out if you have any questions about the process!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people. Plus, it shows us that you’re serious about joining our team at HGF!
How to prepare for a job interview at Hgf
✨Know Your Stuff
Before the interview, make sure you understand the basics of patent law and the specific areas HGF focuses on, like life sciences and electronics. Brush up on any relevant terminology and be ready to discuss how your previous experience aligns with the role of a Patent Support Administrator.
✨Show Off Your Organisation Skills
Since this role involves diary management and meeting deadlines, be prepared to share examples of how you've successfully managed multiple tasks in a busy environment. Highlight your attention to detail and how you prioritise workloads, as these are key skills for the position.
✨Be Personable
HGF values a friendly and pleasant personality, so don’t shy away from showing your interpersonal skills during the interview. Practice how you would greet visitors or communicate with clients, and think of ways to demonstrate your ability to work well within a team.
✨Ask Smart Questions
Prepare thoughtful questions about HGF’s approach to diversity, equality, and inclusion, as well as their learning and development opportunities. This shows that you’re genuinely interested in the company culture and your long-term growth within the firm.