Patent Renewals Officer in Peterborough

Title: Patent Renewals Officer 12 Month FTC

Location: Leeds (Can be remote with travel to Leeds once a month)

The Position

As a Patent Renewals Officer, you will support the delivery of a high-quality, timely renewals service by assisting the Renewals Team with a range of administrative and operational tasks. You will monitor case progress, maintain accurate diary systems to ensure all critical deadlines are met, and liaise with Patent Attorneys, Formalities Officers, clients, and foreign associates to keep matters on track. Your responsibilities will include preparing renewals reports, producing documentation and tables using Word, Excel, and Adobe Acrobat, managing invoicing, updating and maintaining accurate system records, and supporting the timely payment of patent renewals across multiple jurisdictions. This role requires a high level of accuracy, organisation, and confidentiality, alongside the ability to manage competing priorities in a deadline-driven environment.

About You

You’re a highly organised and detail-driven administrator with experience in a professional services or legal environment, ideally within a renewals or IP setting. You have a strong understanding of working to strict, non-negotiable deadlines and are confident managing renewals lifecycles, from tracking due dates and maintaining accurate diary systems, to preparing reports, issuing reminders, and supporting the timely payment of renewal fees across multiple jurisdictions. Accuracy is second nature to you, and you take pride in ensuring all data, dates, and documentation are correct and up to date.

You take a proactive and methodical approach to your work, monitoring case statuses closely and liaising with attorneys, formalities teams, clients, and foreign associates to keep renewals on track. Comfortable handling high volumes of work, you are adept at prioritising tasks, managing competing deadlines, and identifying potential risks before they arise. With a strong service mindset, you are committed to delivering a reliable, efficient renewals support function, while continuously building your knowledge of country-specific requirements and processes.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.

Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.