Trademark Operations Specialist

This position is highly regarded in HGF and forms an integral part of the running of our trade mark operations. Based in London, the position will support our colleagues in Amsterdam and work closely with Trade Mark Attorneys, Partners, and Paralegals in a busy environment.

• Administer legal formalities for clients’ trade marks and designs in the Netherlands, Europe, and beyond.
• Ensure trade mark filing, action, and renewal deadlines are met with 100% accuracy.
• Progress actions required of Trade Mark Attorneys and Associates to meet deadlines.
• Prepare and execute documentation for the registration and renewal of trade marks and designs.
• Maintain and update the computerized record system for trade marks and designs.
• Manage a due date diary system to ensure deadlines are met efficiently and accurately.

About You

You will bring proven experience in legal administration, with strong organisational abilities and a high level of accuracy in all aspects of your work. You communicate confidently in both English and Dutch and are comfortable managing multiple tasks and deadlines in a fast‑paced environment. Proactive and adaptable, you can anticipate the needs of Fee Earners and clients, work effectively as part of a team, and use your own initiative when required. With excellent Microsoft Office skills, you are able to deliver high‑quality administrative support consistently and efficiently.

Key strengths include:

• Strong self‑management and the ability to prioritise workloads effectively.
• Excellent communication skills and a proactive, solutions‑focused approach.
• High attention to detail, ensuring accuracy and consistency in all work produced.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution. With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor.
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content.
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working.

HGF Values

• People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.
• Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.
• Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.
• Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.